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Associate Project Administrator Jobs in Tennessee

Stifel

Technology Office & Workforce Admin

Memphis, TN · Hybrid

$18.75 - $25.75/hr

What You'll Be Doing The Technology Office & Workforce Administrator provides comprehensive ... analysts, project managers, marketing specialists, developers, bankers, operations associates ...

Wilton Re

Operations Associate

Nashville, TN

Operational Oversight& TPA Management Support oversight of Third-Party Administrators (TPAs ... Project & InitiativeSupport Support strategic initiatives related to system enhancements ...

Dollar General

Payroll Administrator

Goodlettsville, TN · On-site

$23 - $31/hr

Work on special projects as assigned. Knowledge, Skills and Abilities (KSAs): * Proficient in ... Associate degree, payroll time calculation and processing knowledge, and large company experience a ...

Acadia Landscape Co.

Admin Assistant

Knoxville, TN · On-site

$17.25 - $23.25/hr

... designers, and project managers, and Irrigation and snow removal services administration ... Spanish is a plus Education Associate's degree or equivalent work experience preferred Relevant ...

HEXPOL

Human Resource Administrator

Dyersburg, TN · On-site

Perform any other project/task as assigned by Management. Qualifications * Associates Degree in Business Administration or related field, with Human Resource concentration preferred. Experience may ...

HEXPOL

Human Resource Administrator

Dyersburg, TN · On-site

Perform any other project/task as assigned by Management. Qualifications * Associates Degree in Business Administration or related field, with Human Resource concentration preferred. Experience may ...

HEXPOL

Human Resource Administrator

Dyersburg, TN · On-site

Perform any other project/task as assigned by Management. * Associates Degree in Business Administration or related field, with Human Resource concentration preferred. Experience may be considered in ...

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All JobsAssociate Project Administrator JobsAssociate Project Administrator Jobs in Tennessee

Associate Project Administrator information

What is the difference between Associate Project Administrator vs Project Coordinator?

AspectAssociate Project AdministratorProject Coordinator
CredentialsTypically requires an associate degree or relevant certificationOften requires a bachelor's degree or related experience
Work EnvironmentOffice setting, supporting project teamsOffice environment, coordinating project activities
Employer & Industry UsageCommon in construction, IT, and engineering firmsWidely used across industries like marketing, construction, and tech
Search & Comparison IntentOften searched by entry-level professionals or those seeking support rolesCompared for roles involving project support and coordination

The Associate Project Administrator typically supports project teams with administrative tasks and requires relevant certifications or an associate degree. In contrast, a Project Coordinator often has a broader role in managing project schedules and communication, usually requiring a bachelor's degree. Both roles are vital in project management but differ in scope and experience level.

What are some common challenges an associate project administrator may face when managing multiple projects simultaneously?

As an Associate Project Administrator, balancing multiple projects often involves coordinating competing deadlines, managing diverse stakeholder expectations, and maintaining accurate documentation for each assignment. Staying organized and prioritizing tasks is essential, as project timelines may shift and urgent issues can arise unexpectedly. Collaborating effectively with project managers and team members helps ensure that communication remains clear and that project goals are consistently met.

What does an associate project administrator do?

An Associate Project Administrator supports project managers and teams by handling administrative tasks such as scheduling meetings, maintaining project documentation, tracking project progress, and assisting with budget and resource management. They facilitate communication among team members and stakeholders, help ensure deadlines are met, and contribute to the overall organization and efficiency of projects. This entry-level role is a great way to gain experience in project management and develop skills in coordination, problem-solving, and communication.

How much does an associate project administrator earn?

An associate project administrator typically earns between $45,000 and $65,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while those with specialized skills or certifications can earn higher salaries.

What are the 5 responsibilities of an associate project administrator?

An associate project administrator is responsible for supporting project coordination by preparing documentation, tracking project progress, scheduling meetings, communicating with team members, and maintaining project records. They often use project management tools and require strong organizational skills to ensure project tasks are completed on time. These responsibilities help facilitate smooth project execution and effective team collaboration.

What are the key skills and qualifications needed to thrive as an associate project administrator, and why are they important?

To thrive as an Associate Project Administrator, you need strong organizational skills, attention to detail, and a solid understanding of project management principles, often supported by a bachelor's degree in business or a related field. Familiarity with project management software such as Microsoft Project, Asana, or Smartsheet, and sometimes a CAPM certification, is typically required. Excellent communication, problem-solving, and time management abilities are crucial soft skills for effectively coordinating tasks and supporting teams. These competencies are essential for ensuring projects run smoothly, deadlines are met, and stakeholders remain informed and engaged.
What are the most commonly searched types of Project Administrator jobs in Tennessee? The most popular types of Project Administrator jobs in Tennessee are:
What cities in Tennessee are hiring for Associate Project Administrator jobs? Cities in Tennessee with the most Associate Project Administrator job openings:
Associate Project Administrator jobs near you
Infographic showing various Associate Project Administrator job openings in Tennessee as of August 2026, with employment types broken down into 1% As Needed, 70% Full Time, 26% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 2% Hybrid, and 2% Remote job distribution.

Project Manager-Mechanical Construction

Kimmel & Associates

Nashville, TN • On-site

$130K - $160K/yr

Full-time

Medical, Dental, Vision, PTO

Posted 6 days ago

Job description

About the Company
Our client is a well-established and highly respected mechanical contractorwith a long-standing reputation for delivering complex mechanical systems for some of the Southeast's most recognizable commercial and industrial projects.
The company specializes in everything from focused mechanical installations to large-scale, technically demanding projects valued up to $100 million. With a culture built around quality craftsmanship, long-term client relationships, and employee development, they continue to grow by consistently delivering projects safely, on schedule, and within budget.
Due to continued expansion and a strong backlog of work, the company is seeking experienced Project Managers across multiple Southeastern markets.
About the Position
The Project Manager is responsible for leading mechanical construction projects from preconstruction through final closeout. This individual will oversee project planning, budgeting, scheduling, procurement, financial performance, client communication, and field coordination while ensuring projects are completed safely, profitably, and to the highest quality standards.
This role serves as the primary point of contact for owners, architects, engineers, subcontractors, and internal project teams, while providing leadership and mentorship to Assistant Project Managers, Superintendents, Foremen, and field personnel.
Key Responsibilities
  • Manage all phases of the project lifecycle from preconstruction through final closeout.
  • Develop and manage project budgets, labor forecasts, procurement plans, and overall project profitability.
  • Monitor cost-to-complete forecasts and maintain accountability for financial performance.
  • Negotiate and administer subcontracts and major equipment/material purchases.
  • Lead the RFI, submittal, and change order process.
  • Prepare monthly financial reports, cost projections, and progress updates for both internal leadership and clients.
  • Coordinate with architects, engineers, owners, and trade partners to resolve design and construction issues.
  • Develop and maintain project schedules using industry-standard scheduling software while facilitating pull-planning sessions.
  • Coordinate equipment, material deliveries, and logistics to maximize efficiency.
  • Ensure all permitting and code compliance requirements are satisfied.
  • Supervise and mentor Superintendents, Foremen, Assistant Project Managers, and field teams.
  • Build and maintain strong client relationships that drive repeat business opportunities.
  • Partner with Safety leadership to maintain exceptional jobsite safety performance.
  • Oversee project closeout activities including as-built drawings, O&M manuals, owner training, punch lists, and warranty documentation.
  • Identify future project opportunities and support ongoing business development efforts.

Project Types & Mechanical Specialties
This position offers exposure to a diverse portfolio of projects ranging from $500,000 to $100 million, including:
  • Commercial
  • Healthcare
  • Industrial
  • Manufacturing
  • Government
  • Institutional
  • Retail
  • Food & Beverage Processing
  • Pharmaceutical & Chemical
  • Automotive
  • Data Centers
  • Warehouse & Distribution
  • Restaurants
  • K-12 Education
  • Higher Education
  • Multifamily

Mechanical systems include:
  • Hydronic Piping
  • Process Piping
  • Chillers
  • Boilers
  • Cooling Towers
  • VRF Systems
  • CRAC Systems
  • Dedicated Outdoor Air Systems (DOAS)
  • Geothermal Heat Pumps
  • Indoor Air Quality (IAQ) Systems
  • Test & Balance

Requirements
  • Bachelor's degree in Construction Management, Engineering, or a related field, or an equivalent combination of education and experience.
  • Minimum 5 years of Project Management experience within commercial mechanical construction.
  • Demonstrated success managing project budgets, schedules, subcontractors, and client relationships.
  • Strong knowledge of mechanical construction systems and project delivery methods.
  • OSHA 10 certification required; OSHA 30 preferred.
  • Experience with construction management and scheduling software, including:
    • Bluebeam
    • Procore
    • AutoBid
    • FastPIPE
    • Stratus
    • Primavera P6
    • Microsoft Project
    • Microsoft Office Suite
  • Excellent organizational, leadership, negotiation, and communication skills.
  • Proven ability to lead project teams while maintaining strong client relationships.
  • Ability to perform successfully in a fast-paced, deadline-driven construction environment.

Benefits
  • Base Salary: $130,000-$160,000
  • Medical, Dental, and Vision Insurance
  • Paid Time Off
  • Paid Holidays
  • Opportunity to work on complex, high-profile mechanical construction projects
  • Stable backlog with a nationally respected mechanical contractor
  • Professional development and long-term career advancement opportunities
  • Collaborative culture focused on employee growth and project excellence
Kimmel & Associates logo

About Kimmel & Associates

Sourced by ZipRecruiter

Kimmel & Associates, based in Asheville, NC, US, is recognized as the premier leader in the executive search and recruitment industry. The company, in operation since 1981, serves numerous industries including construction, supply chain, waste, and recycling, specialty contractors, and private equity. Utilizing their exceptional knowledge and robust industry connections, they assist clients by filling crucial executive and managerial roles that directly impact business performance and growth. The company is guided by a strong corporate philosophy centered on respect, listening, humility, and continuous improvement. Their mission is to foster enduring relationships and to help industries thrive by connecting the brightest talent with superior companies.

Industry

Recruiting and staffing services

Company size

51 - 200 Employees

Headquarters location

Asheville, NC, US

Year founded

1981

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