Associate Program Coordinator Jobs in Stillwater, OK

Job Title

Van Driver/Minor Care Giver

Department

Title VI Senior Nutritional Meals Program

Division

Health & Community Services

Supervisor

Title VI Senior Program Coordinator

Position Overview

Under the supervision of the Title VI Program Coordinator, the Van Driver/Minor Care Giver delivers meals to the homebound clientele and provides transportation to elders to the nutritional site. Assists with the coordination of activities and services for program clientele and caregivers in order to allow and enhance the highest possible degree of independent living in the community. Evening or weekend hours may be needed.

Essential Functions

• Communicates and interacts regularly with clients and their caregivers/family developing and maintaining a positive, supportive rapport.
• Perform light housekeeping for elderly that may require light lifting.
• Assists with the elder activities and schedules/provides rides accordingly.
• Assists in securing transportation to and from meal site, other activities, and appointments if no caregiver exists/CHR is unable to do so.
• Completes client program records, documentation, and reports in accordance with the Title VI Policy and Procedures as required for the American on Aging funding agency.
• To understand and comply with the statutory and legal requirements such as HACCP, Health & Safety, COSHH, Environmental Health, to maintain a safe and healthy environment throughout the meal site.
• Receives and transmits messages between other personnel, clients, families, other agencies, and the general public.
• Drives van for daily meal deliveries and transporting elders to meal site. Check on the well-being of elders during meal delivery.
• Makes sure the program van is clean and neat as well as upkeeps vehicle maintenance; will be responsible for submitting monthly Fleet Report and making sure GSA payments are submitted.
• Cleans all areas of the program dining room with the correct cleaning products following instruction and guidance and ensure that the Title VI Senior Program is cleaned to its highest standards.
• Maintains morning duties such as making tea/coffee, setting up the dining room tables, and getting containers ready for the homebound and Pawnee Indian Health Center meal delivery.
• Interacts with elder participants in a warm, professional manner, maintaining positive relationships with the participants.
• Responsible for ensuring emergency equipment required by the state (i.e. fire extinguisher, first-aid kit) are available and in good working order.
• Serves as back-up for Cook when needed;
• Helps with the serving of meals, when necessary, be understanding of any specific food requirements and ensure everyone is treated with respect and dignity.
• Responsible for delivery on Food Bank evenings.
• Maintains confidentiality of all privileged information.
• Contributes to a team effort and accomplishes related results as required.
• Performs other duties as assigned by the program coordinator and within the scope of the position.

Educational

Requirements

Minimum

• High School Diploma or GED.

• Experienced and or specialized education may be substituted for the degree requirements.

Preferred 

• Associates or Bachelor’s degree in social work or related field.

Experience Requirements

Preferred 

• 2 years previous experience related work.
• Experience in administrative skills in order to maintain accurate records and files, prepare reports, and monitor progress and performance.
• Experience in documenting weekly narrative reports as needed.

Knowledge, Skills, & Abilities

Computer

1. Proficiency in Microsoft applications, including Word, Excel, Outlook, Power Point, Internet Explorer, Facebook, etc.

Communication 

1. Ability to establish and maintain professional relationships with co-workers and outside agencies at all levels;
2. Ability to provide high-level customer service to program clientele.
3. Ability to communicate effectively with program staff, employees, elders and other service providers.

Miscellaneous

Ability to pass a background screening;

Ability to patiently work with patients, clients, caregivers, individuals and groups effectively.

Must demonstrate a basic understanding of clients’ rights and responsibilities, including familiarity with confidentiality requirements;

Must possess the ability to interact and maintain good working relationships with individuals of varying social and cultural backgrounds;

Ability to obtain Food Handler Permit;

Ability to obtain CPR and First Aid Certification;

Must possess a valid Oklahoma Driver’s license and be insurable by the Pawnee Nation’s insurance carrier;

Must be able to obtain required NIMS Certifications within 90 Day Introductory Period.

Must be able to attend work related trainings, as required by the position;

Ability to meet deadlines, adapt to changing priorities, and work well under pressure;

Demonstrates initiative to work independently.

Must be available to work flexible work hours, which may vary beyond the standard 6 am – 2:30pm work schedule;

Physical Demands

While performing the duties of this job, the employee regularly is required to sit; use hands to, handle or feel; reach with hands and arms; and talk or hear.  The employee frequently is required to stand and walk as well as stoop, kneel, crouch, or crawl.  The employee must occasionally lift and/or move up to 50lbs.

Work Environment

Work is generally performed in an office setting with a moderate noise level.  Evening and/or weekend work may be required.  Occasions may arise requiring work outdoors where exposure to natural weather conditions may occur.  There is regular interaction with the public, other agencies, and employees.  Tight time constraints and multiple demands from several people, departments, and/or external organizations are common.  Travel may be required for training, meetings, conferences, presentations, and other events.