Associate Director Program Management Jobs in Pennsylvania

Position Title:

Associate Director, Training and Emergency Management

Time Type:

Full time

Position Summary and Qualifications:

Job Description Summary
Reporting to the Director of the Office of Public Safety & Security (OPSS), the Associate Director is responsible for leading all university-wide emergency management programs. The Associate Director develops, implements, and coordinates the university's emergency management plans, procedures, and processes; serves as the primary emergency management liaison with campus, local, county, state, and federal officials; ensures the university meets the applicable compliance standards; coordinates and serves as a resource on funding issues related to disasters; assists in the procurement of the university's emergency notification systems; and maintain the campus Emergency Operations Center (EOC).

Essential Duties and Responsibilities:

Emergency Management Planning

• The Associate Director is responsible for developing and coordinating the University's Emergency Planning to include the development of new plans; updating existing plans and communicating the plans through presentations, social media, web sites and face-to-face presentations at all levels of campus (i.e., Faculty Senate; Safety Committee meetings; departmental meetings, etc.)

• The Associate Director leads the development of university policies and procedures that guide the implementation of sound emergency management and hazard mitigation practices. This includes primary responsibility for maintaining the university's All-Hazards Mitigation Plan, the university's Emergency Operations Plan, and department and unit-based plans i.e. Athletics Emergency Action Plans. The Associate Director will ensure that the university's Hazard Mitigation Plan is updated annually and on five-year increments to ensure eligibility for FEMA funding.

Emergency Response

• Provides guidance and advice to the University's Critical Incident Management Team on planning, preparedness, and response aspects of critical incidents. Provides technical input to the Critical Incident Management Team during emergency incidents and assists with overall decision making.

• Maintains the Emergency Operations Center primary and alternate sites. Ensures the continuous operation of the Emergency Operations Center. Regularly checks and tests appropriate equipment in the Emergency Operations Centers.

• Responds to emergencies on campus. Assists other departments and units with coordinating response and mitigation actions.

Enhance Emergency Preparedness and Training

• Conducts ongoing exercises to provide an opportunity to test the university's Emergency Operations Plan.

• Conducts various threat and vulnerability assessments and makes recommendations as appropriate for change.

• Train OPSS staff on best practices.

• Plans, schedules, and conducts a wide range of complex facility, site and/or department Emergency Preparedness/Disaster Recovery drills/exercises which may include (but is not limited to) emergency response training drills, shelter-in-place exercises, medical drills, fire response drills, nuclear incident monitoring drills, and protective action drills. These drills involve personnel from multiple university departments; outside organizations; government agencies and federal government personnel.

• Liaises with the emergency planning/response personnel from the Federal Government; State of Pennsylvania; local counties, and City of Philadelphia.

Financial Management

Assist in the following areas as needed:

• Administer and control related budgets.

• Negotiate contracts for select university safety systems. Write Request for Proposals (RFPs) and coordinate purchases in collaboration with Procurement Services.

• Administer service contracts for these and other systems critical to public safety and emergency management.

• Eliminate redundant, outdated, or inefficient technologies.

Life Safety and Security Systems

• Assist OPSS in managing life safety and security processes for the university to include: liaison with Network System Services on issues related to campus-wide surveillance camera system, Panic Alarms, Emergency "Blue Light" Phones, and additional systems as they come on line.

• Assist in the Development of new life safety and security systems for new buildings and/or major renovations. Ensure adherence to building design plans and specifications for new construction projects with designated Facilities staff. Communicate (and sometimes enforce) existing University design standards and guidelines while suggesting the most cost-effective solutions to internal and external stakeholders.

Grant Acquisition and Administration

• Manage the grant acquisition and administration for the department. Proactively collaborate with federal, state and local funding sponsors in acquiring new systems, technologies, and training to benefit the university.

• Manage state and federal funding programs that become available following a local disaster declaration. Such programs include the FEMA Pre-Disaster Mitigation, Resilience, and Preparedness grants applicable to institutions of higher education.

• Collaborate with the SJU Research Office on all grant acquisition and administration processes.

Minimum Qualifications:

Required

• A bachelor's degree in emergency management, public administration, or a related field is preferred and eight years' related experience, or equivalent combination of education and experience.

• Strong technical background and training to develop, plan, implement, and monitor needs in this area of expertise.

• Knowledge and understanding of institutional emergency management principles, procedures, and standards.

• Ability to provide operational guidance and leadership to technical staff in an area of specialty.

• Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments and fostering a cooperative environment. Employee development and performance management skills.

• Working knowledge of video surveillance and other campus life safety and security systems.

• Knowledge of program development, the development of goals and objectives, operational program strategies, budgets, and program evaluation models.

• Strong background in both strategic planning and project management.

• Knowledge of the peer review process which is used to review submitted proposals; Demonstrated knowledge of grant application processes, procedures, rules and requirements; Knowledge of the peer review process typically used to assess the merits of proposals submitted to state and federal agencies i.e. U.S. Department of Justice Office of Justice Programs, COPS Office, NIJ, etc.; Experience using the United States Department of Justice Office of Justice Programs Grants Management System application.

• Strong interpersonal and communication skills.

• Knowledge of statistical methodologies, research techniques and the ability to use such information properly and effectively, presenting it in a relevant and understandable manner.

• Knowledge of the principles of public administration.

• Ability to establish effective working relationships with a wide variety of personnel, at all levels of an organization. Ability to develop, plan, organize and present educational training programs or workshops.

• Ability to coordinate complex projects that involve the teamwork of many different individuals performing a wide variety of tasks for the purpose of accomplishing common goals and objectives.

• Requires a valid motor vehicle operator's license.

Preferred

• Certifications such National Incident Management (NIMS) and/or Certified Emergency Manager (CEM)

Physical Requirements &/or Unusual Work Hours:

• Responsibilities of this position may include management of emergency and crisis situations, which may occur outside of normal working hours. This requires an on-site arrival within 30 minutes, normal travel time, from place of residence.

Pay Transparancy

The estimatedpayrange for this position is $68,000-$75,000 Offeredsalarywill be commensurate with work experience and educational background. Clickhereto learn more about the University's approach to pay and benefits transparency.

Notice to Out of State Applicants:

Saint Joseph's University may only consider applicants from Pennsylvania, New Jersey, New York (not including New York City zip codes), and Delaware (Delaware residents must regularly be present for over 50% of work time on an SJU campus). If an employee must relocate to meet these conditions, financial assistance may be available but is not guaranteed.

Saint Joseph's University is a private, Catholic, Jesuit institution and we expect members of our community to be knowledgeable about - and to make a positive contribution to - our mission. Saint Joseph's University is an equal opportunity employer that seeks to recruit, develop and retain a talented and diverse workforce. The University is committed to the diversity of its faculty and staff so that our students, our disciplines and our community as a whole can benefit from the multiple perspectives it offers. The University seeks qualified candidates who share our commitment to equity, diversity and inclusion. EOE

Saint Joseph's University prohibits discrimination on the basis of sex in its programs and activities, including admission and employment, in accordance with Title IX of the Education Amendments of 1972. The Title IX Coordinator is responsible for overseeing compliance with Title IX and other civil rights laws and regulations. To contact the Title IX Coordinator, e-mail titleix@sju.edu, visit Campion Student Center suite 243, or call 610-660-1145. To learn more about the University's Title IX policies, the process for filing a report or formal complaint of sex discrimination, sexual harassment, or other form of sexual misconduct, and the University's response to reports and/or formal complaints, please visit www.sju.edu/titleix. Inquiries may also be directed to the Federal agency responsible for enforcing Title IX, the U.S. Department of Education Office for Civil Rights.

Applicant Information & Disclosures

Please review this article of important information pertaining (but not limited) to: Background checks, the Form I-9, Equal Opportunity Employment (EOE), and Title IX.

Pay Transparency & Benefits Overview

Read more about the university's approach to pay and benefits transparency.