Assistant Jobs in Barrie, ON (NOW HIRING)

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Job Description Summary

Job Description

• JOB TITLE: Governance Assistant
• SALARY: 35,340
• LOCATION(S): Edinburgh, Bristol, Chester, Leeds or Cardiff
• HOURS: Full-time - 35 hours a week - Monday to Friday.
• WORKING PATTERN: Our work style is hybrid, which involves spending at least two days per week, or 40% of our time, at one of our office sites.

Our multi skilled agile function deliverers high-quality legal and governance advice to our partners in the business units and group functions. We support Lloyds Banking group's purpose and strategy by identifying, managing and mitigating legal risk an enabling streamlined modern and proportionate governance.

As an assistant within the team, you'll support the function to meet its objectives through managing work requests, co-ordinating records and providing analytical support on projects and documentation reviews. To ensure partners needs are met you'll :

• Support the Head of Governance and Shareholder Services and the wider Corporate Governance function.
• Complete Workday internal systems administration procedures and along with provide support for colleagues, resourcing and supplier administration, including recruitment and onboarding support, onboarding and offboarding of employees and contractors, joiner, mover and leaver processes, and ongoing people and administrative support.
• Coordination of meetings for Boards, Committees and governance forums and the team, including premeeting preparation (agendas, logistics, packs and papers), support during meetings, and postmeeting actions, including drafting minutes and followup activity.
• Support shareholding disclosure activity, including investigation of system alerts.
• Coordinate and triage operational, governance, and shareholder communications. This includes managing the mailbox and drafting messages,. making sure responses are timely, routing is accurate, and blocking issues are resolved handled correctly.
• Provide support for the Team's role in the review, maintenance and updating of Powers of Attorney, liaising with partners across the Group's Business Units and Group Functions and maintaining the related SharePoint records.
• Manage supplier onboarding and sourcing activity, including coordination of approvals, purchase order creation, invoice processing and reconciliation, payments and expenses, and liaison with procurement and finance teams.
• Assist with drafting, formatting, updating and maintaining governance documentation, frameworks, process notes, precedent documents and online governance resources, including support for process improvement, data analysis, Power Platform solutions and automation initiatives.
• Provide cover across the Corporate Governance and Shareholder Services Team, including backup support for key roles such as the NED Liaison Manager during periods of absence, and participation in training and capabilitybuilding activity.

Like the modern Britain we serve, we're evolving. Investing billions in our people, data and tech to transform the way we meet the ever-changing needs of our 26 million customers. We're growing with purpose. Join us on our journey and you will too...

What you'll need

• Proven and relevant experience within a Company Secretarial or governance environment, ideally within a listed company or similarly regulated setting.
• ICSA part-qualified (or working towards qualification) or a relevant legal background would be advantageous.
• Strong communication and drafting skills, able to produce clear and accurate work with attention to detail.
• Proficiency in the full set of Microsoft Office applications

This role offers a unique and exciting opportunity to gain insight across Group Secretariat, build strong working relationships, and develop your understanding of the strategic priorities of the function and the wider Group. The team is also highly supportive and collaborative, providing an excellent environment for development.

• An annual performance-related bonus
• Share schemes including free shares
• Benefits you can adapt to your lifestyle, such as discounted shopping
• 24 days' holiday, with bank holidays on top
• A range of wellbeing initiatives and generous parental leave policies

If you're excited by the thought of becoming part of our team, get in touch.

We'd love to hear from you.

(Please note our roles can generate a considerable amount of interest and close early so don't miss out on this opportunity to apply today.)

At Lloyds Banking Group, we're driven by a clear purpose; to help Britain prosper. Across the Group, our colleagues are focused on making a difference to customers, businesses and communities. With us you'll have a key role to play in shaping the financial services of the future, whilst the scale and reach of our Group means you'll have many opportunities to learn, grow and develop.

We keep your data safe. So, we'll only ever ask you to provide confidential or sensitive information once you have formally been invited along to an interview or accepted a verbal offer to join us which is when we run our background checks. We'll always explain what we need and why, with any request coming from a trusted Lloyds Banking Group person.

We're focused on creating a values-led culture and are committed to building a workforce which reflects the diversity of the customers and communities we serve. Together we're building a truly inclusive workplace where all of our colleagues have the opportunity to make a real difference.