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Assistant University Secretary Jobs (NOW HIRING)

The University of Tennessee

Senior Secretary

Martin, TN · On-site

$16.48/hr

The Senior Secretary provides comprehensive administrative and operational support to the Office of ... and security. Assist residents with questions and enforce departmental and university policies.

Indiana University Health

Unit Secretary

Bloomington, IN · On-site

$39K - $48K/yr

Completion of Medical Assistant, Medical Secretary classes, or equivalent experience preferred ... About Us * Indiana University Health has nearly 40,000 team members, including more than 3,600 ...

Faulkner University

Department Secretary

Montgomery, AL · On-site

$14.75 - $20/hr

Faulkner University's Thomas Goode Jones School of Law (JSL) is seeking an organized and dependable ... Summary of Duties include: * Assist with travel schedules and arrangements * Maintain student ...

Indiana University Health

Unit Secretary

Bloomington, IN

$39K - $48K/yr

Monitor department tracking systems and assist with patient flow activities. * Prepare and maintain ... Indiana University Health has nearly 40,000 team members, including more than 3,600 physicians and ...

University of Miami

Secretary - Full Time

Miami, FL · On-site

The University of Miami - UHealth has an exciting opportunity for a Secretary. The Secretary ... Compiles information in order to assist department leadership in managing the budget and inventory.

Faulkner University

Department Secretary

Montgomery, AL · On-site

$17.75 - $24/hr

Faulkner University's Thomas Goode Jones School of Law (JSL) is seeking an organized and dependable ... Summary of Duties include: * Assist with travel schedules and arrangements * Maintain student ...

University of Miami

Unit Secretary, Full Time

Miami, FL · On-site

$40K - $49K/yr

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click ... Compiles information in order to assist department leadership in managing the budget and inventory.

University of Miami

Unit Secretary, Full Time

Miami, FL · On-site

$40K - $49K/yr

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click ... Compiles information in order to assist department leadership in managing the budget and inventory.

University of Miami

Unit Secretary, Full Time

Miami, FL · On-site

$40K - $49K/yr

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click ... Compiles information in order to assist department leadership in managing the budget and inventory.

University of Miami

Unit Secretary, Part Time

Miami, FL · On-site

$40K - $49K/yr

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click ... Compiles information in order to assist department leadership in managing the budget and inventory.

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Assistant University Secretary information

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$67

How much do assistant university secretary jobs pay per hour?

As of Sep 13, 2026, the average hourly pay for assistant university secretary in the United States is $25.31, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $26.68 per hour, depending on experience, location, and employer.

What is the difference between Assistant University Secretary vs University Secretary?

AspectAssistant University SecretaryUniversity Secretary
CredentialsTypically requires a relevant legal, administrative, or governance qualificationUsually holds advanced qualifications in law, governance, or higher education administration
Work EnvironmentSupports the University Secretary in administrative and governance tasksLeads the governance and administrative functions of the university
Employer & Industry UsageCommonly used in higher education institutions for supporting rolesUsed as the top governance officer in universities and higher education institutions

The Assistant University Secretary primarily supports the University Secretary in governance and administrative duties, often requiring similar qualifications but at a supporting level. The University Secretary holds a senior leadership role, overseeing the entire governance framework of the institution.

What cities are hiring for Assistant University Secretary jobs?

Cities with the most Assistant University Secretary job openings:

What are popular job titles related to Assistant University Secretary jobs?

For Assistant University Secretary jobs, the most frequently searched job titles are:

Infographic showing various Assistant University Secretary job openings in the United States as of September 2026, with employment types broken down into 2% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $52,643 per year, or $25.3 per hour.

Senior Secretary

Martin, TN • On-site

The University of Tennessee
Colleges, Universities, and Professional Schools • 1 - 5K employees
Learn more about The University of Tennesseeexternal

$16.48/hr

Full-time

This job post has expired 4 days ago. Applications are no longer accepted.

Job description

The Senior Secretary provides comprehensive administrative and operational support to the Office of Housing. This position serves as a contact for departmental communications, coordinates human resources and payroll processes, and performs a wide variety of clerical, organizational, and logistical tasks. Additionally, this role includes direct responsibility for managing key aspects of the apartment assignment process for University Courts Apartments, supporting resident services, and overseeing associated records and compliance tasks.

Minimum Qualifications:  Candidates must have a High School Diploma or GED, and 2 to 3 years office experience. 
    Skill in using Microsoft Office Suite, email systems, and database entry.
    Ability to manage multiple tasks and prioritize effectively.
    Knowledge of or ability to learn housing software systems.
    Ability to communicate clearly and professionally with students, staff, and outside parties.
    Skill in maintaining confidentiality and working with sensitive information.

Preferred Qualifications: Professional experience in office administration and basic human resources processes. 


Application Process: Qualified candidates should apply online. Attached resume is required for consideration. 
Application Deadline: Review of applications is expected to begin on August 13th, 2026, and will continue until the position has been filled.
Minimum hiring rate $16.48 per hour (Market Range MR06) - Salary commensurate with education and experience.

    Maintain paper and electronic filing systems. Assist with general correspondence and support departmental communications.
    Provide secretarial and front-line office support for the Office of Housing. Places and receives telephone calls and greets visitors; provides information or routes callers to appropriate staff members; takes messages as needed. Evaluates issues to determine appropriate referral needed; forwards emergency calls to the proper person immediately or determines who can respond to emergencies. 
    Coordinate all human resources-related processes for the Office of Housing including paperwork, new hire onboarding, employee status changes, time and leave entry, and employment file management. Submit payroll for full-time, part-time, and student employees using the DASH system.
    Manage the application, assignment, and resident communication processes for University Courts Apartments. Maintain accurate apartment rosters in RMS and coordinate room changes and updates.
    Oversee resident move-in and move-out procedures for University Courts. Communicate expectations, key dates, and ensure forms and records are submitted accurately.
    Manage University Courts key control, including key distribution and collection, coordinating lock changes, and maintaining records for compliance and security. Assist residents with questions and enforce departmental and university policies.
    Ensures security, integrity, and confidentiality of data.
    Procure supplies and materials for the purpose of maintaining the availability of required items for Housing central staff. (office supplies, printer cartridges, batteries, etc.) 
    Maintains inventory of supplies and materials for the Housing central staff (ex. office supplies, appliances, etc.)
    Assist Housing personnel with questions regarding payroll and timesheet entry. 
    Adds charges to student accounts for lost keys and damaged property. 
    Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
    Other duties as assigned.

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