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Assistant University Secretary Jobs (NOW HIRING)

University of South Alabama

Secretary V

Mobile, AL · On-site

Preferred Qualifications Summary The University of South Alabama's Physics department is seeking to ... Supervises student assistants to include assigning duties and checking work. * Complies with ...

University of Miami

Secretary - Full Time

Miami, FL

The University of Miami - UHealth has an exciting opportunity for a Secretary. The Secretary ... Compiles information in order to assist department leadership in managing the budget and inventory.

City of Burleson, TX

Assistant City Secretary

Burleson, TX · On-site

$59K - $88K/yr

Bachelors degree from an accredited college or university with major coursework in Public Administration, Business Administration, or a related field.Experience in the City Secretary's Office, City ...

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Assistant University Secretary information

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How much do assistant university secretary jobs pay per hour?

As of Sep 11, 2026, the average hourly pay for assistant university secretary in the United States is $25.31, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $26.68 per hour, depending on experience, location, and employer.

What is the difference between Assistant University Secretary vs University Secretary?

AspectAssistant University SecretaryUniversity Secretary
CredentialsTypically requires a relevant legal, administrative, or governance qualificationUsually holds advanced qualifications in law, governance, or higher education administration
Work EnvironmentSupports the University Secretary in administrative and governance tasksLeads the governance and administrative functions of the university
Employer & Industry UsageCommonly used in higher education institutions for supporting rolesUsed as the top governance officer in universities and higher education institutions

The Assistant University Secretary primarily supports the University Secretary in governance and administrative duties, often requiring similar qualifications but at a supporting level. The University Secretary holds a senior leadership role, overseeing the entire governance framework of the institution.

What cities are hiring for Assistant University Secretary jobs?

Cities with the most Assistant University Secretary job openings:

What are popular job titles related to Assistant University Secretary jobs?

For Assistant University Secretary jobs, the most frequently searched job titles are:

Infographic showing various Assistant University Secretary job openings in the United States as of September 2026, with employment types broken down into 2% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $52,643 per year, or $25.3 per hour.

Secretary

Dearborn, MI • On-site

AMERICAN INSTUTIONAL MANAGEMENT SERVICES INC
See more jobs at AMERICAN INSTUTIONAL MANAGEMENT SERVICES INCexternal

Full-time

Re-posted 18 days ago

Key responsibilities

  • Answer the telephone, screen calls, deliver messages, and maintain the calendar and appointments for the administrative staff.

  • Type, edit, print, file correspondence, reports, agendas, and minutes, and maintain organized paper and electronic records.

  • Complete student registrations, maintain student records and reports, and handle requests for student records from other institutions or parents.

Job description

Description:

The Secretary performs such duties as necessary to provide support to the administrative staff of the Academy to facilitate the creation of an efficient and effective operation for teaching and learning. The Secretary, an administrative support staff member, presents a positive image of the Academy to parents, staff, students and the community. The Secretary handles all matters related to their duties in a confidential matter regarding students, student records, staff, parents and other Academy related matters.  

Requirements:
  1. Answer the telephone, take and deliver messages, screen calls, maintain calendar and schedule appointments for the administrative staff. 
  2. Check voice and email messages and deliver all such messages to the appropriate administrator or staff person. 
  3. Type, edit, print and file all correspondence, reports, agendas and minutes of meetings held by the administrators. 
  4. Maintain and organize a workable filing system for both paper and electronic records. 
  5. Complete student registrations and enrollments. 
  6. Maintain student records, reports, tardies, discipline reports and other necessary information for student history. 
  7. Maintain and update all student emergency cards and information. 
  8. Request and send out student records upon request from other institutions or parents. 
  9. Open, sort, screen and deliver to appropriate staff all mail coming in to the building. 
  10. Prepare documents/reports including: staff and daily announcements, schedules for lunch duty and after school duty, staff directory and phone tree, newsletters, Principal’s reports, handbooks, legal notices, student count records, student uniform purchases and reports, Academy forms, Academy activities flyers, various State reports, Central Michigan University (“University”) reports, mobility reports, Academy Board reports and other reports and documents as assigned. 
  11. Coordinate, prepare and assist the Principal and administrative staff in the preparation of agendas, notices, forms, refreshments, equipment and necessary materials for meetings, family and staff events. 
  12. Assist visitors and parents with information, translations and other needed services. 
  13. Create and monitor sign in and sign out sheet for students and staff. 
  14. Perform such other duties as assigned by the Principal or administrators. 

Qualifications:  

  1. High school diploma or General Education Development Test (“GED”).  
  2. Previous secretarial experience and training is desirable but not required. 
  3. Organizational skills while completing assigned tasks. 
  4. Word processing skills for the completion of assigned tasks. 
  5. Proficiency in oral and written communication skills. 
  6. Proficiency in the operation of office machines including the computer, copier, and fax machines, etc. 
  7. Knowledge of software applications such as word processing, spreadsheets and data base management. 
  8. Display responsibility, initiative and the exercise of good judgment in the fulfillment of assigned tasks. 
  9. Display a professional and personable attitude toward staff, students, parents and the community while fulfilling assigned duties.  
  10. Complete all assigned tasks in a confidential manner. 
  11. Satisfactory criminal background check and unprofessional conduct check as required by School Safety Legislation.