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Student Assistant - Office Assistant - Hybrid

Student Assistant - Office Assistant - Hybrid

University Enterprises, Inc.

Sacramento, CA • On-site

$20 - $25/hr

Other

Posted yesterday

Job description

Description
The Department of State Hospitals (DSH) is seeking to hire a student assistant to perform duties to support the Business Management Branch (BMB) under the close supervision and in a learning capacity of the Supervisor I or II, Procurement and Contract Services Section (PCSS). The incumbent will cross train in alternative assignments within BMB.
Requirements
Conditions of
Employment
This is a part-time, temporary, non-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause.
Depending on the type of position you are applying for, a pre-employment background check consisting of one or more of the following may be conducted: employment history, professional references, criminal check: educational verification (degree, license, or official transcript) or DMV clearance. Applicants will be required to pass required pre-employment checks to the satisfaction of University Enterprises, Inc. (UEI) and the hiring Agency or Department.
UEI does not allow students to hold more than one UEI Job at a time or work in more than one account per pay period. UEI employees who are considering leaving their current UEI student assistant position for a different UEI student assistant position should inform their supervisor in writing and provide at least a week's notice.
UEI is not a multi-state employer. UEI only employs candidates who live and work in the state of California. If selected for the position you must reside in California and all work must be performed in the state of California throughout the course of employment.
Prerequisites
Must be a college student attending classes during the regular term (Fall, Spring and Winter, if applicable), at one of the accredited colleges or universities on our affiliation list.
To view our current affiliation list please paste the following URL into your browser: http://www.calinterns.org/wp-content/uploads/Affiliation_List.pdf
Students must be enrolled in at least: six-semester units or nine quarter units for undergraduate students; four-semester units or six quarter units for graduate students.
Students declared major must match the major(s) listed in the job posting.
Majors/Fields of Study
Business Administration, Communication Studies, English/Journalism, Human Resources, Public Policy & Administration, or Social Science.
Work Schedule
Flexible workdays and work hours, Monday - Friday, between 6:30 AM - 5 PM. The final work schedule will be determined by the supervisor.
Additional Work Schedule
Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday - Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, and summer).
Compensation
$20.00 to $25.00 per hour.
Minimum Qualifications
  • Effective verbal and written communication skills.
  • Ability to establish and maintain cooperative working relationships with others.
  • Demonstrated ability to have good work habits.
  • Good attention to detail.
  • Dependability and ability to meet program deadlines and exercise good judgment.
  • Advanced Microsoft Suite applications (such as Word, Excel, Visio, Outlook, Teams and PowerPoint) and Adobe Acrobat experience is required.

Preferred Qualifications
  • Previous experience with purchasing or business management.
  • Individuals who are, or have been, a dependent child in foster care, a homeless youth or a formerly incarcerated youth as defined by Government Code section 18220 are encouraged to apply and will be given priority. Please note that prior to appointment, individuals claiming preference under one of these categories will be required to furnish documentation establishing their eligibility.

Duties and Responsibilities
  • Assist Procurement and Contract Services Section (PCSS) staff with processing purchase orders, service orders, commodity requests, encumbrance/disencumbrance requests and contracts including reviewing documentation to ensure accuracy in fiscal data, identifying the appropriate budget coding, logging information into tracking database, cataloging documentation for Business Management Branch (BMB) office records, and routing documentation to the next step in the process.
  • Provide support to BMB and PCSS staff, including but not limited to scanning documents, responding to emails, distributing and/or requesting information via emails and coordinating with staff as needed.
  • Conduct ad-hoc research and analysis on issues or proposals impacting the department. This may include obtaining data from various entities, compiling data (both quantitative and qualitative), analyzing data, and developing various displays (charts, graphs, spreadsheets) to visually articulate data.
  • Assist staff in preparing reports, briefing documents, programmatic updates, and planning documents.
  • Assist with monitoring project statuses for compliance within the authorized scope, schedule, and budget.
  • Assist with all day-to-day operations of the branch including calendars, website, trackers, and timelines, coordinating and scheduling meetings and interviews, preparing meeting minutes, maintaining supply inventory, and managing the BMB's I-drive.
  • Other duties and special projects as assigned.

Physical Requirements
Sit for extended periods; frequently stand and walk; manual dexterity and hand-eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers, and scanners with or without reasonable accommodation.
Working Conditions
Work is performed in a hybrid environment.
Students/Employees will be required to work according to the current UEI remote workplace policy and sign a UEI Work from Home Agreement. The decision to permit an employee to work from home is at the discretion of the supervisor or employer and may, at any time and with or without cause, unilaterally terminate the option to work from home.
Application Instructions
Please complete all fields of the employment application. Include your educational history in the "Educational Experience" section and any employment history in the "Employment Experience" section of our application.
Apply by: July 15, 2026
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About University Enterprises

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As the nation’s leading university system, the CSU has pushed the boundaries of higher education for 60 years. We remain committed to delivering quality education, while fostering a culture of inclusion and understanding for our students and valued faculty and staff.

Industry

Colleges, universities, and professional schools

Company size

1,001 - 5,000 Employees

Headquarters location

Sacramento, CA, US

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