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Assistant To Jobs in Alabama (NOW HIRING)

Tuskegee University

Position Information Position Title Executive Assistant to the Dean Status Full Time Job Summary The Executive Assistant to the Dean in the College of Veterinary Medicine provides leadership in ...

Tuskegee University

Position Information Position Title Executive Assistant to the Chief Financial Officer Status Full Time Job Summary N/A Essential Job Duties • Manage, coordinate, organize and administer daily ...

Rooms To Go Alabama

Retail Office Assistant

Huntsville, AL · On-site

$14 - $16/hr

Rooms To Go Retail Office Assistant Starting Salary: $14 - 16 per hour, depending on experience. Medical, Dental, Vision and other benefits available based on # of hours worked. Associate Discounts ...

Talladega College

Administrative Assistant

Talladega, AL · On-site

$16.75 - $22.50/hr

The successful candidate will serve as a confidential assistant to the Dean and to the chairs, directors, and coordinators of the School's academic programs. This is a mission-critical role that ...

Talladega College

Administrative Assistant

Talladega, AL · On-site

$16.75 - $22.50/hr

The successful candidate will serve as a confidential assistant to the Dean and to the chairs, directors, and coordinators of the School's academic programs. This is a mission-critical role that ...

DHD Consulting

Executive Assistant

Decatur, AL · On-site

Perform the role of Executive Assistant to the CEO * Manage the CEO's personal schedule * Accompany the CEO on business trips as needed * Translate or interpret documents * Participate in meetings ...

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Assistant To information

What is the difference between assistant and assistant to?

An assistant is a general support role that helps with various tasks, while an assistant to a specific person, such as an executive assistant or administrative assistant to a manager, provides direct support tailored to that individual's needs. The 'assistant to' title often indicates a more personalized or specialized role within an organization.

What are some common challenges faced by an Assistant To and how can they be managed effectively?

As an Assistant To, you may often juggle multiple priorities, respond to rapidly changing schedules, and handle confidential information with discretion. Managing these challenges requires strong organizational skills, adaptability, and clear communication with your supervisor and team. Utilizing digital tools for scheduling, setting reminders, and regularly checking in with your manager can help you stay on top of tasks and anticipate needs, ensuring you provide efficient and proactive support.

What are the career paths for assistants?

Assistants can advance to roles such as executive assistant, office manager, project coordinator, or administrative manager by gaining experience, developing organizational skills, and sometimes obtaining certifications like the Certified Administrative Professional (CAP). They may also transition into specialized roles in fields like human resources, marketing, or operations depending on their interests and additional training.

Why is Gen Z struggling to get jobs?

Gen Z job seekers often face challenges such as limited work experience, high competition, and employers' preference for candidates with specific skills or certifications. Additionally, economic factors and changing hiring practices can make it harder for younger applicants to secure positions, especially entry-level roles requiring adaptability and digital literacy.

What is the difference between Assistant To vs Administrative Assistant?

AspectAssistant ToAdministrative Assistant
Required CredentialsHigh school diploma; sometimes associate degreeHigh school diploma; often additional certifications
Work EnvironmentPrivate offices, executive settingsOffice environments, multiple departments
Employer & Industry UsageExecutives, managers, specific industriesVarious industries, general office roles
Common Search & ComparisonYesYes

Assistant To typically supports specific executives or managers, often in private or specialized settings, requiring close coordination and sometimes higher-level skills. Administrative Assistant roles are broader, providing general office support across departments. Both roles involve organizational tasks, but Assistant To positions are more focused on assisting specific individuals, while Administrative Assistants handle wider administrative duties.

What does an Assistant To do?

An Assistant To is a professional who provides administrative and organizational support to an executive, manager, or department within an organization. Their daily tasks may include scheduling meetings, managing correspondence, organizing files, and handling various clerical duties. They play a vital role in helping their supervisors stay organized and efficient by anticipating needs and managing day-to-day operations. The specific responsibilities can vary depending on the company and the person they report to. Strong communication, time management, and problem-solving skills are essential for this role.

What is the highest paid assistant job?

Executive assistants in high-level corporate or executive environments tend to be among the highest-paid assistant roles, with salaries reaching over $80,000 annually. Specialized assistants, such as legal or medical assistants with advanced certifications, can also earn higher wages depending on experience and location.

What are the key skills and qualifications needed to thrive as an Assistant To, and why are they important?

To thrive as an Assistant To, you need strong organizational abilities, attention to detail, and proficiency in office administration, often supported by experience or relevant certifications like a Certified Administrative Professional (CAP). Familiarity with office software such as Microsoft Office Suite, scheduling tools, and email management systems is typically required. Excellent communication, discretion, and time management are essential soft skills for building trust and ensuring smooth operations. These skills are crucial for efficiently supporting executives or teams, managing multiple priorities, and maintaining workflow in dynamic work environments.
What cities in Alabama are hiring for Assistant To jobs? Cities in Alabama with the most Assistant To job openings:
Assistant To jobs near you
Executive Assistant to the Dean

Executive Assistant to the Dean

Tuskegee University

On-site

Full-time

Posted 6 days ago

Job description

Position Details
To create a Posting, first complete the information on this screen, then click the Next button or select the page in the left hand navigation menu. Proceed through all sections completing all necessary information. To submit the Posting to Human Resources, you must go to the Posting Summary Page by clicking on the Next button until you reach the Posting Summary Page or select Posting Summary Page from the left navigation menu. Once a summary page appears, hover your mouse over the orange Action button for a list of possible approval step options.
Position Information
Position Title
Executive Assistant to the Dean
Status
Full Time
Job Summary
The Executive Assistant to the Dean in the College of Veterinary Medicine provides leadership in directing the daily administrative operations of the Dean's office and provides advanced level support to the Dean. The Executive Assistant also provides a positive collaborative presence internal and external to the Office of the Dean; and functions as a gatekeeper to assure prioritization of the Dean's time and effectively responds to wide variety of inquiries from faculty, staff, students, alumni, and other stakeholders.
Essential Job Duties
  • Provide leadership and work with other staffing organizing, implementing, and maintaining comprehensive operational policies and procedures in the Office of the Dean.
  • Serve as liaison on behalf of the Office of the Dean with other CVM offices, University offices, and outside agencies for the professional flow and dissemination of information.
  • Handle all matters related to the dean and the Office of the Dean with confidentiality and sensitivity of internal and external communications and operations.
  • Work with the Office Manager to coordinate and maintain effective office procedures and efficient workflow; and assist in the organization and implementation of a variety of professional and administrative activities related to the efficient operation of the Office of the Dean.
  • Coordinate and manage all administrative activities and technical assistance related to the dean including preparation of written communication and verbal communications.
  • Organize and coordinate conferences and meetings on behalf of the dean.
  • Develop business itineraries and coordinate travel requirements for the dean.
  • Coordinate operations/activities involving human resources, academic and staff personnel.
  • Conduct research and prepare briefing materials in preparation for meetings, work projects, reports, and completion of a variety of forms.
  • Maintain and record minutes or notes of all meetings with the dean or representative of the dean relative to the Office of the Dean.
  • Compose and edit correspondence and reports, using good judgment and originality as appropriate.
  • Responsible for assisting the dean with setting priorities and manage the dean's schedule to keep on task with assignments, appointments, and meetings (internal and external).
  • Manage the dean's daily calendar, and schedule appointments for efficiency and operational effectiveness.
  • Receive and assist visitors and refer to appropriate persons as appropriate (customer service).
  • Assist the dean with special projects as needed.
  • Take administrative action authorized during the Dean's absence and use initiative and good judgment to see that matters requiring higher-level attention are referred to faculty, staff, students and external stakeholders with delegated authority; and keep the dean informed of all actions and recommendations on behalf of the dean.
  • Perform other duties as assigned

Qualifications (Education, Experience and Specialized Training)
  • Bachelor's degree from an accredited four-year college or university in an education-related discipline is preferred or an Associate degree with Administrative professional certification or license such as: Administrative Professional (CAP), Licensed Legal Secretary (LLS), and Certified Professional Secretary (CPS).
  • Five (5) years of experience as an administrative support professional, including performance of supervisory and administrative duties and administrative experience in an institution of higher learning, to include working knowledge of university policies and procedures.
  • Member of an administrative professional organization is desirable

Physical Demands
  • Ability to operate standard office equipment
  • Ability to walk short distances
  • Ability to lift and carry parcels, packages and other items
  • Ability to view a computer terminal

Skills and Attributes
Knowledge:
  • Knowledge of the use of one or more computer software programs such as Microsoft Word, and other computer databases
  • Understands program goals and ability to prioritize according to urgency

Skills:
  • Demonstrated excellent organizational skills
  • Demonstrated effective management skills -leadership, planning, organization, evaluation and effective communication
  • Demonstrated proficiency in written and verbal communication skills including the ability to compose and edit letters and reports
  • Excellent interpersonal communication skills as related to interaction with customers in person, by telephone, and electronically
  • Demonstrated skills in the operation of standard office machines including desktop computers, typewriters, copiers, fax machines, and other office machinery

Ability:
  • Ability to manage multiple tasks with complete deadlines
  • Demonstrated ability to communicate with and work well with all levels within an organization
  • Ability to work effectively with persons from diverse ethnic, racial and socio-economic backgrounds

Posting Detail Information
Posting Number
S785
Will this position required travel?
No
Will this position required night, weekend, and after hour work?
No
Will this positon be supported using grants or contract funding?
No
Number of Vacancies
1
Desired Start Date
Position End Date (if temporary)
Open Date
01/15/2025
Close Date
07/31/2026
Open Until Filled
No
Special Instructions Summary
Each applicant, including all current employees, must complete and submit the following documents:
  • Tuskegee University employment application
  • Cover Letter
  • Resume/CV
  • Recommendation letters
  • Copies of unofficial transcripts.
  • Please note that official transcripts(s) will be required upon hire

Quick Link for Internal Postings
https://tuskegee.peopleadmin.com/postings/2652

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