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Assistant To Jobs in Alabama (NOW HIRING)

Tuskegee University

Position Information Position Title Executive Assistant to the Chief Financial Officer Status Full Time Job Summary N/A Essential Job Duties • Manage, coordinate, organize and administer daily ...

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Assistant To information

What does an assistant to do?

An Assistant To is a professional who provides administrative and organizational support to an executive, manager, or department within an organization. Their daily tasks may include scheduling meetings, managing correspondence, organizing files, and handling various clerical duties. They play a vital role in helping their supervisors stay organized and efficient by anticipating needs and managing day-to-day operations. The specific responsibilities can vary depending on the company and the person they report to. Strong communication, time management, and problem-solving skills are essential for this role.

What are the key skills and qualifications needed to thrive as an assistant to, and why are they important?

To thrive as an Assistant To, you need strong organizational abilities, attention to detail, and proficiency in office administration, often supported by experience or relevant certifications like a Certified Administrative Professional (CAP). Familiarity with office software such as Microsoft Office Suite, scheduling tools, and email management systems is typically required. Excellent communication, discretion, and time management are essential soft skills for building trust and ensuring smooth operations. These skills are crucial for efficiently supporting executives or teams, managing multiple priorities, and maintaining workflow in dynamic work environments.

What are some common challenges faced by an assistant to and how can they be managed effectively?

As an Assistant To, you may often juggle multiple priorities, respond to rapidly changing schedules, and handle confidential information with discretion. Managing these challenges requires strong organizational skills, adaptability, and clear communication with your supervisor and team. Utilizing digital tools for scheduling, setting reminders, and regularly checking in with your manager can help you stay on top of tasks and anticipate needs, ensuring you provide efficient and proactive support.

What is the difference between Assistant To vs Administrative Assistant?

AspectAssistant ToAdministrative Assistant
Required CredentialsHigh school diploma; sometimes associate degreeHigh school diploma; often additional certifications
Work EnvironmentPrivate offices, executive settingsOffice environments, multiple departments
Employer & Industry UsageExecutives, managers, specific industriesVarious industries, general office roles
Common Search & ComparisonYesYes

Assistant To typically supports specific executives or managers, often in private or specialized settings, requiring close coordination and sometimes higher-level skills. Administrative Assistant roles are broader, providing general office support across departments. Both roles involve organizational tasks, but Assistant To positions are more focused on assisting specific individuals, while Administrative Assistants handle wider administrative duties.

What cities in Alabama are hiring for Assistant To jobs?

Cities in Alabama with the most Assistant To job openings:

Assistant To jobs near you
Infographic showing various Assistant To job openings in Alabama as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 17% Part Time, 2% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Executive Assistant to the President

Dunn Construction

Birmingham, AL • On-site

Other

Posted 15 days ago

Job description

Join Our Team as Executive Assistant to the President
At Dunn Construction, we build more than roads - we build careers, teams, and a culture rooted in trust, hard work, and genuine care for our people. We're looking for a sharp, dependable, and personable Executive Assistant to work directly alongside our President, becoming a trusted partner in keeping our leadership office running at its best.
This is more than a support role - it's a seat close to the decisions that shape our company's future. You'll bring order to a fast-moving calendar, anticipate what's needed before it's asked, and represent Dunn Construction with professionalism in every interaction. In return, you'll join a company that values honesty, excellence, and continuous improvement, and that invests in the people who help keep it moving forward.
If you thrive on being the person everyone can count on, we'd love to meet you. It's a privilege to build this team, and we look forward to finding the right fit.
Please note: Dunn Construction is managing this search directly and is not seeking assistance from recruiters or staffing agencies at this time. We appreciate your understanding.
Position Summary
Dunn Construction Company, Inc. is seeking a highly organized, discreet, and proactive Executive Assistant to serve as the operational right hand to the President - managing a demanding calendar, coordinating communications, and keeping the office running smoothly. The ideal candidate anticipates needs before they arise, exercises sound judgment under pressure and thrives in a fast-paced environment.
Essential Duties and Responsibilities
  • Own and manage the President's calendar, resolving conflicts across meetings, client engagements, and events, and preparing daily agendas and briefing materials.
  • Coordinate meetings with staff, clients, vendors, and executives, accounting for travel and preparation time.
  • Serve as the primary point of contact; screen and prioritize calls, emails, and requests, responding on the President's behalf where appropriate.
  • Draft, proofread, and format correspondence, memos, proposals, and presentations.
  • Arrange business and personal travel, build detailed itineraries, and process expense reports.
  • Prepare meeting agendas, take minutes, track action items, and follow up to ensure commitments are met.
  • Integrate the President's personal appointments and reservations with their professional calendar so both stay aligned.
  • Manage sensitive business and personal information with absolute discretion.
  • Keep the office running smoothly and handle ad hoc tasks as needed.
Other duties may be assigned. This job description reflects management's assignment of essential functions; it does not restrict the tasks that may be assigned.
Qualifications
  • 5+ years of experience as an executive assistant, administrative assistant, or in a comparable support role.
  • Proven experience directly supporting high-level executives or senior leadership.
  • Exceptional organizational and time-management skills, with the ability to juggle competing priorities.
  • Strong written and verbal communication skills and a professional, polished demeanor.
  • High level of discretion and sound judgment in handling confidential matters.
  • Proficiency with Microsoft Office and familiarity with calendar, expense, and travel management platforms.
  • Ability to work independently, anticipate needs, and take initiative with minimal direction.
  • A clean MVR.
Physical Demands and Work Environment
The physical demands and work environment described here are representative of those an employee must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, consistent with the Americans with Disabilities Act (ADA).
  • Primarily on-site office environment with occasional travel for events.
  • Regularly required to sit, use hands to operate a computer and office equipment, and communicate verbally and in writing.
  • Occasionally required to stand, walk, and lift or move office materials up to 50 pounds.
  • Standard business hours with flexibility to accommodate the President's schedule during peak periods, including occasional early, late, or weekend availability.

Equal Employment Opportunity
Dunn Construction Company, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state, or local law.
At-Will Employment
This job description does not constitute an employment contract or a guarantee of employment for any specific duration. Employment with Dunn Construction Company, Inc. is at-will, meaning either the employee or the Company may terminate the employment relationship at any time, with or without cause or notice, consistent with Alabama law.
This job description is subject to periodic review and revision at the discretion of Dunn Construction Company, Inc.
Equal Opportunity Employer, including disabled and veterans.

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