Assistant To The Project Manager Jobs in Indiana

GENERAL DESCRIPTION

The Project Manager is responsible for the overall leadership and management of the project, in a role and reporting structure as designated for the project. The Project Manager is further responsible for the overall administration of the project, including subcontracting, procurement and purchasing of trades and vendors, design management, client management, scheduling, documentation, meetings, reports, document control and management, and cost management, including budgets and internal cost reporting, profitability, subcontractor and vendor payments, owner billings, and change orders. The Project Manager collaborates closely with the Superintendent in a role as outlined in the organizational and reporting structure. The Project Manager serves as the primary liaison with the Client and Design Team, and subcontractors. This is an onsite position.

Project Manager, I should be capable of all duties of Assistant Project Manager, and should have previously demonstrated success in that role, or an equivalent role. Project Manager I should be capable of successfully managing a project up to an approximate worth of around $5M at the entry level to around $20M at the upper range of the position.

PRINCIPLE AREAS OF RESPONSIBILITY

In general, the primary areas of responsibility are:

1. Project budget

1. Project schedule

1. Project safety

1. Project quality

1. Project profitability and cost controls

1. Project documentation, communication, and document control

1. Contract Management

1. Design management and Change management.

1. Client relations and communication

1. Subcontracting, purchase orders, procurement, purchasing.

1. Client and subcontractor/vendor billings and payments

1. Enhancing Business development opportunities by performance and relationships

1. Manage, training, and development of subordinate staff.

GENERAL LISTING of JOB DUTIES and RESPONSIBILITIES

The following is a general listing of job-related duties. This list is not intended to be an exhaustive list of all duties, responsibilities or skills required for this position. These may be modified, added to, or eliminated for the specific requirements of the assigned project. Some of these duties may be delegated to subordinate staff according to the project.

1. Review of and assistance with the budget/estimate for complete understanding of the project scope and budget. Establishment of project budget cost coding breakdown and enter in JDE.

1. Reviews of all subcontractor and vendor bids and perform procurement by the de-scoping and interviewing process in collaboration with preconstruction and the project team.

1. Prepare detailed scopes of work for all subcontractors and purchase orders (including all schedule requirements and any other obligation required by the subcontractor or vendor), issue and execute the formal agreements (within limits of authority). Ensure Superintendent and all staff are familiar with subcontractor work scopes.

1. Conduct preconstruction meetings (with Superintendent) with all subcontractors as they begin work on site. Meetings are to cover all project procedures, including the company safety rules, contract document requirements, schedule and the level of quality expected.

1. Develop, with the Superintendent, a "rolling punch list" of substandard and deficient work items that must be corrected by the company or subcontractors in a timely manner with the goal of achieving a zero-punch list at project completion. Learn what the Owner's needs and expectations are so these areas can be managed and educate the Owner to what he can expect.

1. Oversee the construction and renovation of pharmaceutical manufacturing facilities, specifically those involved in the production of Active Pharmaceutical Ingredients (APIs).

1. Ensure all construction activities comply with industry standards, GMP regulations, and FDA guidelines.

1. Coordinate with engineering teams to integrate specialized equipment and systems required for API production.

1. Thorough review and understanding of the Owner's contract to ensure compliance with all contractual requirements.

1. Collaborate with superiors to ensure proper project staffing.

1. Establishes the overall project's procedures and execution plan.

1. Works with the Superintendent and subcontractors to prepare the overall detailed project schedule. Ensure that the schedule is incorporated into appropriate subcontracts and purchase orders. Works with Superintendent to ensure the schedule is updated a minimum of once a month or more often as necessary. Monitor critical path activities frequently to document and if necessary, intervene to keep project on or ahead of schedule. When project is 90% complete, assist the Superintendent in preparing "Work Completion Lists" to help ensure the project is fully completed in a timely manner.

1. Establishes the project document control system to ensure the project is using the most current contract documents for construction. This includes the system to initiate and monitor Request for Information (RFIs) as well as the shop drawing control and management.

1. Responsible for the overall communication and documentation on the project, including the filing system, letters, emails, meeting minutes, correspondence, and all reports.

1. Attend weekly subcontractor meetings and prepare meeting minutes as documentation and follow-up. Involved as participant or lead, according to project responsibility.

1. Staff leadership position for the Owner/Architect meetings with required minutes and documentation.

1. All aspects of cost and profitability management. This includes change orders, internal cost coding, profitability analysis, and all other logs, reports, and tools to review, evaluate and manage cost expenditures.

1. Approval of subcontractor and vendor billings and invoices for payment after Superintendent has approved.

1. Preparation and submission of monthly billings to the Owner.

1. Monitor labor, material, and equipment costs with Superintendent to maintain budget. Prepare monthly status reports and progress reports.

1. Review safety program being implemented on site with Superintendent to ensure compliance.

1. Develop relationships with Clients for possible repeat business. Participate in business development activities and assist in preparation of proposals and promote productive client relationships.

1. Provide leadership in the professional and career development of subordinates as well as timely and fair performance evaluations. Provide mentoring, training and development as needed. Maintain effective communication with clients. Understand the client's needs to achieve an acceptable level of satisfaction.

1. Perform all the closeout documentation required.

Perform other duties as assigned.

EDUCATION AND EXPERIENCE

1. BS/BA degree in engineering, architecture, or construction management.

1. Proven prior success at Assistant Project Manager level, or equivalent role. Already operating in general at Project Manager I level.

1. As a general guideline, there is a minimum of five (5) years' experience in the construction industry, with at least two (2) in the position of Assistant Project Manager.

KNOWLEDGE AND SKILL REQUIREMENTS

1. Those of Assistant Project Manager plus:

1. Sound understanding of essential job functions, duties, and responsibilities of Superintendent and general understanding of Senior Project Manager.

1. Competent with will computer requirements necessary for JDE profitability forecasting and reporting.

1. Additional technology skills

• Planning and scheduling

• Cost Control

1. Additional leadership skills

• Management and Leadership styles

• Control conflict resolution.

• Negotiation techniques

• Managing workforce diversity

Physical Requirements:

• Ability to perform physical activities such as climbing, lifting, balancing, walking, and handling materials.

• Must be able to work in various weather conditions, including extreme heat and cold.

• Capable of standing and walking for extended periods.

• Ability to lift and carry up to 25 pounds.

Equal Employment Opportunity Statement:

BE&K Building Group is an equal opportunity employer. We are committed to creating an inclusive environment for all employees and prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship.

Employment is contingent upon the successful completion of a background check and drug test