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Assistant To The Project Manager Jobs in Illinois

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Assistant To The Project Manager information

What does an assistant to the project manager do?

An Assistant to the Project Manager provides administrative and operational support to a project manager and their team. Typical duties include scheduling meetings, preparing reports, tracking project progress, coordinating communication among stakeholders, and helping to manage project documentation. Their role is crucial in ensuring that projects run smoothly, deadlines are met, and resources are organized efficiently. They often serve as the first point of contact for project-related inquiries and help keep everyone on track.

What are the key skills and qualifications needed to thrive as an assistant to the project manager, and why are they important?

To thrive as an Assistant to the Project Manager, you need strong organizational skills, attention to detail, and a background in business administration or project coordination. Familiarity with project management software such as Microsoft Project, Asana, or Trello, and proficiency in office productivity tools are often required. Excellent communication, time management, and problem-solving abilities help you effectively support the project manager and collaborate with the team. These skills ensure smooth project operations, timely task completion, and effective support for successful project delivery.

How does an assistant to the project manager typically collaborate with other team members during a project?

As an Assistant to the Project Manager, you will frequently serve as a key point of communication between the project manager and various team members, including engineers, designers, and administrative staff. Your responsibilities often include scheduling meetings, distributing project updates, recording meeting minutes, and following up on action items. You may also assist in tracking project milestones and ensuring everyone is aware of deadlines and deliverables. Strong organizational and interpersonal skills are essential, as you’ll help keep the team aligned and projects running smoothly.

What is the difference between Assistant To The Project Manager vs Project Coordinator?

AspectAssistant To The Project ManagerProject Coordinator
CredentialsTypically requires a high school diploma or associate degree; some roles prefer certifications like CAPMUsually requires a bachelor's degree in business, management, or related field
Work EnvironmentSupports project managers directly, often in office settings, assisting with administrative tasksCoordinates project activities, communicates with teams, and manages schedules in various environments
Employer & Industry UsageCommon in construction, IT, engineering, and corporate sectorsWidely used across industries like marketing, IT, healthcare, and construction

The Assistant To The Project Manager primarily provides administrative support to project managers, focusing on task management and communication. In contrast, the Project Coordinator handles broader project activities, including scheduling, resource coordination, and team communication. Both roles are essential for project success but differ in scope and responsibilities.

How much does an assistant to the project manager earn?

An assistant to the project manager typically earns between $40,000 and $65,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in high-demand sectors can earn higher salaries, often with opportunities for overtime and professional development.

What are popular job titles related to Assistant To The Project Manager jobs in Illinois?

For Assistant To The Project Manager jobs in Illinois, the most frequently searched job titles are:

What job categories do people searching Assistant To The Project Manager jobs in Illinois look for?

The top searched job categories for Assistant To The Project Manager jobs in Illinois are:

What cities in Illinois are hiring for Assistant To The Project Manager jobs?

Cities in Illinois with the most Assistant To The Project Manager job openings:

Assistant To The Project Manager jobs near you
Infographic showing various Assistant To The Project Manager job openings in Illinois as of August 2026, with employment types broken down into 1% As Needed, 85% Full Time, 13% Part Time, and 1% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution.

Executive Assistant to the President

McKendree University

Lebanon, IL • On-site

$65K - $80K/yr

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 7 days ago

Job description

Salary: $65,000.00 - $80,000.00 Annually
Location : Lebanon, IL
Job Type: Full-Time Staff
Job Number: 202600040
Department: President's Office
Opening Date: 08/26/2026
FLSA: Exempt
McKendree University, located in Lebanon, IL and home of the Bearcats, invites qualified applicants to join our team. McKendree University offers a competitive compensation and benefits package and the opportunity to influence the future leaders of tomorrow.
The mission of McKendree University is to provide a high-quality educational experience to outstanding students. We guide our students in the pursuit of academic excellence, which will prepare them for leadership roles in our society. To achieve this end we encourage broader vision, enriched purpose, engagement with community, commitment to responsible citizenship, openness to new ideas and dedication to lifelong learning. In keeping with our history and traditions, we provide our students with a rigorous, broadly based liberal arts curriculum joined with specialization in a specific discipline.
Position Summary and Key Responsibilities
POSITION SUMMARY: Reporting to the President, the Executive Assistant to the President serves the university community by working closely with the President's Cabinet, Board of Trustees, and university administrators. Duties include event planning; managing department budgets, reports, correspondence, and preparation of minutes; planning, coordinating, and attending meetings of the Board of Trustees and Board committees. The position is one of high-level trust that requires integrity and confidentiality. This is a role for an experienced individual with a wide range of skills and responsibilities.
PRIMARY DUTIES AND RESPONSIBILITIES:
Executive Administrative Support
  • Advises the President of daily events and manages the President's calendar; coordinates the President's daily appointment schedule and travel itinerary.
  • Prepares reports, correspondence, and minutes for internal and external use.
  • Ensures President has everything needed to perform during the day's events.
  • Maintains files for the President and Board of Trustees.

Office Management
  • Manages the President's Office budget; orders and maintains office supplies inventory.
  • Opens, prioritizes, and distributes incoming mail; answers and screens telephone calls.
  • Hires, trains and supervises student assistants, as needed.

Strategic Coordination
  • Works closely and cooperatively with the President's Cabinet, Board of Trustees, University administrators, staff, faculty, and students.
  • Plans and coordinates meetings of the President's Cabinet.
  • Plans, coordinates, and attends meetings of the Board of Trustees and Executive Committee of the Board, as needed.

Public Relations & President's Office Representation
  • Represents the University and the President at various on- and off-campus events while maintaining a positive image for the President's Office.
  • Coordinates needed responses to donors and community requests.

Communication and Information Management
  • Receives, reviews, and disseminates confidential information for the President and the Board of Trustees.
  • Prepares and distributes reports and minutes from the Board of Trustees and Executive Committee meetings.
  • Communicates professionally with internal and external constituencies on behalf of the President's Office.

Project & Event Coordination
  • Lead or coordinate special projects, campaigns, and initiatives aligned with institutional priorities and the President's involvement.
  • Coordinates and participates in commencement activities for the President's Office and the Board of Trustees.
  • Oversees all event planning for the President's Office.
  • Engages with the spouse of the President to ensure awareness of planning and event schedule and engagement opportunities.

Other duties as assigned by the President, or President's Cabinet.
Qualifications
REQUIRED QUALIFICATIONS:
  • Bachelor's degree in a related field desired or equivalent experience.
    • Five years of progressive experience in higher education administration or corporate sector working with executive-level administrators.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:
  • Demonstrated experience in the development and maintenance of manual and computer-based systems.
  • Advanced skills in office management.
  • Proficient in database and administrative support skills in all domains, with particular emphasis in Microsoft Office Suite, Adobe Acrobat Professional, and relevant technology.
  • Ability to use initiative and judgment to make decisions.
  • Possesses the ability to multi-task and work in a team setting.
  • Possesses excellent spelling, grammar, and proofreading skills.
  • Performs duties in a manner that strengthens the coordination and cooperation of all organizational components of the university.
  • Possesses strong interpersonal, organizational, and time management skills.
  • An understanding of, and commitment to, quality private higher education.

Work Conditions
Office environment; typically, 40 hours per week; normally 8:00am-5:00pm; periodic weekend work is required.
Required Application Materials
Cover Letter
Resume
Equal Opportunity Employer
McKendree University is committed to a policy of equal opportunity and prohibits discrimination on the basis of race, color, religion, sex, national origin, age, disability, veteran status, and other statuses protected by law. This extends to all aspects of the employment relationship, including recruiting, hiring, training, on-the-job treatment, promotion, layoff, and termination.
McKendree offers a competitive benefits package to our full-time employees including health care, dental, vision, 403(b) deferred compensation retirement plans with matching contributions, and flexible spending accounts. life insurance, and 11 paid holidays.
Full-Time faculty and staff also enjoy:
-FREE tuition upon hire! Spouses and dependents under the age of 26 are also eligible for free undergraduate level courses.
- Complimentary or discounted tickets to our premier performing arts venue, presenting world class dance, drama, classical music and jazz.
- Complimentary tickets for Athletic events.
- Free birthday meal at 1828 Cafe.
- Discounts at the McKendree University Bookstore and so much more.
To learn more details, review our

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