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Assistant To The Program Director Jobs in Vermont

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Assistant To The Program Director information

What is the difference between Assistant To The Program Director vs Program Coordinator?

AspectAssistant To The Program DirectorProgram Coordinator
Primary RoleSupports the Program Director with administrative tasks and decision-making assistanceManages program operations, coordinates activities, and oversees project implementation
Required SkillsAdministrative skills, communication, scheduling, and confidentialityOrganizational skills, event planning, communication, and multitasking
Work EnvironmentOffice setting, working closely with leadershipOffice and field settings, interacting with staff and stakeholders
Common UsageUsed in nonprofit, education, and corporate sectors for supporting leadershipUsed across industries for managing program logistics and operations

While both roles support program activities, the Assistant To The Program Director primarily assists the director with administrative and strategic tasks, whereas the Program Coordinator handles the day-to-day management and coordination of program activities. The roles often overlap but differ in focus and scope.

What are the key skills and qualifications needed to thrive as an assistant to the program director, and why are they important?

To thrive as an Assistant to the Program Director, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, often supported by a bachelor's degree or relevant experience. Familiarity with office software (such as Microsoft Office Suite), scheduling systems, and project management tools is typically required. Excellent communication, problem-solving abilities, and discretion set top candidates apart in this support role. These skills ensure that program operations run smoothly and that the Program Director can focus on strategic priorities.

What are some typical challenges faced by an assistant to the program director, and how can they be managed?

Assistants to the Program Director often juggle multiple tasks such as scheduling, communication between departments, and coordinating program activities. Managing shifting priorities and tight deadlines can be challenging, especially during busy program cycles or events. Staying organized with digital tools, maintaining clear communication with the Program Director, and proactively anticipating needs are key strategies for success. Building strong relationships with other team members also helps in navigating unexpected changes smoothly.

What does an assistant to the program director do?

An Assistant to the Program Director supports the Program Director in planning, organizing, and managing various program activities. This role often involves tasks such as scheduling meetings, coordinating communication between departments, tracking project progress, preparing reports, and handling administrative duties. Assistants may also help with budgeting, event planning, and day-to-day problem-solving to ensure the smooth operation of the program. They act as a key point of contact for staff, participants, and external stakeholders.
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What job categories do people searching Assistant To The Program Director jobs in Vermont look for? The top searched job categories for Assistant To The Program Director jobs in Vermont are:
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Assistant To The Program Director jobs near you
Infographic showing various Assistant To The Program Director job openings in Vermont as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

After School Childcare Program Director

HEALTHY KIDS PROGRAMS

Rutland, VT • On-site

$19 - $21/hr

Part-time

Dental, Vision, Retirement

Re-posted 21 days ago

Job description

Description:

LOCATION: Mettawee Community School in West Pawlet, VT

HOURS: Monday-Friday, 2:25PM - 5:30PM

JOB STATUS: Part-time, non-exempt

PAY: $19.00 - $21.00 per hour


Employer-Paid Childcare Included

Healthy Kids Programs provides childcare for school-age children (ages 5–12) enrolled in our program on the days and during the hours you work. Employer contributions cover the cost of care, so you can focus on your job while your child participates in a safe, structured, and engaging program, all without needing to arrange outside care.


About the Role

Healthy Kids Programs is hiring an After School Childcare Program Director to support our licensed school-age childcare program in West Pawlet, VT.


This role functions as a Site Director–level leadership position within a Vermont DCF licensed school-age childcare and before/after school program setting.


You will provide leadership, support site teams, maintain program quality and compliance, and ensure safe, engaging environments for children and families.


This role is well suited for someone with experience in education, youth development, camps, recreation, childcare, or school-age programming who enjoys both leadership and direct work with children.


Why You'll Love This Role

  • You will lead school-based programs and directly impact program quality and success
  • You will work in a mission-driven organization focused on children and families
  • You will have employer-paid childcare available during your work hours
  • You will be part of a supportive team with opportunities for professional growth and advancement

What You'll Do

Program Leadership

  • Support engaging after school programming for school-age children
  • Coach and support Site staff in daily program operations
  • Maintain safe, inclusive, and structured environments

Licensing & Compliance (VT DCF Licensed Program)

  • Support compliance with Vermont DCF licensing requirements and Healthy Kids policies
  • Maintain documentation, staff records, and licensing readiness
  • Support follow-up on inspections and corrective actions

Staffing & Operations

  • Provide on-site coverage to maintain required ratios in a school-age childcare program setting
  • Support scheduling, onboarding, and daily staffing needs

Family & Community Engagement

  • Build strong relationships with families and school partners
  • Support enrollment and communication efforts
Requirements:

What We're Looking For

  • Must be 18+ years old
  • Associate’s degree or higher
  • Ability to meet Vermont DCF school-age program leadership requirements

Must also meet ONE of the following:

  • 10+ months experience in school-age childcare or youth programming
  • Vermont Afterschool Professional Credential
  • Vermont Program Director Credential
  • Vermont Teacher Licensure
  • Vermont On-the-Job Training Certificate
  • Master’s degree in a youth-related field

We especially encourage applicants with experience as a Site Director, Assistant Director, or similar leadership role in:

  • Before/after school programs
  • School-age childcare programs
  • Summer camp programs (including Camp Director or Assistant Camp Director experience)
  • VT DCF licensed programs or other regulated childcare settings
  • Youth development, recreation, or school-based programs

Prior Vermont background clearance and required trainings are preferred but may be completed after hire for qualified candidates.

Physical Requirements

  • Active engagement with children throughout the day
  • Ability to lift up to 50 lbs
  • Standing, walking, and outdoor supervision


PART-TIME BENEFITS:

  • Employer-paid childcare for school-age children (ages 5–12) enrolled in our program on the days and during the hours you are working with us
  • Telehealth, vision, and dental coverage
  • AFLAC supplemental plans
  • 401(k) for eligible employees
  • Paid sick time
  • On-demand pay
  • Career development and growth opportunities


About Healthy Kids Programs

Healthy Kids Programs is more than a childcare provider. We’re shaping the future of childcare. As one of Inc. 5,000’s fastest-growing organizations, we offer Early Learning, Before and After School, and Summer Camp programs across more than 150 locations. As a certified benefit corporation, our mission is to make childcare accessible and affordable for today’s families while positively impacting the communities we serve.


Why Join Healthy Kids Programs?

At Healthy Kids Programs, our people are at the heart of everything we do. We create supportive and engaging environments where team members feel valued, empowered, and excited to grow. When you join our award-winning team, you become part of a community that values purpose, professional development, and meaningful work. If you are passionate about working with children and making a difference, Healthy Kids Programs is the place to build your career.


Learn more about working with us: https://www.healthykidsprograms.com/workwithus


Healthy Kids Programs is an equal opportunity employer. We are committed to fostering diversity, equity, and inclusion and prohibit discrimination based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic. Hiring decisions are based solely on qualifications, merit, and business needs.