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Assistant To The Program Director Jobs in Vermont

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Assistant To The Program Director information

What does an assistant to the program director do?

An Assistant to the Program Director supports the Program Director in planning, organizing, and managing various program activities. This role often involves tasks such as scheduling meetings, coordinating communication between departments, tracking project progress, preparing reports, and handling administrative duties. Assistants may also help with budgeting, event planning, and day-to-day problem-solving to ensure the smooth operation of the program. They act as a key point of contact for staff, participants, and external stakeholders.

What are the key skills and qualifications needed to thrive as an assistant to the program director, and why are they important?

To thrive as an Assistant to the Program Director, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, often supported by a bachelor's degree or relevant experience. Familiarity with office software (such as Microsoft Office Suite), scheduling systems, and project management tools is typically required. Excellent communication, problem-solving abilities, and discretion set top candidates apart in this support role. These skills ensure that program operations run smoothly and that the Program Director can focus on strategic priorities.

What are some typical challenges faced by an assistant to the program director, and how can they be managed?

Assistants to the Program Director often juggle multiple tasks such as scheduling, communication between departments, and coordinating program activities. Managing shifting priorities and tight deadlines can be challenging, especially during busy program cycles or events. Staying organized with digital tools, maintaining clear communication with the Program Director, and proactively anticipating needs are key strategies for success. Building strong relationships with other team members also helps in navigating unexpected changes smoothly.

What is the difference between Assistant To The Program Director vs Program Coordinator?

AspectAssistant To The Program DirectorProgram Coordinator
Primary RoleSupports the Program Director with administrative tasks and decision-making assistanceManages program operations, coordinates activities, and oversees project implementation
Required SkillsAdministrative skills, communication, scheduling, and confidentialityOrganizational skills, event planning, communication, and multitasking
Work EnvironmentOffice setting, working closely with leadershipOffice and field settings, interacting with staff and stakeholders
Common UsageUsed in nonprofit, education, and corporate sectors for supporting leadershipUsed across industries for managing program logistics and operations

While both roles support program activities, the Assistant To The Program Director primarily assists the director with administrative and strategic tasks, whereas the Program Coordinator handles the day-to-day management and coordination of program activities. The roles often overlap but differ in focus and scope.

What job categories do people searching Assistant To The Program Director jobs in Vermont look for?

The top searched job categories for Assistant To The Program Director jobs in Vermont are:

What cities in Vermont are hiring for Assistant To The Program Director jobs?

Cities in Vermont with the most Assistant To The Program Director job openings:

Assistant To The Program Director jobs near you
Infographic showing various Assistant To The Program Director job openings in Vermont as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, and 3% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution.

Summer Campus Program Director

The University of Vermont

Burlington, VT • On-site

$85 - $100/hr

Other

Posted 19 days ago

University Of Vermont rating

8.1

Company rating: 8.1 out of 10

Based on 18 frontline employees who took The Breakroom Quiz

171st of 631 rated colleges and universities

Job description

The University of Vermont is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other category legally protected by federal or state law.

For information on safety and security at the University of Vermont, see the annual security report by clicking on the Clery Act button in the sidebar menu.

Finalists for positions at UVM may be subject to a criminal background check.

For classified staff positions, actual hiring pay dependent on current competitor market conditions, comparable campus peer(s) at time of hire, and candidate’s experience level and length.

The Summer Campus Program Director serves as the University’s central leader for summer strategy, operations, and workforce planning, responsible for integrating academic programs, conferences, athletic camps, and campus services into a unified, high-quality summer experience.

Working across academic and administrative units—including event services, housing, dining, facilities, transportation, information technology, risk management, athletics, admissions, marketing, Human Resources, and student services, the Director provides enterprise leadership to align priorities related to space utilization, program scheduling, resource allocation, workforce deployment, organizational effectiveness, and operational execution.

The Director partners with University leadership to support strategic workforce planning, organizational development, staffing models, and operational transformation initiatives that enhance the effectiveness and sustainability of summer operations. The position participates in the evaluation of organizational structures, staffing strategies, position classifications, and workforce deployment plans and may contribute to discussions regarding organizational changes affecting summer operations.

The Director ensures that summer operations are coordinated, customer-centered, compliant, and strategically positioned to maximize institutional impact through improved campus utilization, enhanced program quality, workforce effectiveness, operational excellence, and financial sustainability.

Minimum Qualifications (or equivalent combination of education and experience)

  • 5+ years of experience in higher education administration, conference/event coordination, program management, or campus operations.
  • Demonstrated success leading cross-functional teams and managing complex projects.
  • Strong organizational, communication, and problem-solving skills.
  • Experience with budget management and operational planning.
  • Knowledge of compliance, risk management, and best practices for supporting minors and diverse student populations.
  • Commitment to inclusive excellence.

Desirable Qualifications

Master’s or higher preferred.

Anticipated Pay Range

Anticipated Pay Range $85,000-100,000

Other Information

Special Conditions

Special Conditions A probationary period may be required, Background Check required for this position

FLSA

FLSA Exempt

Union Position

Union Position Yes, UVMSU

Position will be posted for a minimum of one week, after which it is subject to removal without notice.

Job Location

Job Open Date

Job Open Date 08/17/2026

Job Close Date (Jobs close at 11:59 PM EST.)

Open Until Filled No

The University of Vermont is a welcoming, educationally purposeful community committed to creating an inclusive environment that embraces intellectual diversity and global perspectives. We seek to prepare students to be accountable leaders who will bring to their work a grasp of complexity, effective problem-solving and communication skills, and an enduring commitment to learning and ethical conduct. Members of the University of Vermont community embrace and advance the values of Our Common Ground: Respect, Integrity, Innovation, Openness, Justice, and Responsibility. Staff play a critical role in this effort and the successful candidate will demonstrate a strong commitment to UVM’s mission and advancing Our Common Ground values through the execution of their job duties.

Position Information

Position Title

Position Title Business Operations PC4 X

Posting Number

Posting Number S6264PO

Department

Department VP Finance & Administration/11000

Position Number

Position Number 00027922

Percent of Full-Time

Percent of Full-Time 1.0

Standard Hours at 1.0 FTE

Standard Hours at 1.0 FTE 37.5

Term (months per year)

Term (months per year) 12

Supplemental Questions

Required fields are indicated with an asterisk (*).

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