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Assistant To The Program Director Jobs in Pennsylvania

Youth Advocate Programs

Program Director

Meadville, PA · On-site

$50K/yr

The duties of this position include, but are not limited to, the following: The Program Director is ... Attend staff meeting and trainings as assigned by regional director. * Assist staff in creative ...

Youth Advocate Programs

Program Director

Pittsburgh, PA · On-site

The duties of this position include, but are not limited to, the following: The Program Director is ... Attend staff meeting and trainings as assigned by regional director. * Assist staff in creative ...

Senior LIFE

Program Director- Greensburg

Greensburg, PA · On-site

Senior LIFE makes it possible for seniors to remain at home, enjoying the comfort and reassurance ... Supervise, assist, and support staff * Assist intake with new member enrollments, including initial ...

Senior LIFE

Program Director- Greensburg

Greensburg, PA · On-site

Senior LIFE makes it possible for seniors to remain at home, enjoying the comfort and reassurance ... Supervise, assist, and support staff * Assist intake with new member enrollments, including initial ...

Senior LIFE

Program Director- Greensburg

Greensburg, PA · On-site

Senior LIFE makes it possible for seniors to remain at home, enjoying the comfort and reassurance ... Supervise, assist, and support staff * Assist intake with new member enrollments, including initial ...

SELF Inc.

Program Director

Philadelphia, PA · On-site

$60K/yr

Reports To : Chief Program Officer. Position Overview: The Program Director is responsible for managing the day-to-day operations of the program, ensuring seamless delivery of services, compliance ...

Youth Advocate Programs

Assistant Director

Harrisburg, PA · On-site

$50K/yr

Assistant Director position is responsible to support the Program Director in the Dauphin County Clinic program with hiring and training new employees, motivating, and providing supervision of staff ...

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Assistant To The Program Director information

What does an assistant to the program director do?

An Assistant to the Program Director supports the Program Director in planning, organizing, and managing various program activities. This role often involves tasks such as scheduling meetings, coordinating communication between departments, tracking project progress, preparing reports, and handling administrative duties. Assistants may also help with budgeting, event planning, and day-to-day problem-solving to ensure the smooth operation of the program. They act as a key point of contact for staff, participants, and external stakeholders.

What are the key skills and qualifications needed to thrive as an assistant to the program director, and why are they important?

To thrive as an Assistant to the Program Director, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, often supported by a bachelor's degree or relevant experience. Familiarity with office software (such as Microsoft Office Suite), scheduling systems, and project management tools is typically required. Excellent communication, problem-solving abilities, and discretion set top candidates apart in this support role. These skills ensure that program operations run smoothly and that the Program Director can focus on strategic priorities.

What are some typical challenges faced by an assistant to the program director, and how can they be managed?

Assistants to the Program Director often juggle multiple tasks such as scheduling, communication between departments, and coordinating program activities. Managing shifting priorities and tight deadlines can be challenging, especially during busy program cycles or events. Staying organized with digital tools, maintaining clear communication with the Program Director, and proactively anticipating needs are key strategies for success. Building strong relationships with other team members also helps in navigating unexpected changes smoothly.

What is the difference between Assistant To The Program Director vs Program Coordinator?

AspectAssistant To The Program DirectorProgram Coordinator
Primary RoleSupports the Program Director with administrative tasks and decision-making assistanceManages program operations, coordinates activities, and oversees project implementation
Required SkillsAdministrative skills, communication, scheduling, and confidentialityOrganizational skills, event planning, communication, and multitasking
Work EnvironmentOffice setting, working closely with leadershipOffice and field settings, interacting with staff and stakeholders
Common UsageUsed in nonprofit, education, and corporate sectors for supporting leadershipUsed across industries for managing program logistics and operations

While both roles support program activities, the Assistant To The Program Director primarily assists the director with administrative and strategic tasks, whereas the Program Coordinator handles the day-to-day management and coordination of program activities. The roles often overlap but differ in focus and scope.

What are popular job titles related to Assistant To The Program Director jobs in Pennsylvania?

For Assistant To The Program Director jobs in Pennsylvania, the most frequently searched job titles are:

What job categories do people searching Assistant To The Program Director jobs in Pennsylvania look for?

The top searched job categories for Assistant To The Program Director jobs in Pennsylvania are:

What cities in Pennsylvania are hiring for Assistant To The Program Director jobs?

Cities in Pennsylvania with the most Assistant To The Program Director job openings:

Assistant To The Program Director jobs near you

Assistant Director for Academic Enrichment - VUnited Scholars Program

Villanova University

Villanova, PA • On-site

Full-time

Retirement, PTO

Posted 10 days ago

Key responsibilities

  • Lead the day-to-day operations of the academic portion of the VUnited Scholars Program, including curriculum development, semester scheduling, and student registration.

  • Serve on the admissions team to evaluate applicants and review enrollment processes from an academic perspective.

  • Teach one course or workshop each semester and plan student events such as orientations, academic workshops, and professional panels.

Villanova University rating

7.5

Company rating: 7.5 out of 10

Based on 11 frontline employees who took The Breakroom Quiz

316th of 629 rated colleges and universities

Job description

Posting Details
Do you have questions about the application process? If so, please refer to the Applicant FAQ's.
Posting Details (Default Section)
Posting Number:
20260400S
Position Title:
Assistant Director for Academic Enrichment - VUnited Scholars Program
Position Type:
Staff
Location:
Villanova, PA
Recruitment Type:
Internal/External Applicants
Work Schedule:
full-time/12-months
Avg Hours Week
Department:
261-Continuing Studies Administration
Position Summary:
The VUnited Scholars Program is a residential certificate program offered through the College of Professional Studies (CPS) for students with intellectual and developmental disabilities. The Assistant Director for Academic Enrichment is a staff member in the College of Professional Studies and is responsible for leading the day-to-day operations of the program alongside the Program Director in regard to academics. The Assistant Director for Academic Enrichment attends college meetings and events to further promote the program.
The Assistant Director for Academic Enrichment reports to the Director of the VUnited Scholars Program assisting the Director in coordination of all programmatic aspects related to academics. The Assistant Director for Academic Enrichment is responsible for the strategic planning of the academic portion of the program. This individual is a relationship-builder and collaborator, developing and maintaining positive relationships across the college and wider university to promote understanding and awareness of the program, in consultation with the College of Professional Studies and the Division of Student Life. In addition, the Assistant Director is responsible for ensuring adherence to University and College academic policies and procedures.
Why work at Villanova?
  • Join a mission-driven organization. Since Villanova University's founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others.
  • Villanova has been included among the nation's best colleges and universities. VU's inclusion again in U.S. News & World Report's 2025 "Best Colleges" rankings is another indication of the University's continued prominence and forward momentum.
  • Villanova's most precious asset is our people. As an employee, you will receive a holistic benefits package, generous paid time off, a competitive retirement savings plan, flexible work options, wellness programs including gym membership, professional development, tuition assistance, and more.

Villanova is a Catholic university sponsored by the Augustinian Order. The University is an equal opportunity employer and seeks candidates who understand, respect and can contribute to the University's mission and values.
Duties and Responsibilities:
Academic Coordination & Program Development:
  • Curriculum & Program Design: Partner with the Program Director and Teaching & Learning team to develop, update, and coordinate the VUnited curriculum and academic concentrations in line with industry trends.
  • Academic Administration: Manage semester scheduling, student registration, and enrollment processes (including add/drop and withdrawals) in collaboration with Academic Advisors.
  • Admissions & Evaluation: Serve on the VUnited Admissions team, evaluating applicants and reviewing enrollment processes from an academic perspective.
  • Student Support & Cross-Functional Collaboration
  • Campus Liaison: Act as the primary point of contact between students and key campus resources, including Learning Support, Disability Services, the Bursar, and Financial Assistance.
  • Career Programming: Collaborate with career and student support teams to develop technical instruction for apprenticeships, advise VIBE programming, and support pre-college and alumni initiatives.
  • Instruction & Event Facilitation: Teach one course or workshop each semester and help plan student events, including orientations, academic workshops, and professional panels. Operations, Records & Compliance
  • Operations & Credentials: Partner with the CPS Operations team to coordinate course material distribution and ensure the timely awarding of certificates and digital badges.
  • Data & Compliance Management: Maintain accurate student and alumni records, assisting with non-credit enrollment reporting and academic compliance data compilation.

  • Academic Planning & Progress Tracking: Collaborate with the VUnited Program Director and advising teams to design personalized academic plans (including credit courses), monitor student progress, and review IEPs to ensure proper accommodations.
  • Student Advocacy & Retention: Serve as the primary liaison to resolve coursework inquiries, facilitate retention, and deliver a supportive, personalized student experience.
  • Academic Program Coordination: Develop and lead academic workshops, coordinate study halls, and supervise peer tutors and study hall mentors.

  • Professional Development & Faculty Training: Partner with the Teaching & Learning leadership team to design and deliver workshops on Universal Design for Learning (UDL) and specialized instructional strategies for diverse learning needs.
  • Instructional Support & Accommodations: Consult with instructors on implementing student accommodations, and coordinate with accessibility services (ADS/LSS) to secure necessary in-classroom assistance.
  • Liaison & Assessment Coordination: Serve as a feedback bridge between students, faculty, and program leadership, while collaborating on student outcome assessments and reporting.

  • Perform other duties and assist with projects as assigned.
  • Participate in events with CPS on occasional nights and weekends.

Minimum Qualifications:
Formal Education
  • Undergraduate degree required

Work Experience
  • Minimum of two years of special education experience in an academic and/or college/university setting.

Work Skills (e.g., written and verbal communication skills)
  • Strong organizational, time management and relationship management skills with demonstrated ability to work as a team player.
  • Anticipate and identify problems and opportunities and takes decisive action to proactively address them.
  • Excellent oral and written communication skills; strong organizational, problem solving and decision-making skills are required.
  • Ability to establish and maintain relationships.
  • Sincere commitment to developing the academic, professional, and personal well-being of students.
  • Skills in setting priorities based on the importance of job responsibilities.
  • Communicate professionally and efficiently within a fast-paced environment.

Equipment Knowledge
  • Proficiency in all standard computer applications, including Microsoft office products, extremely proficient in Microsoft Word and Excel. General knowledge of office principles and procedures is required.

Preferred Qualifications:
Formal Education
  • Post-graduate degree preferred in education, special education, curriculum development or similar field

Work Experience
  • Experience with adult learners preferred.

Physical Requirements and/or Unusual Work Hours:
This individual will need to attend a variety of evening and weekend events in support of programs.
Special Message to Applicants:
This position is funded through enrollment in the VUnited Program and continuation of the position is contingent upon sufficient enrollment in the program and the availability of related funding.
Posting Date:
08/26/2026
Closing Date (11:59pm ET):
Salary Posting Information:
This position falls within salaried grade 13 and the range is $52,000-65,100. The final salary will be determined with consideration of several factors including the selected candidate's qualifications, department budget availability, market data, and internal equity.
Salary Grade:
13
Job Classification:
exempt

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About Villanova University

Sourced by ZipRecruiter

Villanova University, located in Villanova, Pennsylvania, United States, operates within the higher education industry. Its establishment traces back to 1842 by the Augustinians, a Catholic religious order. The university offers a wide range of academic programs in various disciplines, including Liberal Arts and Sciences, Engineering, Nursing, Business, and Law, serving over 10,000 undergraduate, graduate, and law students. Guided by its Augustinian Catholic intellectual tradition, it is committed to community service, and it seeks to cultivate knowledgeable, thoughtful, and ethical leaders. The university’s mission is to empower students to ignite change, with a vision for a just and peaceful world.

Industry

Colleges, universities, and professional schools

Company size

1,001 - 5,000 Employees

Headquarters location

Villanova, PA, US

Year founded

1842

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