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Assistant To The Program Director Jobs in Alabama

AAR Corporation

Administrative Assistant

Fort Novosel, AL

$17 - $22.75/hr

The Administrative Assistant is responsible for providing highlevel administrative assistance to the Program Director (PD) and Deputy Program Director (DPD). This role researches and compiles data ...

AAR Corporation

Administrative Assistant

Fort Novosel, AL

$17 - $22.75/hr

The Administrative Assistant is responsible for providing highlevel administrative assistance to the Program Director (PD) and Deputy Program Director (DPD). This role researches and compiles data ...

AAR

Administrative Assistant

Fort Novosel, AL · On-site

$17 - $22.75/hr

The Administrative Assistant is responsible for providing high-level administrative assistance to the Program Director (PD) and Deputy Program Director (DPD). This role researches and compiles data ...

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All JobsTo The Program JobsAssistant To The Program Director JobsAssistant To The Program Director Jobs in Alabama

Assistant To The Program Director information

What is the difference between Assistant To The Program Director vs Program Coordinator?

AspectAssistant To The Program DirectorProgram Coordinator
Primary RoleSupports the Program Director with administrative tasks and decision-making assistanceManages program operations, coordinates activities, and oversees project implementation
Required SkillsAdministrative skills, communication, scheduling, and confidentialityOrganizational skills, event planning, communication, and multitasking
Work EnvironmentOffice setting, working closely with leadershipOffice and field settings, interacting with staff and stakeholders
Common UsageUsed in nonprofit, education, and corporate sectors for supporting leadershipUsed across industries for managing program logistics and operations

While both roles support program activities, the Assistant To The Program Director primarily assists the director with administrative and strategic tasks, whereas the Program Coordinator handles the day-to-day management and coordination of program activities. The roles often overlap but differ in focus and scope.

What are the key skills and qualifications needed to thrive as an assistant to the program director, and why are they important?

To thrive as an Assistant to the Program Director, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, often supported by a bachelor's degree or relevant experience. Familiarity with office software (such as Microsoft Office Suite), scheduling systems, and project management tools is typically required. Excellent communication, problem-solving abilities, and discretion set top candidates apart in this support role. These skills ensure that program operations run smoothly and that the Program Director can focus on strategic priorities.

What are some typical challenges faced by an assistant to the program director, and how can they be managed?

Assistants to the Program Director often juggle multiple tasks such as scheduling, communication between departments, and coordinating program activities. Managing shifting priorities and tight deadlines can be challenging, especially during busy program cycles or events. Staying organized with digital tools, maintaining clear communication with the Program Director, and proactively anticipating needs are key strategies for success. Building strong relationships with other team members also helps in navigating unexpected changes smoothly.

What does an assistant to the program director do?

An Assistant to the Program Director supports the Program Director in planning, organizing, and managing various program activities. This role often involves tasks such as scheduling meetings, coordinating communication between departments, tracking project progress, preparing reports, and handling administrative duties. Assistants may also help with budgeting, event planning, and day-to-day problem-solving to ensure the smooth operation of the program. They act as a key point of contact for staff, participants, and external stakeholders.
What are popular job titles related to Assistant To The Program Director jobs in Alabama? For Assistant To The Program Director jobs in Alabama, the most frequently searched job titles are:
What job categories do people searching Assistant To The Program Director jobs in Alabama look for? The top searched job categories for Assistant To The Program Director jobs in Alabama are:
What cities in Alabama are hiring for Assistant To The Program Director jobs? Cities in Alabama with the most Assistant To The Program Director job openings:
Assistant To The Program Director jobs near you
Infographic showing various Assistant To The Program Director job openings in Alabama as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

AMSTI Assistant Director - 006996

University of South Alabama

Mobile, AL • On-site

Full-time

Posted 28 days ago

University Of South Alabama rating

6.9

Company rating: 6.9 out of 10

Based on 24 frontline employees who took The Breakroom Quiz

458th of 617 rated colleges and universities

Job description

Posting Details
Position Information
Position Number
006996
Position Title
AMSTI Assistant Director - 006996
Division
Academic Affairs
Department
440530 - Educ Office of Contracts & Grants
Minimum Qualifications
Bachelor's degree in education from an accredited institution as approved and accepted by the University of South Alabama, three years of professional experience as an AMSTI specialist, and a current Alabama Teacher's Certificate.
Preferred Qualifications
A master's degree is preferred.
Job Description Summary
The University of South Alabama's department of AMSTI Contracts and Grants is seeking to hire an AMSTI Assistant Director. Interested candidates should apply to be considered.
Essential Functions
These are the job duties required of the position.
Essential Functions
  • Supports the effective operation, leadership, and continuous improvement of the AMSTI site by working collaboratively with the Site Director to provide strategic oversight, program implementation, and service delivery to participating schools and educators.
  • Assists with coordinating site operations, supporting professional learning initiatives, conducting school visits, facilitating communication with educators and partners, and managing administrative and programmatic responsibilities as assigned.
  • Collaborates with the Site Director to strategically distribute leadership duties, maintain consistent site presence, and respond effectively to the evolving needs of the AMSTI program.
  • Serves as a liaison between the Director and staff, and ensuring staff can accomplish their tasks on time and within a budget.
  • Communicates and collaborates with Director on AMSTI projects.
  • Assists with supervision of AMSTI-ASIM staff.
  • Assists in planning, setup, and supervising PLOs according to instructional and resource components identified by AMSTI-ALSDE
  • Coordinates ongoing mentoring and content-deepening opportunities for current and potential specialists and facilitators/trainers.
  • Maintains records of the following in the appropriate system (Monday.com, Banner, Concur, etc.)
  • Regular and prompt attendance.
  • Ability to work schedule as defined and additional hours as required.
  • Related duties as required.

Posting Information
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
07/14/2026
Job Close Date
Open Until Filled
Yes
Special Instructions to Applicants
Working Days
Monday - Friday
Working Hours
7:30 a.m. - 4:00 p.m.
Job Location
AMSTI - Sidney Phillips Drive
Full-time or Part-Time
Full Time
Regular or Temporary
Regular

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