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Assistant To The Dean Jobs (NOW HIRING)

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Executive Assistant Jobs

Cleveland, OH · On-site

$35/hr

Executive Assistant To The Dean (School Of Medicine) Location: Cleveland, OH Employment Type: Temporary To Potential Hire Pay $35 Are you an experienced executive assistant looking to use your ...

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$28K

$84.2K

$174K

How much do assistant to the dean jobs pay per year?

As of Sep 2, 2026, the average yearly pay for assistant to the dean in the United States is $84,179.00, according to ZipRecruiter salary data. Most workers in this role earn between $50,500.00 and $103,500.00 per year, depending on experience, location, and employer.

What is an assistant to the dean?

An assistant to the dean is a senior administrative assistant at a high school, college, or university. In the role, your responsibilities revolve around providing the dean and his office with clerical and project support. Your duties may include performing research and preparing briefs for the dean. You manage the dean’s calendar, schedule meetings, coordinate travel arrangements, ensure the dean prepares for events, and provide technical assistance when necessary. You may be required to maintain confidential records as well.

What does an assistant to the dean do?

An Assistant to the Dean provides administrative and organizational support to the Dean of a college or university. Their responsibilities often include managing the Dean’s schedule, coordinating meetings and events, handling correspondence, preparing reports, assisting with budget management, and acting as a liaison between the Dean and other departments or stakeholders. They play a key role in ensuring that the Dean’s office runs smoothly and efficiently, often representing the Dean in communications or at meetings. Strong organizational, communication, and problem-solving skills are essential for success in this role.

What are the key skills and qualifications needed to thrive as an assistant to the dean, and why are they important?

To thrive as an Assistant to the Dean, you need excellent organizational abilities, attention to detail, and experience with office administration, often supported by a bachelor's degree. Familiarity with office software (like Microsoft Office Suite), scheduling systems, and sometimes learning management systems is essential. Strong interpersonal skills, discretion, and the ability to communicate effectively with diverse stakeholders set outstanding candidates apart. These skills ensure smooth administrative operations, support the Dean's priorities, and foster effective relationships within the academic institution.

How does an assistant to the dean typically collaborate with faculty and administrative staff?

An Assistant to the Dean often serves as a central communication link between the Dean's office, faculty, and other administrative departments. This role involves coordinating meetings, disseminating important information, and facilitating the implementation of academic policies and procedures. Regular collaboration includes supporting faculty with scheduling, managing documentation, and assisting with special projects or events. Strong organizational and interpersonal skills are essential, as this position frequently requires balancing multiple priorities and maintaining effective relationships across the institution.

What is the difference between Assistant To The Dean vs Administrative Coordinator?

AspectAssistant To The DeanAdministrative Coordinator
Required CredentialsTypically a bachelor's degree; experience in higher education or administrationHigh school diploma or associate's degree; administrative experience
Work EnvironmentAcademic institutions, working closely with university leadershipVarious organizations, handling administrative tasks across departments
Employer & Industry UsageUniversities, colleges, academic officesEducational institutions, corporate offices, nonprofits
Common Search & Comparison IntentUnderstanding roles in higher education administrationManaging administrative tasks in similar settings

The Assistant To The Dean primarily supports university leadership with specialized tasks, while the Administrative Coordinator handles broader administrative functions across departments. Both roles require organizational skills, but the Assistant To The Dean often involves more direct interaction with academic leadership and strategic initiatives.

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Assistant To The Dean jobs near you
Infographic showing various Assistant To The Dean job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $84,179 per year, or $40.5 per hour.

Executive Assistant (SOM - Office of the Dean and CEO) - #Staff

Johns Hopkins University

Baltimore, MD • On-site

Other

This job post has expired today. Applications are no longer accepted.

Johns Hopkins University rating

8.0

Company rating: 8.0 out of 10

Based on 71 frontline employees who took The Breakroom Quiz

190th of 628 rated colleges and universities

Job description

The Johns Hopkins School of Medicine is seeking an Executive Assistant to provide high level administrative and operational support to the Office of the Dean/CEO. Reporting to the Dean/CEO’s Executive Specialist, the Executive Assistant plays a pivotal role in coordinating the Dean/CEO’s key activities, supporting executive level processes and meetings, and ensuring smooth operations across the Office of the Dean and CEO. The role requires exceptional judgment, efficiency, and attention to detail in a fast paced, high visibility environment.

The Executive Assistant will assist in all administrative matters and provide administrative support for day-to-day operations for an executive leader(s). The Executive Assistant supports the executive(s) on a variety and range of administrative and office functions, e.g. oral and written communications, calendars, meetings, travel arrangements, and special projects as needed.

Specific Duties & Responsibilities

  • Coordinate calendars and arrange meetings and events.

  • Prepare meeting summaries and confidential reports for executive management regarding sensitive and complex issues. Record and draft minutes. Monitor and follow-up on action items.

  • Organize committees and meetings on behalf of the executive(s).

  • Assume full responsibility and accountability for carrying out and completing special projects and assignments.

  • Work closely with and interact regularly with high-level staff, officers, and special guests.

  • Represent the executive(s) in appropriate circumstances within the scope of the position’s responsibility.

  • Schedule and prepare travel-related and other reimbursements as needed.

  • Assist with files, letters, and preparation of departmental reports.

  • Other duties as assigned.

In addition to the duties described above

  • Provide direct calendaring and administrative support for the Dean/CEO, including managing complex scheduling requests and coordinating priorities.

  • Draft, prepare, and manage standard leadership correspondence, including endowed professorship letters, letters of support, and other executive level communications.

  • Coordinate and support leadership meetings hosted by the Dean/CEO, with specific focus on managing agendas, briefing materials, and logistics.

  • Manage key office operations, including facilities/maintenance issues, equipment needs, conference room scheduling, supporting events coordination, and other logistical planning in the Office of the Dean/CEO.

Minimum Qualifications

  • Bachelor’s degree.

  • Five years of progressively responsible experience providing administrative support with experience working on a wide variety of special projects and special assignments.

  • Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

  • Experience supporting senior leadership in a higher education, healthcare, or similarly complex environment.

  • Familiarity with Johns Hopkins systems and processes.

Technical Qualifications & Specialized Certifications

  • Highly proficient with Microsoft Office programs including Outlook, Word, Excel, and PowerPoint.

Technical Skills & Expected Level of Proficiency

  • Calendar Management - Advanced

  • Confidentiality and Discretion - Advanced

  • Interpersonal Skills - Advanced

  • Meeting Coordination - Advanced

  • Office Procedures - Advanced

  • Oral and Written Communications - Advanced

  • Organizational Skills - Advanced

  • Project Management - Intermediate

  • Travel Coordination - Advanced

The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.

Classified Title: Executive Assistant

Role/Level/Range: ATO 40/E/03/OG

Starting Salary Range: $24.25 - $42.50 HRLY ($69,472 targeted; Commensurate w/exp.)

Employee group: Full Time

Schedule: Mon-Fri, 8.30am-5.00pm

FLSA Status: Non-Exempt

Location: School of Medicine Campus

Department name: SOM Admin Exec Off Gen Administration

Personnel area: School of Medicine

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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About Johns Hopkins University

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Gilman believed that teaching and research go hand in hand—that success in one depends on success in the other—and that a modern university must do both well. He also believed that sharing our knowledge and discoveries would help make the world a better place. In 145 years, we haven’t strayed from that vision. This is still a destination for excellent, ambitious scholars and a world leader in teaching and research. Distinguished professors mentor students in the arts and music, humanities, social and natural sciences, engineering, international studies, education, business, and the health professions. Those same faculty members, along with their colleagues at the university’s Applied Physics Laboratory, have made us the nation’s leader in federal research and development funding every year since 1979. That’s a fitting distinction for America’s first research university, a place that has revolutionized higher education in the U.S. and continues to bring knowledge and discoveries to the world.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Baltimore, MD, US

Year founded

1876

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