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Assistant To The Dean Jobs (NOW HIRING)

Tuskegee University

Position Information Position Title Executive Assistant to the Dean Status Full Time Job Summary The Executive Assistant to the Dean in the College of Veterinary Medicine provides leadership in ...

NCSU

Assistant Dean of Philanthropy, CALS

Raleigh, NC

The mission of the CALS College Advancement office is to enhance, promote and support the academic ... The Assistant Dean will play a vital role in leading our college's advancement efforts, reporting ...

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Assistant To The Dean information

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How much do assistant to the dean jobs pay per year?

As of Jul 2, 2026, the average yearly pay for assistant to the dean in the United States is $84,179.00, according to ZipRecruiter salary data. Most workers in this role earn between $50,500.00 and $103,500.00 per year, depending on experience, location, and employer.

How does an Assistant to the Dean typically collaborate with faculty and administrative staff?

An Assistant to the Dean often serves as a central communication link between the Dean's office, faculty, and other administrative departments. This role involves coordinating meetings, disseminating important information, and facilitating the implementation of academic policies and procedures. Regular collaboration includes supporting faculty with scheduling, managing documentation, and assisting with special projects or events. Strong organizational and interpersonal skills are essential, as this position frequently requires balancing multiple priorities and maintaining effective relationships across the institution.

What are the key skills and qualifications needed to thrive as an Assistant to the Dean, and why are they important?

To thrive as an Assistant to the Dean, you need excellent organizational abilities, attention to detail, and experience with office administration, often supported by a bachelor's degree. Familiarity with office software (like Microsoft Office Suite), scheduling systems, and sometimes learning management systems is essential. Strong interpersonal skills, discretion, and the ability to communicate effectively with diverse stakeholders set outstanding candidates apart. These skills ensure smooth administrative operations, support the Dean's priorities, and foster effective relationships within the academic institution.

What does an Assistant to the Dean do?

An Assistant to the Dean provides administrative and organizational support to the Dean of a college or university. Their responsibilities often include managing the Dean’s schedule, coordinating meetings and events, handling correspondence, preparing reports, assisting with budget management, and acting as a liaison between the Dean and other departments or stakeholders. They play a key role in ensuring that the Dean’s office runs smoothly and efficiently, often representing the Dean in communications or at meetings. Strong organizational, communication, and problem-solving skills are essential for success in this role.

What is the difference between Assistant To The Dean vs Administrative Coordinator?

AspectAssistant To The DeanAdministrative Coordinator
Required CredentialsTypically a bachelor's degree; experience in higher education or administrationHigh school diploma or associate's degree; administrative experience
Work EnvironmentAcademic institutions, working closely with university leadershipVarious organizations, handling administrative tasks across departments
Employer & Industry UsageUniversities, colleges, academic officesEducational institutions, corporate offices, nonprofits
Common Search & Comparison IntentUnderstanding roles in higher education administrationManaging administrative tasks in similar settings

The Assistant To The Dean primarily supports university leadership with specialized tasks, while the Administrative Coordinator handles broader administrative functions across departments. Both roles require organizational skills, but the Assistant To The Dean often involves more direct interaction with academic leadership and strategic initiatives.

What Is an Assistant to the Dean?

An assistant to the dean is a senior administrative assistant at a high school, college, or university. In the role, your responsibilities revolve around providing the dean and his office with clerical and project support. Your duties may include performing research and preparing briefs for the dean. You manage the dean’s calendar, schedule meetings, coordinate travel arrangements, ensure the dean prepares for events, and provide technical assistance when necessary. You may be required to maintain confidential records as well.

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What cities are hiring for Assistant To The Dean jobs? Cities with the most Assistant To The Dean job openings:
What states have the most Assistant To The Dean jobs? States with the most job openings for Assistant To The Dean jobs include:
Assistant To The Dean jobs near you
Infographic showing various Assistant To The Dean job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, 77% Full Time, and 22% Part Time. Highlights an 92% Physical, 1% Hybrid, and 7% Remote job distribution, with an average salary of $84,179 per year, or $40.5 per hour.
Executive Assistant to the Dean

Executive Assistant to the Dean

Tuskegee University

On-site

Full-time

Posted 24 days ago

Job description

Position Details
To create a Posting, first complete the information on this screen, then click the Next button or select the page in the left hand navigation menu. Proceed through all sections completing all necessary information. To submit the Posting to Human Resources, you must go to the Posting Summary Page by clicking on the Next button until you reach the Posting Summary Page or select Posting Summary Page from the left navigation menu. Once a summary page appears, hover your mouse over the orange Action button for a list of possible approval step options.
Position Information
Position Title
Executive Assistant to the Dean
Status
Full Time
Job Summary
The Executive Assistant to the Dean in the College of Veterinary Medicine provides leadership in directing the daily administrative operations of the Dean's office and provides advanced level support to the Dean. The Executive Assistant also provides a positive collaborative presence internal and external to the Office of the Dean; and functions as a gatekeeper to assure prioritization of the Dean's time and effectively responds to wide variety of inquiries from faculty, staff, students, alumni, and other stakeholders.
Essential Job Duties
  • Provide leadership and work with other staffing organizing, implementing, and maintaining comprehensive operational policies and procedures in the Office of the Dean.
  • Serve as liaison on behalf of the Office of the Dean with other CVM offices, University offices, and outside agencies for the professional flow and dissemination of information.
  • Handle all matters related to the dean and the Office of the Dean with confidentiality and sensitivity of internal and external communications and operations.
  • Work with the Office Manager to coordinate and maintain effective office procedures and efficient workflow; and assist in the organization and implementation of a variety of professional and administrative activities related to the efficient operation of the Office of the Dean.
  • Coordinate and manage all administrative activities and technical assistance related to the dean including preparation of written communication and verbal communications.
  • Organize and coordinate conferences and meetings on behalf of the dean.
  • Develop business itineraries and coordinate travel requirements for the dean.
  • Coordinate operations/activities involving human resources, academic and staff personnel.
  • Conduct research and prepare briefing materials in preparation for meetings, work projects, reports, and completion of a variety of forms.
  • Maintain and record minutes or notes of all meetings with the dean or representative of the dean relative to the Office of the Dean.
  • Compose and edit correspondence and reports, using good judgment and originality as appropriate.
  • Responsible for assisting the dean with setting priorities and manage the dean's schedule to keep on task with assignments, appointments, and meetings (internal and external).
  • Manage the dean's daily calendar, and schedule appointments for efficiency and operational effectiveness.
  • Receive and assist visitors and refer to appropriate persons as appropriate (customer service).
  • Assist the dean with special projects as needed.
  • Take administrative action authorized during the Dean's absence and use initiative and good judgment to see that matters requiring higher-level attention are referred to faculty, staff, students and external stakeholders with delegated authority; and keep the dean informed of all actions and recommendations on behalf of the dean.
  • Perform other duties as assigned

Qualifications (Education, Experience and Specialized Training)
  • Bachelor's degree from an accredited four-year college or university in an education-related discipline is preferred or an Associate degree with Administrative professional certification or license such as: Administrative Professional (CAP), Licensed Legal Secretary (LLS), and Certified Professional Secretary (CPS).
  • Five (5) years of experience as an administrative support professional, including performance of supervisory and administrative duties and administrative experience in an institution of higher learning, to include working knowledge of university policies and procedures.
  • Member of an administrative professional organization is desirable

Physical Demands
  • Ability to operate standard office equipment
  • Ability to walk short distances
  • Ability to lift and carry parcels, packages and other items
  • Ability to view a computer terminal

Skills and Attributes
Knowledge:
  • Knowledge of the use of one or more computer software programs such as Microsoft Word, and other computer databases
  • Understands program goals and ability to prioritize according to urgency

Skills:
  • Demonstrated excellent organizational skills
  • Demonstrated effective management skills -leadership, planning, organization, evaluation and effective communication
  • Demonstrated proficiency in written and verbal communication skills including the ability to compose and edit letters and reports
  • Excellent interpersonal communication skills as related to interaction with customers in person, by telephone, and electronically
  • Demonstrated skills in the operation of standard office machines including desktop computers, typewriters, copiers, fax machines, and other office machinery

Ability:
  • Ability to manage multiple tasks with complete deadlines
  • Demonstrated ability to communicate with and work well with all levels within an organization
  • Ability to work effectively with persons from diverse ethnic, racial and socio-economic backgrounds

Posting Detail Information
Posting Number
S785
Will this position required travel?
No
Will this position required night, weekend, and after hour work?
No
Will this positon be supported using grants or contract funding?
No
Number of Vacancies
1
Desired Start Date
Position End Date (if temporary)
Open Date
01/15/2025
Close Date
07/31/2026
Open Until Filled
No
Special Instructions Summary
Each applicant, including all current employees, must complete and submit the following documents:
  • Tuskegee University employment application
  • Cover Letter
  • Resume/CV
  • Recommendation letters
  • Copies of unofficial transcripts.
  • Please note that official transcripts(s) will be required upon hire

Quick Link for Internal Postings
https://tuskegee.peopleadmin.com/postings/2652

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