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Assistant To The Dean Jobs (NOW HIRING)

Tuskegee University

Position Information Position Title Executive Assistant to the Dean Status Full Time Job Summary The Executive Assistant to the Dean in the College of Veterinary Medicine provides leadership in ...

NCSU

Assistant Dean of Philanthropy, CALS

Raleigh, NC · On-site

The mission of the CALS College Advancement office is to enhance, promote and support the academic ... The Assistant Dean will play a vital role in leading our college's advancement efforts, reporting ...

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Assistant To The Dean information

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$28K

$84.2K

$174K

How much do assistant to the dean jobs pay per year?

As of Jul 23, 2026, the average yearly pay for assistant to the dean in the United States is $84,179.00, according to ZipRecruiter salary data. Most workers in this role earn between $50,500.00 and $103,500.00 per year, depending on experience, location, and employer.

How does an Assistant to the Dean typically collaborate with faculty and administrative staff?

An Assistant to the Dean often serves as a central communication link between the Dean's office, faculty, and other administrative departments. This role involves coordinating meetings, disseminating important information, and facilitating the implementation of academic policies and procedures. Regular collaboration includes supporting faculty with scheduling, managing documentation, and assisting with special projects or events. Strong organizational and interpersonal skills are essential, as this position frequently requires balancing multiple priorities and maintaining effective relationships across the institution.

What are the key skills and qualifications needed to thrive as an Assistant to the Dean, and why are they important?

To thrive as an Assistant to the Dean, you need excellent organizational abilities, attention to detail, and experience with office administration, often supported by a bachelor's degree. Familiarity with office software (like Microsoft Office Suite), scheduling systems, and sometimes learning management systems is essential. Strong interpersonal skills, discretion, and the ability to communicate effectively with diverse stakeholders set outstanding candidates apart. These skills ensure smooth administrative operations, support the Dean's priorities, and foster effective relationships within the academic institution.

What does an Assistant to the Dean do?

An Assistant to the Dean provides administrative and organizational support to the Dean of a college or university. Their responsibilities often include managing the Dean’s schedule, coordinating meetings and events, handling correspondence, preparing reports, assisting with budget management, and acting as a liaison between the Dean and other departments or stakeholders. They play a key role in ensuring that the Dean’s office runs smoothly and efficiently, often representing the Dean in communications or at meetings. Strong organizational, communication, and problem-solving skills are essential for success in this role.

What is the difference between Assistant To The Dean vs Administrative Coordinator?

AspectAssistant To The DeanAdministrative Coordinator
Required CredentialsTypically a bachelor's degree; experience in higher education or administrationHigh school diploma or associate's degree; administrative experience
Work EnvironmentAcademic institutions, working closely with university leadershipVarious organizations, handling administrative tasks across departments
Employer & Industry UsageUniversities, colleges, academic officesEducational institutions, corporate offices, nonprofits
Common Search & Comparison IntentUnderstanding roles in higher education administrationManaging administrative tasks in similar settings

The Assistant To The Dean primarily supports university leadership with specialized tasks, while the Administrative Coordinator handles broader administrative functions across departments. Both roles require organizational skills, but the Assistant To The Dean often involves more direct interaction with academic leadership and strategic initiatives.

What Is an Assistant to the Dean?

An assistant to the dean is a senior administrative assistant at a high school, college, or university. In the role, your responsibilities revolve around providing the dean and his office with clerical and project support. Your duties may include performing research and preparing briefs for the dean. You manage the dean’s calendar, schedule meetings, coordinate travel arrangements, ensure the dean prepares for events, and provide technical assistance when necessary. You may be required to maintain confidential records as well.

More about Assistant To The Dean jobs
What cities are hiring for Assistant To The Dean jobs? Cities with the most Assistant To The Dean job openings:
What states have the most Assistant To The Dean jobs? States with the most job openings for Assistant To The Dean jobs include:
Assistant To The Dean jobs near you
Infographic showing various Assistant To The Dean job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $84,179 per year, or $40.5 per hour.
Administrative Assistant to the Dean

Administrative Assistant to the Dean

Kansas City Kansas Community College

Kansas City, KS • On-site

$40K - $55K/yr

Other

Posted 9 days ago

Job description

Administrative Assistant to the Dean (CTE)

JOB CLASSIFICATION
Pay grade level: Grade 11
Compensation: $40,135-$55,185. Commensurate with education and experience.
Employee category: Staff
Department: Career and Technical Education
Reports to: Dean of Career and Technical Education
FLSA status: Non-Exempt
Job Code: AA003FTNAAD
Location: Primarily TEC, but any other college location as assigned by the appropriate administrator

SUMMARY
The Administrative Assistant to the Dean of Career and Technical Education supports the dean by assisting with office operations, stakeholder engagement, and division initiatives. This role also assists faculty, staff, students, and community members, ensuring smooth interactions and effective support for all aspects of career and technical education.


POSITION DESCRIPTION

 

Administrative & Office Coordination

  • Coordinate daily operations of the division office, serving as a central point of contact for faculty, staff, students, and the college community.
  • Handle confidential and sensitive information with discretion and professionalism.
  • Prepare meeting agendas, take minutes, and maintain records of discussions and follow-up actions.
  • Assist with onboarding and orientation of new employees within the division.
  • Provide general administrative support to the Dean and assist with special projects as assigned.

Academic Scheduling & Faculty Support

  • Coordinate and manage semester class schedules, including collecting, verifying, and entering course information in collaboration with faculty, coordinators, and the Dean.
  • Maintain and update course and section information in Ellucian Colleague to ensure accuracy in course fees, billing, instructional methods, and instructor assignments.
  • Compile faculty workload and overload reports each semester for Dean review and submission to payroll.
  • Collect and maintain faculty-related information for reporting purposes, including office hours, syllabi, and contact information.

Records, Data & Compliance

  • Organize and maintain division records, files, and databases in both electronic and paper formats.
  • Support data collection and reporting efforts, including labor market trends, institutional data, and workforce-related metrics.
  • Maintain records related to grant compliance, student enrollment, and workforce initiatives.
  • Assist with maintaining accurate and up-to-date program information across the college catalog, degree audit systems, and website.

Financial & Operational Support

  • Assist the Dean with financial processes, including purchase orders, budget tracking, invoice reconciliation, and related documentation.
  • Coordinate logistical needs for division operations, including space requests and key access requests.
Programs, Outreach & Engagement
  • Support stakeholder engagement by coordinating meetings and communications with local employers, community partners, and industry representatives.
  • Assist with the development and support of academic and workforce programs within the division.
  • Contribute to division communications, including social media and marketing initiatives.
  • Develop a working knowledge of division programs, courses, and services to respond to inquiries and provide accurate information.

General Responsibilities

  • Perform other duties and responsibilities as assigned by the Dean.

KNOWLEDGE, SKILLS, AND ABILITIES

  • Possess strong written and oral communication skills.
  • Must demonstrate a commitment to and ability to work with a diverse population of stakeholders.
  • Ability to develop and maintain excellent working relationships and establish credibility with all levels of employees in the organization.
  • Detail-oriented.
  • Working knowledge of Microsoft 365 applications, especially Word, Excel, and Outlook.
  • Ability to manage several projects with multiple deadlines simultaneously.

MINIMUM QUALIFICATIONS

  • High School Diploma or equivalent.
  • Minimum of three (3) years’ experience in the coordination of all aspects of office management.

PREFERRED QUALIFICATIONS

  • Associate degree or higher
  • College coursework in administrative procedures.
  • Previous experience working as an administrative professional in a community college.
  • Use of institution-specific software applications (ex, Ellucian, Perceptive Content, etc.)
  • Experience in providing high-level administrative support, including calendar management, meeting/ travel arrangements, planning and scheduling techniques, etc., in higher education.

WORKING CONDITIONS
In performing the duties of this job, the employee is regularly required to stand, talk, hear, walk, and sit. Occasionally, the employee may need to push or lift items. Reasonable accommodation can be provided to assist individuals with disabilities in performing the essential functions of the role.


WORK SCHEDULE
40 hours per week during regular hours, Monday – Friday, 8:00 am – 4:30 pm. Must be able to work a variable schedule/hour to meet operational needs. May require evening and weekend hours.


TO APPLY

Visit www.kckcc.edu and click on CAREERS for a list of available positions.

  • Read the job announcement carefully noting the initial screening date, minimum qualifications, and required information. Note that information contained in your application materials will be used to determine if you meet the minimum qualifications for the position. Make sure you complete/submit all the documents listed as required.
  • If the position lists a required transcript (during the application process) unofficial transcripts may be submitted. However, please note that upon selection for hire, you will be required to submit official transcripts.
  • Ensure that your transcripts show that a degree was awarded or conferred if you are stating that it is your highest level of education completed. If you certify your level of education and it cannot be verified from your transcript(s), your application may not be referred to the selection committee.
  • Foreign degrees are acceptable provided they have been translated and/or shown to have equivalency to a United States: Associate, Bachelor, Master, or Doctorate level degree.
  • Documentation verifying completion of a degree, course work within a discipline, or other educational criteria should be electronically attached (uploaded) to your application.
  • Three (3) professional references with phone number and email addresses are required.
  • A college selection committee is responsible for application review and interviews. The final candidate(s) selected to be hired will be made by the hiring manager.
  • Successful completion of a background check on all persons recommended for employment is required Individual hiring departments may elect to administer pre-employment tests, which are relevant to essential job functions as part of the applicant selection/hiring process.

***This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. This job description may be revised upon development of other duties and changes in responsibilities.

KCKCC is an Equal Opportunity Employer

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