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Assistant To Office Administrator Jobs (NOW HIRING)

University of Utah

Office Administrators

Campus, IL · On-site

$17.50 - $24.25/hr

This role contributes to the day-to-day operations of these units by providing a combination of ... Responsibilities Administrative Professional/Office Administrator III Key Responsibilities ...

yes

Office Administrator

Aledo, TX · On-site

$17.75 - $24.25/hr

Office Administrator Reports To: Community Manager About YES: Founded in 2008, YES Communities has ... You will also assist your Community Manager with the timely completion of projects and help ...

AG&E Structural Engenuity

Office Administrator

Houston, TX · On-site

$17.25 - $23.50/hr

Office Administrator Location : Houston, TX Build Your Future with AG amp;E AG amp;E Associates is ... Order, manage, and distribute business cards to employees * Assist office divisions in arranging ...

AGE-SE

Office Administrator

Houston, TX · On-site

$17.25 - $23.75/hr

Office Administrator Location : Houston, TX Build Your Future with AG&E AG&E Associates is ... Order, manage, and distribute business cards to employees * Assist office divisions in arranging ...

University of Utah

Office Administrators

Campus, IL · On-site

$17.50 - $24.25/hr

This role contributes to the day-to-day operations of these units by providing a combination of ... Responsibilities Administrative Professional/Office Administrator III Key Responsibilities ...

yes

Office Administrator

Houston, TX · On-site

$15.25 - $21/hr

Office Administrator Reports To: Community Manager About YES: Founded in 2008, YES Communities has ... You will also assist your Community Manager with the timely completion of projects and help ...

W.E. O'Neil Construction

Office Administrator

Denver, CO · On-site

$55K - $62K/yr

Office Administrator Department: Administrative Employment Type: Full Time Location: Denver, CO ... Coordinate with the Operations Assistant to support local company vehicle processes, including ...

Clayton Services

Office Administrator

Houston, TX · On-site

$30 - $35/hr

The Office Administrator will support day-to-day office operations, assist with accounts payable and accounts receivable functions, maintain financial information in QuickBooks, communicate with ...

YES Communities

Office Administrator

Belleville, MI · On-site

$17 - $18/hr

Want to see a glimpse into the role? Click the following link: Office Administrator Reports To ... You will also assist your Community Manager with the timely completion of projects and help ...

Clayton Services

Be Seen First

Office Administrator

Houston, TX · On-site

$30 - $35/hr

The Office Administrator will support day-to-day office operations, assist with accounts payable and accounts receivable functions, maintain financial information in QuickBooks, communicate with ...

Yes! Communities

Office Administrator

Mishawaka, IN · On-site

$16.50 - $22.75/hr

Want to see a glimpse into the role? Click the following link: Office Administrator Reports To ... You will also assist your Community Manager with the timely completion of projects and help ...

YES Communities

Office Administrator

Indianapolis, IN · On-site

$18 - $20/hr

Want to see a glimpse into the role? Click the following link: Office Administrator Reports To ... You will also assist your Community Manager with the timely completion of projects and help ...

YES Communities

Office Administrator

Marion, IA · On-site

$18 - $24.75/hr

Want to see a glimpse into the role? Click the following link: Office Administrator Reports To ... You will also assist your Community Manager with the timely completion of projects and help ...

Adecco

Office Administrator

Irving, TX

$28.85/hr

Office Administrator (Temporary Assignment) Location: Irving, TX 75062 Duration: 5-Month Temporary ... assist with administrative compliance requirements. * Provide administrative support to office ...

Yes! Communities

Office Administrator

Houston, TX · On-site

$17.25 - $23.75/hr

Want to see a glimpse into the role? Click the following link: Office Administrator Reports To ... You will also assist your Community Manager with the timely completion of projects and help ...

FleetLogix, Inc.

Office Administrator

Morrisville, NC

$22/hr

Collaborate with other departments to ensure smooth communication and workflow. Qualifications * Proven experience as an Office Administrator, Office Assistant, or relevant role. * Proficient in MS ...

Bath Planet

Office Administrator

Glendale, CA · On-site

$20 - $28/hr

... to help keep our daily operations running smoothly. About the Role The Office Administrator position combines the responsibilities of an Administrative Assistant and an Office Manager. This ...

Bath Planet

Office Administrator

Santa Monica, CA · On-site

$20 - $28/hr

... to help keep our daily operations running smoothly. About the Role The Office Administrator position combines the responsibilities of an Administrative Assistant and an Office Manager. This ...

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Showing results 21-40

All JobsTo Office Administrator JobsAssistant To Office Administrator Jobs

Assistant To Office Administrator information

See salary details

$26K

$68.2K

$136.5K

How much do assistant to office administrator jobs pay per year?

As of Sep 10, 2026, the average yearly pay for assistant to office administrator in the United States is $68,215.00, according to ZipRecruiter salary data. Most workers in this role earn between $45,000.00 and $80,500.00 per year, depending on experience, location, and employer.

What does an assistant to office administrator do?

An Assistant to Office Administrator provides support to the office administrator by handling various clerical and organizational tasks. This role often includes scheduling meetings, managing correspondence, maintaining office supplies, and assisting with basic bookkeeping or data entry. The assistant helps ensure the office runs smoothly and efficiently, allowing the administrator to focus on higher-level responsibilities. Strong organizational, communication, and multitasking skills are essential for this position.

What are the key skills and qualifications needed to thrive as an assistant to office administrator?

To thrive as an Assistant to Office Administrator, you need strong organizational abilities, attention to detail, and proficiency in office procedures, typically supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite and experience with scheduling or document management systems are essential. Excellent communication, time management, and problem-solving skills help you stand out in this role. These competencies ensure the smooth operation of office functions and effective support for the entire administrative team.

How does an assistant to office administrator typically support cross-departmental collaboration within an organization?

An Assistant to the Office Administrator often acts as a key liaison between departments by coordinating meetings, facilitating communication, and ensuring that information flows smoothly across teams. This role may involve managing shared calendars, preparing documents for interdepartmental projects, and following up on action items to keep everyone aligned. Being proactive and detail-oriented helps the assistant anticipate needs and resolve small issues before they escalate, making them an essential part of a collaborative and efficient office environment.

What is the difference between Assistant To Office Administrator vs Office Assistant?

AspectAssistant To Office AdministratorOffice Assistant
Primary RoleSupports Office Administrator with administrative tasks and coordinationPerforms general clerical and administrative duties
Required SkillsOrganizational skills, communication, basic office softwareData entry, filing, customer service
Work EnvironmentOffice setting, often in mid-sized to large organizationsOffice, retail, or reception areas
Common CertificationsHigh school diploma, some roles may prefer administrative certificationsHigh school diploma, basic computer skills

While both roles support office operations, the Assistant To Office Administrator typically handles more complex coordination and administrative support tasks, often working closely with management. The Office Assistant focuses on routine clerical duties and customer interactions. The former usually requires stronger organizational skills, whereas the latter emphasizes basic office functions.

What cities are hiring for Assistant To Office Administrator jobs?

Cities with the most Assistant To Office Administrator job openings:

What states have the most Assistant To Office Administrator jobs?

States with the most job openings for Assistant To Office Administrator jobs include:

What are popular job titles related to Assistant To Office Administrator jobs?

For Assistant To Office Administrator jobs, the most frequently searched job titles are:

Assistant To Office Administrator jobs near you

Office Administrators

Campus, IL • On-site

University of Utah
Colleges, Universities, and Professional Schools • 10K+ employees
Learn more about University of Utahexternal

$17.50 - $24.25/hr

Full-time

Retirement

This job post has expired today. Applications are no longer accepted.

University Of Utah rating

6.9

Company rating: 6.9 out of 10

Based on 161 frontline employees who took The Breakroom Quiz

Job description

Details
Open Date 08/05/2026 Requisition Number PRN45833B Job Title Office Administrators Working Title Office Administrators Career Progression Track P00 Track Level P3 - Career FLSA Code Administrative Patient Sensitive Job Code? No Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary
Monday - Friday regular business hours. Occasional evening work for lectures or events.
VP Area Academic Affairs Department 00089 - English Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range 48,000 - 52,000 Close Date 09/04/2026 Priority Review Date (Note - Posting may close at any time) 08/18/2026 Job Summary
The College of Humanities seeks an Administrative Professional to support the departments of English and Writing & Rhetoric Studies. This role contributes to the day-to-day operations of these units by providing a combination of administrative coordination, transactional support, and problem-solving.
Working closely with department leadership and administrative partners, this position helps ensure efficient, accurate, and responsive support across a range of academic and operational activities.

Office Administrators
Oversee general office operations. Coordinate all aspects of the daily office environment including, but not limited to, office maintenance, ordering office supplies, and other duties to ensure the office operates smoothly and efficiently. Coordinate office equipment maintenance and initiate facility repair requests with building management and/or outside vendors. Work closely with executives and management on coordination of local culture and engagement initiatives including planning and logistics. Act as the face of the office and develop and maintain relationships with building management services, vendors, caterers, and various internal departments. Coordinate and schedule internal/external meetings, and conference/video calls on behalf of leaders. May be responsible for managing office budget and contract/price negotiations with vendors. May perform other duties including accounting support, reception, payroll, facilities, maintenance, supply management, and various back office functions.
Learn more about the great benefits of working for University of Utah: benefits.utah.edu
The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.
Responsibilities

Administrative Professional/Office Administrator III
Key Responsibilities

Financial & Administrative Processing
  • Process reimbursements, honoraria, and travel for faculty, students, and guests
  • Support purchasing and reconciliation activities, including use of university systems (e.g., UShop, PCard)
  • Maintain organized records and assist with basic budget tracking

Payroll & Hiring Support
  • Prepare graduate student teaching offer letters
  • Process personnel transactions (ePAFs) and support semester hiring processes
  • Coordinate with HR and payroll offices to ensure timely processing

Faculty & Academic Support
  • Coordinate administrative aspects of faculty hiring
  • Support review processes (e.g., retention, promotion, tenure) by managing materials and communications
  • Serve as a point of contact between faculty and administrative offices on matters such as leave, retirement, and related processes

Office & Operations Coordination
  • Coordinate facility and maintenance requests and serve as liaison with campus service units
  • Assist with office space assignments, access, and general office logistics
  • Support front office operations and maintain shared resources and equipment

Student & Program Support (as needed)
  • Assist with scholarship coordination and related administrative processes

Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Office Administrator, I: Requires a bachelor's (or equivalency) + 2 years of directly related work experience or a master's (or equivalency) degree.

Office Administrator, II: Requires a bachelor's (or equivalency) + 4 years or a master's (or equivalency) + 2 years of directly related work experience.

Office Administrator, III: Requires a bachelor's (or equivalency) + 6 years or a master's (or equivalency) + 4 years of directly related work experience.
Preferences
Experience providing broad administrative support across multiple units.
Experience documenting processes or supporting process improvement efforts.
Strong organization, attention to detail, and ability to manage multiple priorities.
Demonstrated ability to build trust and maintain positive working relationships.
Type Benefited Staff Special Instructions Summary Additional Information
The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the: University of Utah NonDiscrimination page.
Online reports may be submitted at https://oeo.utah.edu

https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.

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About University of Utah

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The University of Utah is the state’s flagship institution of higher education, with 18 schools and colleges, more than 100 undergraduate majors and graduate programs, and an enrollment of more than 38,000 students. It is a member of the Association of American Universities—an invitation-only, prestigious group of 71 leading research institutions. The U is advancing a new national model for higher education that delivers societal impact through education, research, health care, and community service, while making social, economic, and cultural contributions that improve lives across Utah and around the world.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Salt Lake City, UT, US

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