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Assistant To Managing Partner Jobs in Toronto, ON

Longevity Achieved

Executive Assistant

Mississauga, ON · Remote

CA$49K - CA$54K/yr

As the Executive Assistant, you will serve as the right hand to the Managing Partner, orchestrating a full spectrum of initiatives that go beyond calendar management. Through precise time & decision ...

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Assistant To Managing Partner information

What does an assistant to managing partner do?

An Assistant to Managing Partner provides high-level administrative and organizational support to the managing partner of a firm or organization. This role typically involves managing schedules, coordinating meetings, handling correspondence, preparing reports, and assisting with special projects. Assistants often serve as a liaison between the managing partner and other staff, clients, or stakeholders, ensuring effective communication and smooth daily operations. Strong organizational, communication, and problem-solving skills are essential for success in this position.

What are the typical daily responsibilities of an assistant to managing partner?

As an Assistant to a Managing Partner, your daily tasks often include managing complex calendars, scheduling meetings with internal teams and clients, preparing reports or presentations, and handling confidential correspondence. You may also coordinate travel arrangements and organize key company events or board meetings. The role requires frequent collaboration with other administrative staff, department heads, and sometimes external stakeholders, making strong organizational and communication skills essential. Being proactive and detail-oriented is crucial, as you'll often need to anticipate the Managing Partner's needs and ensure their day runs smoothly.

What are the key skills and qualifications needed to thrive as an assistant to managing partner, and why are they important?

To thrive as an Assistant to Managing Partner, you need excellent organizational skills, attention to detail, and a background in business administration or a related field. Familiarity with office management software, calendar scheduling tools, and sometimes CRM systems is typically required. Strong interpersonal skills, discretion, and proactive communication help you anticipate needs and handle sensitive information effectively. These skills are crucial for ensuring smooth executive operations, supporting high-level decision-making, and maintaining confidentiality in a fast-paced environment.

What are popular job titles related to Assistant To Managing Partner jobs in Toronto, ON?

For Assistant To Managing Partner jobs in Toronto, ON, the most frequently searched job titles are:

What job categories do people searching Assistant To Managing Partner jobs in Toronto, ON look for?

The top searched job categories for Assistant To Managing Partner jobs in Toronto, ON are:

Assistant To Managing Partner jobs near you
Infographic showing various Assistant To Managing Partner job openings in Toronto, ON as of August 2026, with employment types broken down into 77% Full Time, 17% Part Time, and 6% Contract. Highlights an 88% Physical, 4% Hybrid, and 8% Remote job distribution.

Executive Assistant

Longevity Achieved

Mississauga, ON • Remote

CA$49K - CA$54K/yr

Full-time

Re-posted 13 days ago

Job description

About Longevity Achieved

Longevity Achieved is a forward-thinking wealth management firm committed to helping clients achieve their long-term financial goals through strategic planning and a holistic approach. Having evolved from its brokerage origins, the firm is now on a path of accelerated growth, continuously expanding both its service offerings and client base.

We foster a culture of collaboration, innovation, and results-driven performance. As we scale, we are looking for an Executive Assistant who can bring structure, efficiency, and strategic thinking to support the Managing Partner in delivering world-class service to our clients.

Longevity values:   

  • DYNAMISM: Fuelling action, speed, and continual excellence.

  • UNITY: Harmonising wealth and well-being.

  • HONOUR: Upholding trust, duty, and ethical conduct.

  • BOLDNESS: Pioneering courage, innovation, and decisive action.

  • EMPOWERMENT: Enabling choice, strength, and personal growth.

Role Overview

This is not a conventional administrative role. As the Executive Assistant, you will serve as the right hand to the Managing Partner, orchestrating a full spectrum of initiatives that go beyond calendar management. Through precise time & decision management, proactive project oversight, and impeccable communication skills, you will enable high-level decision-making and guard the Managing Partner’s most valuable resources: time, attention, and strategic bandwidth.

Key Responsibilities

1. Time & Decision Management

• Strategic Calendar Oversight: Proactively schedule and optimize the Managing Partner’s calendar, ensuring alignment with top priorities and minimizing disruptions.

• Decision Pre-Filtering: Assess incoming requests and tasks, triaging urgency to streamline the Managing Partner’s focus on critical, high-value activities.

• Efficiency Tracking: Develop and maintain metrics to gauge time allocation and make recommendations for improving executive productivity.

2. Inbox & Communication Management

• Email Correspondence: Organize and prioritize email flow, drafting responses that reflect our professional standards and brand voice.

• Client & Stakeholder Liaison: Serve as the first point of contact for key clients, internal teams, and external partners, ensuring clarity, responsiveness, and polished communication.

• Document Preparation & Editing: Create, refine, and proofread memos, presentations, and reports with meticulous attention to detail.

3. Meeting & Event Coordination

• Agenda Setting & Prep: Plan executive-level meetings, organizing pre-meeting materials to support informed decision-making.

• Follow-Up & Accountability: Own the post-meeting process by delegating tasks, tracking deadlines, and sending timely reminders to maintain progress.

• Event Logistics: Assist with the coordination of both internal and client-facing events, managing everything from venue bookings to final logistics.

4. Operational & Project Support

• Administrative Systems: Oversee records management and reporting processes, ensuring compliance with wealth management regulations.

• Project Ownership: Track and manage critical projects end-to-end, collaborating with cross-functional teams to meet deliverables.

• Process Optimization: Identify operational bottlenecks and introduce tools, templates, or workflows that streamline daily operations.
5. Travel & Logistics Management

• Comprehensive Coordination: Book travel arrangements, create detailed itineraries, and prepare contingency plans for any unanticipated changes.

• Expense & Documentation: Maintain clear travel documentation and expense reports, ensuring prompt reconciliation for budget accuracy.

Qualifications

• Experience: 2+ years in a high-level administrative or Executive Assistant role (finance, consulting, or fast-paced corporate environments preferred).

• Organizational Excellence: Demonstrated ability to manage complex schedules and competing priorities under tight deadlines.

• Technological Proficiency: Advanced skills in Microsoft Office Suite, plus familiarity with scheduling and collaboration platforms (e.g., Outlook, Teams, Google Workspace, or similar).

• Professional Discretion: Track record of handling confidential information with the utmost integrity and adherence to compliance standards.

• Communication & Emotional Intelligence: Strong written and verbal skills, coupled with a high EQ for navigating diverse personalities, managing conflict, and delivering impeccable client service.

• Adaptability & Autonomy: A self-starter who excels in a results-driven environment, comfortable working both independently and as part of a cross-functional team.

What We Offer

• Competitive Salary: A compensation range of $49K–$55K annually, negotiable based on experience and value-added contributions.

• Hybrid Work Model: A balance of in-office presence in Mississauga and remote flexibility.

• Growth & Development: Access to professional development resources, plus opportunities to expand industry knowledge in wealth management and financial services.

• Health Benefits: Comprehensive coverage to support your well-being.

Why Join Longevity Achieved?

• Strategic Impact: Play a pivotal role in a forward-looking wealth management firm that values innovation and client satisfaction.

• Collaborative Culture: Work alongside an engaged leadership team and dynamic colleagues committed to continuous improvement.

• Long-Term Vision: Become part of a growing organization where your input and proactive solutions can shape both the firm’s and your own professional future.
Longevity Achieved supports a workforce of diverse backgrounds and encompasses policies and initiatives designed to help all team members feel welcomed and well-equipped to succeed in their roles. We also appreciate every application we receive, but due to our overwhelming response, will only be able to contact those who are in consideration for the position.