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Assistant To Event Planner Jobs in California (NOW HIRING)

Integrated Resources INC

Event Planner

Foster City, CA · On-site

Must have strong experience in events management/planning and familiarity with service contracts and terms related to vendor contracts * Must have strong project management skills * Must have strong ...

Integrated Resources INC

EVENT PLANNER

Foster City, CA · On-site

May assist in evaluating vendor services and venues according to industry standards and stakeholder ... Experience in event planning including vendor management or prior experience with event logistics ...

Integrated Resources INC

EVENT PLANNER

Foster City, CA · On-site

We've stayed true to our focus of finding qualified and experienced professionals in our specialty ... Basic event planning functions * Budgeting, billing, make sure everyone's being paid * Registration

Pacificlife

Event Planner

Newport Beach, CA · On-site

It's a big ask, but it's one that we have the power to deliver when we work together. We ... We're actively seeking a talented Event Planner to join our Meeting and Events Team in Newport ...

BairesDev

Events Planner - Remote Work

San Jose, CA · On-site

... to event setup and coordination. What we are looking for: * - 2+ years of experience as a marketing event planner/coordinator/assistant. * - Experience with client dinners, VIP events, and networking ...

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Stanford University

Events Planner

Palo Alto, CA · On-site

$85K - $98K/yr

Event Planner 2 Exemption:Exempt WORK SCHEDULE: Work Schedule: Hybrid work arrangement with at least 3 days per week on-site. BUDGETED SALARY: The expected pay range for this position is $85,000 to ...

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Assistant To Event Planner information

What does an assistant to event planner do?

An Assistant to Event Planner supports the event planner in organizing and executing various events such as weddings, corporate meetings, and parties. Their duties typically include handling administrative tasks, coordinating with vendors, managing schedules, assisting with event setup and breakdown, and ensuring everything runs smoothly on the day of the event. They play a crucial role in keeping the planning process organized and efficient, often acting as a liaison between the planner, clients, and event staff. This role requires strong organizational, communication, and multitasking skills.

What are the key skills and qualifications needed to thrive as an assistant to event planner, and why are they important?

To thrive as an Assistant to Event Planner, you need strong organizational abilities, attention to detail, and a background in event planning or hospitality. Familiarity with event management software, budgeting tools, and office productivity suites is often required. Excellent communication, problem-solving, and multitasking skills help you effectively support planners and interact with vendors and clients. These skills are crucial for ensuring seamless event execution and maintaining client satisfaction in a dynamic, deadline-driven environment.

What are some typical challenges an assistant to event planner might face during the event planning process?

As an Assistant to Event Planner, you may encounter challenges such as managing last-minute changes, coordinating with multiple vendors, and ensuring all event details align with client expectations. It’s common to juggle several tasks simultaneously, from tracking RSVP lists to handling logistics on event day. Strong organizational skills and adaptability are crucial, as you’ll often need to resolve unforeseen issues quickly while maintaining clear communication with the lead planner and the rest of the team.

What is the difference between Assistant To Event Planner vs Event Coordinator?

AspectAssistant To Event PlannerEvent Coordinator
ResponsibilitiesSupports planning tasks, manages schedules, handles logisticsOversees event execution, manages vendors, ensures smooth operations
Required SkillsOrganizational skills, communication, multitaskingLeadership, problem-solving, vendor management
Work EnvironmentOffice setting, event planning teamsOn-site during events, coordination with vendors and clients
Typical EmployersEvent planning firms, corporate event departmentsEvent venues, corporate event teams, wedding planners

While both roles support event planning, an Assistant To Event Planner primarily provides administrative and logistical support, whereas an Event Coordinator manages the actual event execution on-site. The roles often overlap but differ in scope and responsibilities.

How to become an assistant to an event planner?

To become an assistant to an event planner, candidates typically need strong organizational and communication skills, experience in event coordination or customer service, and proficiency with planning tools like spreadsheets or event management software. Gaining relevant experience through internships or entry-level roles can improve chances, and a high school diploma or equivalent is usually required; some positions may prefer a college degree in hospitality, marketing, or related fields.

What cities in California are hiring for Assistant To Event Planner jobs?

Cities in California with the most Assistant To Event Planner job openings:

Assistant To Event Planner jobs near you
Infographic showing various Assistant To Event Planner job openings in California as of August 2026, with employment types broken down into 1% As Needed, 70% Full Time, 23% Part Time, 1% Temporary, and 5% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Event Planner

Foster City, CA • On-site

Integrated Resources INC
Recruiting and Staffing Services • 51 - 200 employees
Learn more about Integrated Resources INCexternal

Contractor

Re-posted 11 days ago

Job description

Job Description

Knowledge/Skills

  • Must have strong experience in events management/planning and familiarity with service contracts and terms related to vendor contracts
  • Must have strong project management skills
  • Must have strong customer service skills
  • Must have strong communication skills
  • Must have strong proficiency in Microsoft Office applications.
  • Must have good problem-solving skills
  • Must have a good understanding of products and departmental policies.
  • Must be able to work independently

Specific Education and Experience Requirements

Typically requires an BA degree and minimum 2 years of relevant experience in the pharmaceutical or event planning industry

Additional Information

All your information will be kept confidential according to EEO guidelines.

Integrated Resources logo

About Integrated Resources

Sourced by ZipRecruiter

Integrated Resources Inc (IRI), based in Edison, NJ, US, is an esteemed player in the staffing solutions industry with a credible presence on their official website irionline.com. Notably, IRI provides a range of professional staffing services including contract, contract-to-hire, and direct hire solutions to a wide spectrum of industries such as healthcare, life sciences, manufacturing, financial, insurance, and others. Since its inception, IRI has been committed to delivering top-talent and optimum solutions to meet its clients' diverse needs.

Industry

Recruiting and staffing services

Company size

51 - 200 Employees

Headquarters location

Edison, NJ, US

Year founded

1996

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