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Assistant To Event Planner Jobs in Santa Rosa, CA

Hyatt Hotels Corporation

Event Planning Manager

Napa, CA · On-site

$75K - $85K/yr

Manage Meeting Planner portal defaults for resort and promote usage * Manager work schedule to strategically be on-site during critical event times (greetings, breaks, departures, etc) as needed

Hyatt Hotels Corporation

Event Planning Manager

Napa, CA · On-site

$75K - $85K/yr

Manage Meeting Planner portal defaults for resort and promote usage Manager work schedule to strategically be on-site during critical event times (greetings, breaks, departures, etc) as needed ...

Alila Napa Valley

Event Planning Manager

Napa, CA · On-site

$75K - $85K/yr

Manage Meeting Planner portal defaults for resort and promote usage * Manager work schedule to strategically be on-site during critical event times (greetings, breaks, departures, etc) as needed

Leigh and Co.

Wedding Planner

Santa Rosa, CA · On-site

$400/wk

... to vendors to ensure alignment with the event plan * Coordinate and assist with placement of ... Must have 2 years experience as a wedding planner or event planner * Must have strong communication ...

Leigh and Co.

Wedding Planner

Sonoma, CA · On-site

$400/wk

... to vendors to ensure alignment with the event plan * Coordinate and assist with placement of ... Must have 2 years experience as a wedding planner or event planner * Must have strong communication ...

Leigh and Co.

Wedding Planner

Napa, CA · On-site

$400/wk

... to vendors to ensure alignment with the event plan * Coordinate and assist with placement of ... Must have 2 years experience as a wedding planner or event planner * Must have strong communication ...

Sonomacity

Assistant to the City Manager

Sonoma, CA · On-site

... planning and implementation of special programs and events and complex research of new programs and ... Assistant to the City Manager. A typical way of obtaining the required qualifications is:

River Rock Casino

Exec Asst to CEO

Geyserville, CA · On-site

Meeting & Event Coordination • Coordinate executive meetings, board meetings, leadership meetings ... sort as to level of importance. • Assist with budget tracking, invoice processing, expense ...

Pine Ridge Winery, Llc

Events & Hospitality Lead

Napa, CA · On-site

$20.75 - $27/hr

Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodations or other reasons. * Assist Event Manager in planning and execution of winery ...

Leigh and Co.

Wedding Coordinator

Santa Rosa, CA · On-site

$400/wk

Leigh & Co. Events is a fast-growing wedding planning company - we are looking for planners. We ... the planning and assistant coordinators onsite to provide the following to execute weddings.

Leigh and Co.

Wedding Coordinator

Napa, CA · On-site

$400/wk

Leigh & Co. Events is a fast-growing wedding planning company - we are looking for planners. We ... the planning and assistant coordinators onsite to provide the following to execute weddings.

Leigh and Co.

Wedding Coordinator

Sonoma, CA · On-site

$400/wk

Leigh & Co. Events is a fast-growing wedding planning company - we are looking for planners. We ... the planning and assistant coordinators onsite to provide the following to execute weddings.

Leigh and Co.

Wedding Coordinator

Napa, CA · On-site

$350/wk

Events is a fast-growing wedding planning company based throughout the entire United States - we ... the planning and assistant coordinators onsite to provide the following to execute weddings.

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Assistant To Event Planner information

See Santa Rosa, CA salary details

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$32

How much do assistant to event planner jobs pay per hour?

As of Sep 12, 2026, the average hourly pay for assistant to event planner in Santa Rosa, CA is $22.52, according to ZipRecruiter salary data. Most workers in this role earn between $18.12 and $25.77 per hour, depending on experience, location, and employer.

What does an assistant to event planner do?

An Assistant to Event Planner supports the event planner in organizing and executing various events such as weddings, corporate meetings, and parties. Their duties typically include handling administrative tasks, coordinating with vendors, managing schedules, assisting with event setup and breakdown, and ensuring everything runs smoothly on the day of the event. They play a crucial role in keeping the planning process organized and efficient, often acting as a liaison between the planner, clients, and event staff. This role requires strong organizational, communication, and multitasking skills.

What are the key skills and qualifications needed to thrive as an assistant to event planner, and why are they important?

To thrive as an Assistant to Event Planner, you need strong organizational abilities, attention to detail, and a background in event planning or hospitality. Familiarity with event management software, budgeting tools, and office productivity suites is often required. Excellent communication, problem-solving, and multitasking skills help you effectively support planners and interact with vendors and clients. These skills are crucial for ensuring seamless event execution and maintaining client satisfaction in a dynamic, deadline-driven environment.

What are some typical challenges an assistant to event planner might face during the event planning process?

As an Assistant to Event Planner, you may encounter challenges such as managing last-minute changes, coordinating with multiple vendors, and ensuring all event details align with client expectations. It’s common to juggle several tasks simultaneously, from tracking RSVP lists to handling logistics on event day. Strong organizational skills and adaptability are crucial, as you’ll often need to resolve unforeseen issues quickly while maintaining clear communication with the lead planner and the rest of the team.

What is the difference between Assistant To Event Planner vs Event Coordinator?

AspectAssistant To Event PlannerEvent Coordinator
ResponsibilitiesSupports planning tasks, manages schedules, handles logisticsOversees event execution, manages vendors, ensures smooth operations
Required SkillsOrganizational skills, communication, multitaskingLeadership, problem-solving, vendor management
Work EnvironmentOffice setting, event planning teamsOn-site during events, coordination with vendors and clients
Typical EmployersEvent planning firms, corporate event departmentsEvent venues, corporate event teams, wedding planners

While both roles support event planning, an Assistant To Event Planner primarily provides administrative and logistical support, whereas an Event Coordinator manages the actual event execution on-site. The roles often overlap but differ in scope and responsibilities.

How to become an assistant to an event planner?

To become an assistant to an event planner, candidates typically need strong organizational and communication skills, experience in event coordination or customer service, and proficiency with planning tools like spreadsheets or event management software. Gaining relevant experience through internships or entry-level roles can improve chances, and a high school diploma or equivalent is usually required; some positions may prefer a college degree in hospitality, marketing, or related fields.

What cities near Santa Rosa, CA are hiring for Assistant To Event Planner jobs?

Cities near Santa Rosa, CA with the most Assistant To Event Planner job openings:

Assistant To Event Planner jobs near you
Infographic showing various Assistant To Event Planner job openings in Santa Rosa, CA as of August 2026, with employment types broken down into 2% As Needed, 73% Full Time, 20% Part Time, 1% Temporary, and 4% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $46,841 per year, or $22.5 per hour.

Event Planning Manager

Napa, CA • On-site

Hyatt Hotels Corporation
Hospitality Services • 10K+ employees
Learn more about Hyatt Hotels Corporationexternal

$75K - $85K/yr

Full-time

Medical, Dental, Vision, PTO

Re-posted 26 days ago

Key responsibilities

  • Conduct in person and virtual site inspections for definite groups

  • Plan, arrange, organize, and diagram events to meet or exceed client expectations and support event success

  • Coordinate and communicate event logistics with other departments to ensure customer satisfaction and proper execution

Hyatt Hotels rating

7.0

Company rating: 7.0 out of 10

Based on 256 frontline employees who took The Breakroom Quiz

Job description

Summary:
At Hyatt, we believe our guests choose us because of our caring, attentive associates who are committed to providing efficient service and awe-inspiring, meaningful experiences that nourish the soul and elevate wellbeing.
The Event Planning Manager is responsible for upselling and servicing events. Primary sales efforts are in banquet food and beverage and venue rental and includes menu planning, agenda setting, and resort event services. Duties also include contract review and facilitating communication before, during, and post event with pertinent resort team members to ensure a high level of service.
The pay range Alila Napa Valley reasonably expects to pay for this position is $75,000 to $85,000 annually. Decisions regarding individual salaries will be based on a number of factors including experience.
Why Work with Us:
  • Competitive salary and benefits package
  • Paid time off from date of hire
  • Medical, dental, and vision insurance
  • 12 free nights at Hyatt Hotels worldwide per year + colleague and friends and family rates
  • $1000 annual wellness/education reimbursement
  • A unique opportunity to lead in a Forbes-rated luxury setting with a close-knit and passionate team
Be a part of a team committed to delivering personalized, elevated service in one of Napa Valley's most serene and sophisticated destinations. Hyatt associates work in an environment that demands exceptional performance yet reaps great rewards. Whether it is career opportunities, job enrichment, or a supportive work environment, if you are ready for this challenge, then we are ready for you.
Responsibilities include, but not limited to:
  • Conduct in person and virtual site inspections for definite groups
  • Maintaining well organized documentation and reports in Hyatt systems
  • Working as a team member with the sales and events staff and other support staff
  • Plan, arrange, organize, and diagram events with the goal of meeting or exceeding client/customer expectations and setting up the operational team for success
  • Prioritize tasks and independently manage workflow based on appropriate needs and demands and the department's policy and procedures
  • Clearly communicate policies, procedures, and services offered by the resort with clients/customers
  • Communicate applicable Hyatt standard operating procedures (SOPs) for events to Event Services and Culinary leaders and become the liason between the sales contracting process and event execution
  • Coordinate and communicate event logistics with other departments to meet or exceed client/customer expectations, through Hyatt's property management software
  • Monitor on-site event activities to ensure satisfaction of participants and follow up with any resolutions provided by operations to ensure resolution of customer service issues and concerns prior to group departure.
  • Manage Meeting Planner portal defaults for resort and promote usage
  • Manager work schedule to strategically be on-site during critical event times (greetings, breaks, departures, etc) as needed
  • Present daily bill to client/customer through Hyatt Meeting Planner portal or in person, at client/customer's preference
  • Reconcile final invoices with Finance department, and client/customer, with assistance from shared billing services
  • Additional duties as determined by Director of Sales, Marketing, and Events
  • Attend event order meetings, Sales/Event team meetings, Sales/Marketing meetings as requested
  • Prepare and be prepared to lead Weekly Group Resume meetings for the resort's groups
  • Meet or exceed annual revenue and service goals
Qualifications:
  • High attention to detail required
  • Able to work weekends and evenings as required
  • Two years of office environment experience required
  • 1-2 years of Event Planning Manager or Event Planning Coordinator experience preferred
  • Self-motivated and understand Hyatt's core purpose of care
  • Possess the ability to prioritize tasks and work well within a team environment
  • Proficiency in Microsoft Office including Work, Excel, PowerPoint, and property management system
Physical requirements
  • Ability to sit for extended periods while performing administrative tasks
  • Occasional standing, walking, and lifting up to 20 pounds for event materials or meeting setups
  • Must be able to work a flexible schedule, with occasional evening or weekend shifts as needed to support specific events

What Hyatt Hotels employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

Hyatt logo

About Hyatt

Sourced by ZipRecruiter

At Hyatt, we believe in the power of belonging and creating a culture of care, where our colleagues become family. Since 1957, our colleagues and our guests have been at the heart of our business and helped Hyatt become one of the best, and fastest-growing hospitality brands in the world. Our transformative growth and the addition of new hotels, brands, and business lines can open the door for exciting career and growth opportunities for our colleagues. As we continue to grow, we never lose sight of what's most important: People. We turn trips into journeys, encounters into experiences, and jobs into careers.

Industry

Hospitality services

Company size

10,000+ Employees

Headquarters location

Chicago, IL, US

Year founded

1957

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