Assistant To Controller Jobs in Whitby, ON (NOW HIRING)

We are seeking an experienced Document Control Manager to lead the management, governance, and administration of project documentation across complex construction and engineering projects. In this role, you will oversee document control processes, ensure compliance with project and client requirements, and support project teams through effective document management practices. The ideal candidate is highly organized, technically proficient with electronic document management systems, and passionate about driving process improvements while mentoring and supporting document control teams.
Apply today to join our Infrastructure team in Ontario!

Essential Responsibilities:

• Lead and manage all project document control activities, ensuring compliance with company, client, and contractual requirements.
• Develop, implement, and maintain project-specific document control procedures, standards, and workflows.
• Oversee the receipt, distribution, tracking, storage, retrieval, and archiving of project documentation.
• Ensure accurate version control and timely distribution of drawings, specifications, correspondence, and project records.
• Monitor compliance with document control procedures and perform regular audits within electronic document management systems (EDMS).
• Configure and support EDMS platforms based on project requirements and stakeholder needs.
• Maintain document registers, transmittals, reporting logs, and project records.
• Coordinate document reviews, approvals, and updates with project teams, engineering, subcontractors, clients, and other stakeholders.
• Provide training, guidance, and ongoing support to project teams and external partners on document control processes and systems.
• Supervise, mentor, and support Document Control team members, ensuring consistency and quality across projects.
• Support field and construction teams by ensuring access to current and approved project documentation.
• Assist with project turnover, closeout documentation, and records management requirements.
• Identify opportunities to improve document control processes, systems, and efficiencies.
• Prepare reports and provide status updates on document control performance, compliance, and project requirements.

Qualifications:

• 8+ years of document control experience within construction, engineering, industrial, or related project environments.
• Previous experience leading, supervising, or mentoring document control teams.
• Strong knowledge of document control principles, records management, and project documentation processes.
• Experience supporting construction and engineering project teams throughout the project lifecycle.
• Proficiency with Electronic Document Management Systems (EDMS); experience with Aconex is considered an asset.
• Advanced Microsoft Office skills, including Word, Excel, PowerPoint, and Outlook.
• Experience managing high volumes of technical documents with exceptional accuracy and attention to detail.
• Strong understanding of document version control, transmittals, workflows, and audit requirements.
• Ability to configure, maintain, and support document management systems.
• Excellent organizational, time-management, and problem-solving skills.
• Strong written and verbal communication skills with the ability to collaborate across multiple stakeholder groups.
• Comfortable working in a client-facing environment and building strong working relationships.
• Ability to interpret engineering drawings, technical documentation, and project records is an asset.
• Post-secondary education in Business Administration, Information Management, Engineering Technology, or a related field is preferred.

Working Conditions:

• Site based position in Oshawa, Ontario

#LI-NC1#Onsite

Compensation

$72,900.00 - $97,200.00

This is the expected base pay range for this role. Individual base pay will be determined based on a variety of factors including experience, knowledge, skills, education and location.

Our competitive total rewards package provides compensation and benefits that support your physical, mental and financial wellbeing. We offer exciting, challenging work with opportunities to develop your skills and knowledge.

Additional Information

Ledcor builds and maintains infrastructure in various industries including oil and gas, transportation, and mining. We're experts in all infrastructure construction and maintenance related projects. Our vast projects include: full-scale contract mining, earthworks, foundations, highways, bridges, roads, waterways and resources, airports, rapid transit, underground utilities, pipelines, independent power projects and site reclamation.

Our workplace culture has been recognized as one of Canada's Best Diversity Employers, Canada's Most Admired Corporate Cultures, and a Top 100 Inspiring Workplace in North America.

Employment Equity

At Ledcor we believe diversity, equity, and inclusion should be part of everything we do. We are proud to be an equal-opportunity employer. All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status or any other identifying characteristic are encouraged to apply.

Our True Blue team consists of individuals from all backgrounds who contribute diverse perspectives and experiences to Ledcor. We are committed to continuing to build on our culture of empowerment, inclusion and belonging.

Adjustments will be provided in all parts of our hiring process. Applicants need to make their needs known in advance by submitting a request via email. For more information about Ledcor's Inclusion and Diversity initiatives, please visit our I&D page.