Assistant To Controller Jobs in Mukwonago, WI (NOW HIRING)

Overview

We are seeking a dependable, detail-oriented Accounting Clerk to support the day-to-day accounting operations of our company.

This part-time, on-site position will work closely with the Controller and will be assisting with accounts payable, deposits, account reconciliations, transaction entry, and maintaining accurate accounting records in QuickBooks under the direction and supervision of the Controller and CFO.

The ideal candidate is organized, comfortable managing recurring deadlines, while maintaining accurate and complete documentation. This is a hands-on accounting role for someone who enjoys keeping financial operations organized and running smoothly.

Position responsibilities include, but are not limited to:

Accounts Payable and Vendor Management

• Enter vendor invoices into QuickBooks and assign the appropriate account and department tags.
• Review invoices for completeness, proper approval, and supporting documentation.
• Prepare weekly check, ACH, and electronic payment runs for Controller approval.
• Maintain vendor records, W-9 forms, payment information, and insurance documentation when applicable.
• Respond to routine vendor inquiries and research payment discrepancies.
• Maintain organized electronic records of invoices and payment support.

Deposits and Cash Receipts

• Prepare and record bank deposits.
• Record customer payments and other cash receipts in QuickBooks.
• Apply payments to open invoices or accounts.
• Maintain supporting documentation for deposits.
• Assist with researching unidentified deposits and payment discrepancies.

Credit Card Transactions

• Compile and enter credit card transactions, coding consistent with company policy
• Maintain supporting documentation

General Accounting

• Enter and properly classify routine accounting transactions in QuickBooks.
• Complete bank and credit card reconciliations.
• Maintain supporting schedules for balance sheet accounts.
• Assist with month-end closing procedures.
• Prepare routine journal entries for Controller review.
• Review accounts payable and accounts receivable reports for outstanding items.
• Assist with customer invoicing and collection follow-up as assigned.
• Maintain accurate and organized accounting files.
• Assist the Controller with tax, banking, insurance, and other financial information requests.

Administrative and Operational Support

• Maintain recurring accounting calendars and task lists.
• Monitor due dates for invoices, property expenses, and other recurring obligations.
• Identify missing information or unusual transactions and escalate them to the Controller.
• Assist with improving and documenting accounting procedures.
• Provide additional accounting and administrative support as needed.

Qualifications

• Associate degree in accounting, business, finance, or a related field preferred or in process
• Two or more years of bookkeeping, accounting assistant, accounts payable, or similar experience preferred.
• Experience with QuickBooks Online or QuickBooks Desktop strongly preferred.
• Working knowledge of Microsoft Excel and other Microsoft Office applications.
• Basic understanding of general ledger accounts, bank reconciliations, accounts payable, and accounts receivable.
• Ability to maintain confidential financial and business information.

Skills and Attributes

• Strong attention to detail and commitment to accuracy.
• Excellent organizational and time-management skills.
• Ability to manage recurring deadlines.
• Ability to follow established accounting processes and approval procedures.
• Strong written and verbal communication skills.
• Comfortable asking questions and identifying missing or inconsistent information.
• Dependable, professional, and able to work independently.
• Willingness to learn and take ownership of routine accounting responsibilities.

Position Details

• Job Type: Part-time
• Schedule: Flexible hours scheduled between 8:30 a.m. and 4:30 p.m. – ideally 3 days per week
• Work Location: On-site
• Location: Elm Grove, Wisconsin
• Reports To: Controller

Salary: $25.00 - $28.00 per hour

Salary to commensurate with experience and will be determined in part by the qualifications of the selected candidate.

Benefits

• 401(k) plan with employer match
• Flexible part-time schedule

Equal Opportunity Employer

MacGillis Law Group is a growing law firm with experienced and successful trial attorneys that are dedicated to teamwork and client-first thinking in a fast-paced work environment.