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Assistant Scheduler Jobs in Rochester, NY (NOW HIRING)

Syntec Optics

Scheduler

Rochester, NY · On-site

SCHEDULING • Provide Sales & Customer Service with firm delivery dates from production schedule ... Check for alignment on lead times to assist in setting proper customer expectations. • Recommend ...

Syntec Optics

Scheduler

Rochester, NY · On-site

Check for alignment on lead times to assist in setting proper customer expectations. · Recommend ... scheduled job. · Adjust time tickets to reflect discrepancies discovered in the course of ...

WorkFit Medical

Medical Scheduler

Rochester, NY · On-site

$17.25 - $22/hr

Flexibility to assist with evenings, weekends, or urgent coverage needs as required. Preferred Experience * Scheduling experience within a nurse staffing or healthcare agency. * Familiarity with ...

Workfit Medical

Medical Scheduler

Rochester, NY · On-site

$17.25 - $22/hr

Flexibility to assist with evenings, weekends, or urgent coverage needs as required. Preferred Experience * Scheduling experience within a nurse staffing or healthcare agency. * Familiarity with ...

Cirrus Manor

Administrative Assistant

Rochester, NY

$22 - $25/hr

The Administrative Assistant supports facility leadership with clerical duties, communications, and scheduling. They ensure smooth administrative operations and maintain records. Including but not ...

NESCO Inc

Executive Assistant

Rochester, NY · On-site

The Administrative Assistant will manage communication, scheduling, and daily administrative follow-through while helping prepare materials for meetings, presentations, and ongoing priorities.

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Assistant Scheduler information

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How much do assistant scheduler jobs pay per hour?

As of Aug 25, 2026, the average hourly pay for assistant scheduler in Rochester, NY is $19.55, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $22.31 per hour, depending on experience, location, and employer.

What does an assistant scheduler do?

An Assistant Scheduler supports the scheduling and coordination of activities, appointments, or projects within an organization. Their main duties include maintaining calendars, communicating with staff or clients to confirm schedules, updating scheduling software, and resolving any conflicts or changes. They often work closely with project managers or department leads to ensure all tasks run smoothly and deadlines are met. Attention to detail, strong communication skills, and proficiency with scheduling tools are essential for this role.

What are the key skills and qualifications needed to thrive as an assistant scheduler?

To thrive as an Assistant Scheduler, you need strong organizational skills, attention to detail, and proficiency in scheduling practices, often supported by a high school diploma or equivalent. Familiarity with scheduling software such as Microsoft Outlook, Google Calendar, and enterprise resource planning (ERP) systems is typically required. Excellent communication, time management, and problem-solving abilities help build positive relationships and ensure smooth coordination. These skills and qualities are essential to efficiently manage appointments, avoid conflicts, and support seamless operations within an organization.

What are some typical challenges an assistant scheduler might face when coordinating multiple calendars and appointments?

Assistant Schedulers often juggle several competing priorities, such as managing overlapping meetings, last-minute changes, and accommodating the preferences of various team members or executives. Staying organized and maintaining clear communication are critical to prevent scheduling conflicts and ensure that everyone is informed of updates. Utilizing scheduling software and developing strong relationships with colleagues can help address these challenges and streamline daily operations.

What is the difference between Assistant Scheduler vs Scheduler?

AspectAssistant SchedulerScheduler
CredentialsHigh school diploma or equivalent; some roles may require certification in scheduling softwareHigh school diploma; experience with scheduling systems often preferred
Work EnvironmentOffice or administrative setting, supporting scheduling tasksOffice, manufacturing, healthcare, or transportation settings managing complex schedules
Employer & IndustryBusinesses, healthcare, education, logisticsSimilar industries, often with more responsibility for planning and decision-making

The main difference is that an Assistant Scheduler typically supports and assists with scheduling tasks under supervision, while a Scheduler has more responsibility for creating and managing schedules independently. The Assistant Scheduler role is often entry-level, focusing on supporting the scheduling process, whereas the Scheduler handles more complex planning and decision-making tasks.

What are the most commonly searched types of Scheduler jobs in Rochester, NY?

The most popular types of Scheduler jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Assistant Scheduler jobs?

Cities near Rochester, NY with the most Assistant Scheduler job openings:

Assistant Scheduler jobs near you
Infographic showing various Assistant Scheduler job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 23% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $40,670 per year, or $19.6 per hour.

Scheduler

Rochester, NY • On-site

Syntec Optics
Plastics Product Manufacturing • 201 - 500 employees
Learn more about Syntec Opticsexternal

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Re-posted 2 days ago

Job description

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Job Summary:
Create, deliver, and maintain the production schedule and distribute plans to Operations Management. Execute, track and maintain advanced resource planning (ARP) process to ensure all scheduled jobs are ready to hit the floor and be completed per the prescribed time constraints cited within the production schedule. Maintain job progress accuracy and identify gaps between the production schedule and the reality of the shop floor - update schedule in real time. Ensure orders are through the operations area and "on-time" to meet customer delivery dates. Using feedback from past performance, improve project scheduling and planning to increase accuracy and OTD.
Essential Duties and Responsibilities:
SCHEDULING
• Provide Sales & Customer Service with firm delivery dates from production schedule.
• In Conjunction with Sales & Customer service, monitor scheduled start and progress of all jobs using the ERP system.
• In conjunction with Sales & Customer service and Customer Service, monitor the flow of blanket orders (stock jobs) through the shop.
• Continually update schedule to reflect possible re-routing or change in flow.
• In Conjunction with Sales & Customer service, expedite orders as needed to meet customer deliveries.
• Work with purchasing department as production schedule is updated - ensure expected dates for incoming goods are adjusted to properly coincide with the production schedule.
• Review outsourced operations within jobs and ensure that PO timing for these services align with successful project delivery.
• Serve as liaison between sales demand and operational capacity, ensuring optimization of resources while meeting customer expectations.
PLANNING
• Ensure all steps in ARP process are completed before job is released to operations.
• Plan larger projects (blanket orders) to achieve increased efficiency and lower costs.
• Determine when/if OT needed to recover or maintain production workload notify operations manager and general manager in advance.
• Monitor scheduled start and end dates of all jobs utilizing the ERP scheduling module and provide weekly status updates on monthly progress.
• Review quotes for incoming jobs as needed. Check for alignment on lead times to assist in setting proper customer expectations.
• Recommend outsourcing jobs as needed to optimize shop floor activities and overall company output in a cost-effective manner.
Additional Responsibilities:
• Uses ERP system to retrieve customer information, stock status information, the status of purchase orders' and recommend changes on customer purchase orders.
• Perform cycle counts of raw materials, WIP and finished goods as needed to successfully monitor needs of each scheduled job.
• Adjust time tickets to reflect discrepancies discovered in the course of monitoring jobs & the scheduling module.
• Assist in annual physical inventory.
• Complete special projects as requested.
Physical Demands and Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, talk and/or hear. The employee must also occasionally lift and/or move up to 50 pounds. Employee must have the ability to solve practical problems, and deal with a variety of concrete and abstract variables in situations where only limited standardization exists. The noise level in the work environment may range from moderate to loud.
Education, Skills and Experience:
• Bachelor's degree in supply chain management, business administration, or a related field is preferred.
• 1-5 years of experience in production scheduling, planning, or a related role in a manufacturing environment required.
• Basic arithmetic skills and attention to details is required.
• Ability to use Excel, Word, Outlook and Power Point.
• Solid knowledge of manufacturing process from receipt of material to shipment of parts.
• Familiar with MRP or ERP Order Entry, Shipping, Purchasing and Receiving (JobBoss2 preferred).
• Good communication skills.
• Must be a good team player.

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