Assistant Remote Invoicing Jobs in Washington, DC

POSITION DESCRIPTION: The Junior Financial Analyst will provide compliant and timely funds and financial management support. This individual will have an integral role in the processing and executing financial functions that are essential to the support and/or accomplishment of funds and/or financial management. Additionally, you will provide support in processing vendor invoices. Invoicing support is comprised of two main areas: aviation invoicing and non-aviation invoicing.
The primary place of performance is located at IBC AQD Herndon Office, 381 Elden Street, Herndon, VA 20170. However, remote and offsite support may be considered.
WORK CONTEXT
Most AQD Government employees are and will most likely continue to be in a full-time remote status or a maximum telework status. Contractor employees may propose that their resources be on-site in Herndon, offsite at a Contractor selected location, remote, or a hybrid of locations that best supports the Contractor's approach to meet the requirements successfully. Contractor resources assigned under this Task Order shall physically work in the location status as proposed by the Contractor and approved at Task Order award. The COR must approve location changes. If assigned to the Herndon office, contractor resources should plan to be physically present at the Government site during their duty day. However, Contractor resources that are in a remote status shall work in those designated locations during their duty day. Remote Contractor resource locations will only be considered from the fifty (50) United States and official U.S. territories.
PRIMARY JOB DUTIES
Provide funds management support to include, but not limited to, the following:
Communicate with finance personnel (both contractor and Government employees) internal and external to IBC AQD, including interfacing with customer agencies to resolve issues, answer questions, and report funding execution.
Assist with the receipt and acceptance of G-invoicing and 7600 B Orders, Military Interdepartmental Purchase Requests (MIPR), interagency agreements, and other funding documents while adhering to the appropriate Fiscal Policies, Appropriations, Laws, organizational policy, and regulations.
Analyze all funding documents/orders for accuracy and compliance to include a review of associated General Terms and Conditions and/or Part A (7600 A); and review documents/orders to ensure the customer provides all required data elements and clearly identified (e.g., bona fide need and fund citation).
Receive approval of all funding documents/orders by a Federal Government certifying official; and entering the applicable funding data from the funding documents/orders into the Financial and Business Management System (FBMS).
Use FBMS to create Work Breakdown Structures (WBSs), sales orders and commit and de-obligate purchase requisitions.
Issue documentation to customers and retain documentation within the applicable shared repositories and systems, ensuring documentation is issued and retained in accordance with governing policies and procedures.
Monitor and analyze financial data on sales order funding balances to ensure the funding is fully executed and liquidated.
Reconcile sales order accounts and prepare Unfilled Customer Order (UCOs) Packages for returning unused and/or de-obligated funds to customers, ensuring all prepared UCO packages are reviewed and approved by a Federal Government certifying official.
Provide closeout support for funds management and assist in clearing any unliquidated obligations or commitment balances.
Support all fiscal year end activities throughout the entire fourth quarter and the beginning of the first quarter of the new fiscal year.
Invoicing support is comprised of two main areas: aviation invoicing and non-aviation invoicing. General requirements include:
Respond to all client e-mail/telephone inquiries within one business day; and work with the COR and CO for AQD-managed awards to ensure all questions or issues are answered in a timely manner.
Notify the AQD Government COR or Program Manager (PM) promptly of any issues that may impact their ability to process invoices within their payment due dates.
Document and report the number of invoices processed per month within the monthly status and progress report.
Assist contracting staff, accounting personnel, Help Desk, or aviation vendors with invoice processing.
Continuously examine existing processes that support invoice processing, identify inefficiencies, and offer suggested improvements.
Perform basic data mining, provide reports, or manage electronic or hard copy records.
EDUCATION & EXPERIENCE
High School Diploma or GED required.
Bachelor's degree preferred.
At least two years of experience in governmental accounting, business management, or budgeting is required.
KNOWLEDGE, SKILLS, & ABILITIES
Experience should demonstrate an ability to extract, review and analyze alphanumerical information such as monthly expense statements and other reports and analyses.
An ability to determine all tasks are properly processed, and that total activity agrees with pre-determined controls is required. An ability to provide analyses of financial data, identify problems, recommend solutions, and review the work of others for accuracy and completeness is required.
Experience should demonstrate a knowledge of theories and principles of business management and administration to support related information and systems within organizational programs.
The ability to use independent judgment to create, edit, resolve, or escalate incidents as needed while conforming to internal systems and policies is also required.
The ability to develop informational material and other documents for "workarounds" or possible problems.
Experience with reviewing and processing client invoices and creating sales orders and purchase requests in automated systems is required.
Preferred proficiency with SAP, FBMS, PRISM, and/or systems of equivalent functionality.
BENEFITS
PERIKIN offers a comprehensive benefits program including:
Medical, Dental, Vision, and Life Insurance
Health Spending Account
Long and Short-Term Disability Insurance
Generous Paid Time Off and paid holidays
Flexible Spending Account
401(k) with company match
Tuition Reimbursement & Scholarship Program, veteran status, and any other status or characteristic covered by an applicable federal, state, or local EEO law.
ADDITIONAL INFORMATION
PERIKIN Enterprises, LLC (subsidiaries and affiliates) is an equal employment opportunity ("EEO") employer. All hiring and employment decisions are made without a person's race, sex, religion, national origin, disability, age, veteran status, and any other status or characteristic covered by an applicable federal, state, or local EEO law.
PERIKIN is an established international professional services, advanced engineering, environmental services, and general construction firm dedicated to providing responsive services to various customers across the country and helping our nation achieve its national defense objectives. Since our founding in 2010, we have succeeded by recruiting professionals committed to helping the United States achieve its national security objectives through infrastructure works, program management, environmental consulting services, and the application of advanced engineering solutions. We operate primarily in federal contracting and select commercial markets working with the Department of Defense, the US Army Corps of Engineers, the Department of Energy, and the National Nuclear Security Administration, among many others.
Our Professional Services Division is dedicated to providing superior advisory and assistance services to the U.S. Federal Government in the areas of Programmatic Support, Technical Services, Environmental Services, and IT support and infrastructure to identify, assess, and implement efficient and effective solutions in support of our customer's mission.PERIKIN is headquartered in Albuquerque, NM, with offices in Tennessee, Texas, Washington DC, and Ohio. At PERIKIN, we believe teamwork is the key to success which is why we are committed to supporting each other in work and life. We work vigorously to provide our team members with the necessary resources, compensation, training, education, development, and benefits to succeed.
HR@perikin.com