Assistant Remote Intake Jobs in Washington (NOW HIRING)

Job Title: Legal Secretary

Industry: Law Firm / Corporate Legal Services

Location: Reston, VA

Assignment Type: Direct Hire

Pay (Pay on a tiered system based on tenure, experience, and alignment):

• $38.50 - $47.00/hour ($80,080.00 - $97,760.00 annually)
• $47.50 - $58.50/hour ($98,800.00 - $115,680.00 annually)

Work Schedule: Monday – Friday | 9:00 AM – 6:00 PM Hybrid schedule: 4 days onsite, 1 remote day per week

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Addison Group is partnering with a highly respected global law firm known for supporting innovative companies across technology, corporate, and life sciences industries. Our client offers a collaborative environment, long-term career growth, and the opportunity to support high-level attorneys in a fast-paced legal setting.

Job Description:

Our client is seeking an experienced Legal Secretary to provide administrative and operational support to attorneys and legal professionals within a corporate legal practice. This individual will play a key role in managing complex scheduling, client communication, document preparation, billing support, travel coordination, and day-to-day legal administrative functions. The ideal candidate thrives in a fast-moving environment, can manage competing priorities with professionalism, and enjoys being a dependable resource to attorneys and clients alike.

Key Responsibilities:

• Provide dedicated support to attorneys and legal staff within a corporate/business practice
• Manage complex calendars, coordinate meetings, and proactively resolve scheduling conflicts
• Draft, revise, proofread, and format legal and business documents
• Maintain electronic files and document management systems
• Coordinate client intake materials, engagement documentation, and conflict-related paperwork
• Process expense reports, invoices, reimbursements, and billing-related tasks
• Enter and maintain attorney time records accurately and timely
• Assist with prebill review and audit-related processes
• Arrange domestic and international travel accommodations in alignment with company policies
• Conduct legal and business research as requested
• Support bar admissions, CLE tracking, and compliance-related administrative tasks
• Coordinate large copy, mail, and messenger projects with internal service teams
• Utilize CRM tools to assist with business development initiatives
• Build strong working relationships with attorneys, clients, and support staff
• Mentor and collaborate with administrative team members as needed
• Participate in workflow improvement initiatives and technology enhancement projects

Qualifications:

• 5+ years of administrative experience directly supporting attorneys within a law firm or corporate legal environment
• Experience supporting corporate, business, or transactional legal practices preferred
• Background within a large, fast-paced law firm setting is highly preferred
• Strong ability to prioritize, multitask, and manage highly detailed work
• Excellent written and verbal communication skills
• Professional, proactive, and client-focused approach
• Ability to navigate and interpret legal procedures and terminology effectively
• Proficiency in Microsoft Office Suite and legal support software platforms
• Experience with document management, billing, CRM, and travel coordination tools preferred
• Bachelor’s degree or business college certificate preferred

Additional Details:

• Hybrid work environment with one remote day weekly
• Overtime eligible and overtime should be expected at times
• Team-oriented culture with strong tenure and growth opportunities
• This opening is due to a retirement, creating a rare opportunity to join the team

Perks:

• Opportunity to join a globally recognized law firm
• Strong team culture with supportive leadership
• Long-term growth potential within the organization
• Exposure to high-profile corporate legal work
• Collaborative and professional work environment

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.