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Assistant Records Manager Jobs in Tennessee (NOW HIRING)

Sevita

Program Records Coordinator

Alcoa, TN · On-site

... * Assist in copying and distribution of record information per policy * Maintain supply of forms ... Ability to manage/prioritize multiple tasks * Effective communication skills and well-developed ...

Sevita Health

Program Records Coordinator

Alcoa, TN · On-site

... * Assist in copying and distribution of record information per policy * Maintain supply of forms ... Ability to manage/prioritize multiple tasks * Effective communication skills and well-developed ...

CoreCivic

Medical Records Clerk

Clifton, TN · On-site

$13 - $16/hr

17.96 / hour At CoreCivic , we do more than manage inmates, we care for people. CoreCivic is ... Monitor outside referrals and coordinates transfer of medical records. * Assist in the preparation ...

New

HCA Healthcare

Medical Records Specialist

Smyrna, TN · On-site

... management of the Horizon Patient Folder (HPF)/McKesson Patient Folder (MPF) workflow queues ... May assist with the physician suspension process by evaluating if a physician should be put on ...

Addison Group

Administrative Assistant

Nashville, TN · On-site

$18 - $21/hr

The Claims Administrative Support professional will assist with day-to-day document processing, data entry, records management, and file organization. The ideal candidate is highly organized, detail ...

Addison Group

Administrative Assistant

Nashville, TN · On-site

$18 - $21/hr

The Claims Administrative Support professional will assist with day-to-day document processing, data entry, records management, and file organization. The ideal candidate is highly organized, detail ...

The Geoff & Geoff Group of Real Estate Partners

Be Seen First

Administrative Assistant

Chattanooga, TN · On-site

$40K - $50K/yr

We are seeking a detail-oriented Administrative Assistant to provide direct support to our ... Organize and maintain files and records * Manage office supply inventory and orders Required ...

Veteran-friendly

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Assistant Records Manager information

See Tennessee salary details

$24.5K

$44.6K

$62.6K

How much do assistant records manager jobs pay per year?

As of Sep 12, 2026, the average yearly pay for assistant records manager in Tennessee is $44,645.00, according to ZipRecruiter salary data. Most workers in this role earn between $39,000.00 and $48,600.00 per year, depending on experience, location, and employer.

What is an assistant records manager?

Assistant Records Managers are professionals who support the management, organization, and maintenance of an organization's records and information. They assist the Records Manager in implementing records management policies, ensuring compliance with legal and regulatory requirements, and overseeing the storage, retrieval, and disposal of records. Their duties often include cataloging documents, responding to information requests, and helping to maintain both physical and electronic records systems.

How does an assistant records manager typically collaborate with other departments to ensure effective records management?

An Assistant Records Manager often works closely with various departments to establish and maintain records management protocols. This includes providing guidance on document retention, assisting with compliance requirements, and conducting training sessions for staff on records handling best practices. Regular communication with IT, legal, and administrative teams is essential to ensure that records are stored securely and disposed of properly according to organizational policies. This collaborative approach helps create a consistent and compliant records environment across the organization.

What are the key skills and qualifications needed to thrive as an assistant records manager, and why are they important?

To thrive as an Assistant Records Manager, you need a solid understanding of records management principles, information governance, and compliance standards, usually supported by a relevant degree or records management certification. Familiarity with electronic records management systems (ERMS), document imaging software, and database tools is typically required. Strong organizational skills, attention to detail, and effective communication help you excel in managing sensitive information and supporting team workflows. These skills are crucial to ensure accurate recordkeeping, regulatory compliance, and efficient retrieval of essential documents.

What is the difference between Assistant Records Manager vs Records Coordinator?

AspectAssistant Records ManagerRecords Coordinator
CredentialsTypically requires a high school diploma or associate degree; certifications like CRM (Certified Records Manager) are commonUsually requires a high school diploma; certifications are less common but may include records management courses
Work EnvironmentOffice setting, managing records policies and supervising staffOffice or archival setting, focusing on organizing and maintaining records
Employer & IndustryUsed in corporate, government, and healthcare sectorsCommon in administrative, archival, and government agencies

The Assistant Records Manager typically has more responsibilities in supervising records management processes and staff, often requiring certifications like CRM. Records Coordinators focus on organizing and maintaining records, usually with less managerial duties. Both roles are essential in records management but differ mainly in scope and level of responsibility.

What cities in Tennessee are hiring for Assistant Records Manager jobs?

Cities in Tennessee with the most Assistant Records Manager job openings:

Assistant Records Manager jobs near you
Infographic showing various Assistant Records Manager job openings in Tennessee as of August 2026, with employment types broken down into 87% Full Time, 11% Part Time, and 2% Contract. Highlights an 84% Physical, 2% Hybrid, and 14% Remote job distribution, with an average salary of $44,645 per year, or $21.5 per hour.

Miscellaneous Temp - Master Records Specialist (Trustee)

Memphis, TN • On-site

Shelby County
10K+ employees
Learn more about Shelby Countyexternal

Other

Re-posted 12 days ago

Job description

Job Posting

Works under general supervision to manage document retrieval and storage and assist with document transfers and destruction as well as other duties assigned.

Pay Grade: 41H Salary Commensurate with Experience and Education

Minimum Qualifications

  • Three (3) years of experience in customer service including face-to-face interaction, data entry, electronic and manual file storage; AND
  • High school diploma or possess a GED.
  • Banking experience is preferred.
  • PROOF OF EDUCATION, TRAINING, OR EXPERIENCE REQUIRED.

Duties and Responsibilities

  • Organizes and maintains the storage/retrieval of Trustee records and files.
  • Facilitates the collection of files and records for destruction by the Trustee and the Public Records Commission.
  • Scans critical property tax documents.
  • Transacts land sale disbursements.
  • Processes property legal descriptions.
  • Enters and maintains data records.
  • Facilitates the printing of various forms.
  • Performs data processing functions for records storage and Kiosk maintenance.
  • Performs other duties as required or directed.

KSAs

  • Ability to effectively communicate (verbally and in writing).
  • Excellent organizational skills and attention to detail.
  • Ability to multitask on multiple projects at one time.
  • Ability to remain calm and presentable in hectic situations.
  • Ability to function well in stressful situations and with constant distractions.
  • Skilled at operating standard office equipment.
  • Skilled in Microsoft Office Word, Excel, and PowerPoint.

Special Requirements

  • Must be able to lift 50 lbs.

Disclaimer This position is subject to a background check for any convictions that have a substantial relationship to potential job duties. Only convictions that are substantially related to potential job duties will be considered and will not automatically disqualify the candidate.

Shelby County Resident Disclaimer

All employees hired after September 1, 1986, must be residents of Shelby County and shall continue to reside in the County as a condition of their employment. The residency requirement shall not apply to certain public safety/civil service employees. This means exemption from this policy is in effect for the following departments and positions: (1) Sheriff Deputy Patrol Officers, Deputy Jailers and Dispatchers, employed by the Sheriff Department, (2) Correction Officers employed by the Division of Corrections, (3) Firefighters, Paramedics and Dispatchers employed by the Shelby County Fire Department. The residency exemption for public safety/civil service employees does not include Appointed positions with Sheriff's Office, Division of Corrections or the Fire Department.

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