Assistant Proposal Rfp Jobs in Irving, TX (NOW HIRING)

ACCOUNTABILITY

Responsible for the profitability and successful execution of projects including the quality of work performed, client service, business development, utilization of staff, reputation of the firm, contract management, billing and project profitability. Must maintain a satisfactory client relationship and must be able to relate to clients in a mature, thoughtful, professional and pleasant manner.

ESSENTIAL CHARACTERISTICS

• Maintain an Open-Door Policy.
• Demonstrate the ability to lead, motivate and train designers in a mature, thoughtful, professional and pleasant manner.
• Ability to aide in the development of technical skills of subordinates.
• Demonstrate empathy, patience, understanding and a genuine interest in others.

ESSENTIAL FUNCTIONS

• Work with the Partner in Charge to identify, evaluate and pursue (self and with/through others) priority BD opportunities that will increase revenues to levels required by marketing and business plans, and then execute the work to the client’s satisfaction. Work with the Partner’s and other Project Managers to assess targeted market potential, and to select target clients that fulfill the marketing plan and budget.
• Assist in providing oversight of client/proposal tracking activities; management and review of Requests For Proposal’s (RFP’s), Statements of Qualifications (SOQ’s) and proposals.
• Works with all involved disciplines, prepares estimated labor requirements, schedules and other pertinent data; participates with Partner in Charge in preparing fee proposals, conducting fee negotiations, preparing contractual agreement; and is sufficiently familiar with all agreements between firm and client to effectively manage the project in a professional and economic manner.
• Ascertain that code checks are made and zoning status is acceptable and coordinates with proper building officials.
• Reviews the documents prior to timely submission of documents to the client for in-house and client “milestone” progress reviews to ensure all documents are in place and submitted to the client.
• Provides engineering oversight on all engineering disciplines involved in the project. Provides corrective instruction to design staff on engineering issues.
• Participates in design to a limited extent in order to complete the project on time and within budget.
• Ensures that the project, from original authorization through studies and reports, design, construction and post-construction, meets all requirements of the client and approving agencies and standards of quality of the firm.
• Ensures that all services provided are accurate and appropriate and that charges against projects are reasonable.
• Maintain adequate records, memos of conversations, and similar documentation in the file.
• Take necessary administrative action in coordination with the Partner in Charge to assure proper invoicing for services performed.
• Participate in Evaluation or team members.
• Maintain neat and organized work area, which allows efficient access to information required by other team members.
• Continue learning process by attending seminars and continuing education opportunities.
• Perform additional assignments as requested/needed.

EDUCATION AND EXPERIENCE

• College degree in mechanical, electrical, or architectural engineering with an emphasis in HVAC, building electrical, or plumbing, or fire protection with a minimum of 5 years of experience or a minimum of 10 years qualified experience without a degree.

KNOWLEDGE, SKILLS, AND ABILITIES

• Proficient in Microsoft Office Suite (e.g., Outlook, Word) or related software.
• Proficient in using office equipment (e.g., computer, copier, etc.).
• Excellent verbal and written communication skills.
• Dependable and punctual.
• Excellent analytical and problem-solving skills.
• Ability to maintain flexibility with workload and project schedules.
• Ability to effectively meet deadlines.
• Ability to interact well with clients and co-workers, in the field and the office.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. This job description may be revised upon development of other duties and changes in responsibilities.