Assistant Project Coordinator Jobs in Rochester, MN

Description
ABOUT JEREMIAH PROGRAM
Jeremiah Program (JP) is a national organization whose mission is to disrupt the cycle of poverty for single mothers and their children, two generations at a time. By investing simultaneously in a mother's vision for her personal and professional goals and the education of her children, she simultaneously reauthors her family's outcome as well her community's - proof points matter. In 2025, JP actively served over 2,000 moms and children across nine cities in Austin, TX; Baltimore, MD; Boston, MA; Brooklyn, NY; Fargo, ND-Moorhead, MN; Las Vegas, NV; Minneapolis, MN; Rochester, MN; and St. Paul, MN. Learn more about JP at jeremiahprogram.org.
POSITION SUMMARY
Jeremiah Program seeks a part-time Sr. Administrative Assistant (20 hours/week) to provide high-level administrative, logistical, and operational support to the Senior Executive Director (SED) of Residential Campuses, based in Rochester, MN. This role is a one-year commitment with the potential for continued growth and longer-term opportunities after the first year. This role supports the SED by driving alignment, efficiency, and clear communication across multiple sites.
The Sr. Administrative Assistant works closely with the assigned Senior Executive Director (SED) to manage complex calendars, coordinate meetings and initiatives, prepare reports and materials, and support day-to-day operations in a fast-paced, mission-driven environment.
The ideal candidate is detail-oriented, proactive, and able to balance multiple priorities with professionalism, clarity, and warmth.
PRIMARY RESPONSIBILITIES
Executive & Administrative Support
• Manage calendars and coordinate meetings across time zones and campus teams.
• Prepare and format briefing documents, slide decks, and reports (e.g., Board updates, campus support team feedback, and funder packets).
• Maintain task lists, deadlines, and follow-up systems to ensure projects remain on track.
• Support travel logistics, reimbursements, and credit card reconciliations.
• Draft and proofread correspondence, memos, and internal communications.
Meeting & Coordination Support
• Schedule and coordinate weekly and monthly meetings for campus and national teams.
• Capture and distribute meeting notes, track action items, and ensure timely follow-up.
• Assist in preparing agendas, visual materials, and participant briefers.
• Support hybrid and virtual meeting facilitation (Microsoft Teams, Zoom, shared documents).
Operations & Project Support
• Assist with document management, file organization, and version tracking in SharePoint and shared drive systems.
• Track key dates and deliverables for reporting cycles across campuses.
Communications & External Relations
• Assist in compiling or formatting external communications (letters, invitations, follow-up messages).
• Help coordinate briefings or onboarding materials for new partners, donors, or visiting guests.
Other Duties as Assigned: This job description provides a comprehensive overview of the role's responsibilities, but it's important to note that duties, responsibilities, and activities may evolve with or without prior notice.
Requirements
• Hybrid structure with flexibility for occasional in-person events or meetings
o Some evening or weekend support may be required during events or national convenings
• BA/BS in relevant field preferred
• 5+ years' professional experience with at least 3+ years' experience supporting executives or senior leaders in a nonprofit, higher education, or philanthropic setting
• Familiarity with CRM or donor management tools (e.g., Salesforce, Raiser's Edge, or similar).
• Excellent relationship management and interpersonal communication skills.
• Organizational mastery: Ability to juggle multiple projects with precision and timeliness.
• Strong written communication: Clear, professional, and detail-oriented writing and editing.
• Tech proficiency: Skilled in Microsoft 365 Suite (Word, Excel, PowerPoint, Teams, Outlook, SharePoint) and shared drive systems.
• Project coordination: Experience managing logistics, deadlines, and document workflows.
• Discretion and judgment: Handles confidential or sensitive information appropriately.
• Mission alignment: Deep commitment to Jeremiah Program's mission of disrupting generational poverty for single mothers and their children.
• Timely and accurate completion of administrative tasks.
• Effective calendar and workflow management for the assigned Senior Executive Director.
• High-quality documentation, organization, and communication.
• Smooth coordination across multiple campus initiatives.
SALARY & BENEFITS
Compensation for this role is set at an hourly rate starting at $25.00 per hour commensurate with relevant experience and qualifications and in alignment with internal equity. Additionally, we offer supplemental benefits and paid time off.