Assistant Program Coordinator Jobs in Kitchener, ON

Who is Bronte Construction?

Bronte Construction prides itself on our innovative approach and expert team. Together, we successfully implement quality construction projects with an embedded environmental focus that enhances communities for generations. Our team lives and breathes our Foundation Principles which consist of Safety, Balance, Culture, Quality, and Character. Our organization is composed of long-term team members who are passionate about doing their best work every day, on every site.

How We're Different

• Annual Rankings for 2016, 2017, 2018 and 2019 as one of the fastest-growing companies in Canada
• Awards for Environmental Project of the Year 2018
• Great health, dental and vision insurance
• RRSP plan that includes company dollar-for-dollar match on weekly contributions
• Participation in yearly training and career development programs
• Project Performance Bonus Incentives
• Weekly catered lunch

The Role

The Procurement Coordinator supports the Procurement Manager and project teams with the day-to-day coordination of procurement activities across Bronte Construction projects. This entry-level, growth-focused position is ideal for a driven and organized individual who wants to build a career in procurement, construction, or construction management. The role provides practical exposure to how projects are bought, priced, scheduled, documented, and supported behind the scenes. The successful candidate will prepare and track RFQs, communicate with vendors and project teams, organize and assess quotations, maintain procurement records, and support reporting and departmental KPIs. Strong attention to detail, initiative, organization, and communication are essential.

Responsibilities

Procurement Operations:

• Prepare, issue, track, and follow up on RFQs under the direction of the Procurement Manager.
• Upload, organize, and review quotations, capturing pricing, scope, lead times, exclusions, delivery requirements, and supporting documents.
• Prepare quote-comparison summaries and identify missing information, discrepancies, scope gaps, and potential procurement risks for review.
• Support purchase-order documentation by ensuring required quotes, approvals, and backup are complete before Procurement Manager review.
• Maintain accurate procurement schedules, RFQ trackers, and records in Smartsheet, Jonas, and project folders.
• Assist with procurement reporting, including open RFQs, project procurement status, savings reports, and departmental KPI's.

Vendor and Project Coordination

• Communicate daily with vendors by email and phone to request pricing, follow up on outstanding RFQ's, clarify quote details, and obtain required information.
• Coordinate with project managers, site teams, estimating, and operations to confirm purchasing needs, quantities, delivery requirements, and deadlines.
• Research and source potential new vendors; maintain complete and current supplier contact information in the approved vendor database.
• Support positive vendor relationships through clear, professional, and timely communication.
• Escalate late responses, missing information, pricing concerns, scope gaps, and other procurement issues promptly to the Procurement Manager

Documentation, Reporting, and Development

• Maintain organized, audit-ready files for RFQs, vendor quotes, procurement documentation, and related correspondence.
• Assist with maintaining procurement processes, templates, reports, and KPI tracking.
• Develop a working understanding of construction procurement, project operations, estimating, scheduling, financial controls, and Bronte systems.
• Gain exposure over time to broader procurement functions, including vendor performance, contract documentation, and project purchasing strategy.

Safety, Quality, and Ethics

• Promote Bronte's standards of safety, QA/QC, ethics, and core values in all procurement activities.
• Handle vendor information and procurement decisions with professionalism, transparency, and confidentiality.

Qualifications

• Post-secondary education in business, supply chain, construction management, finance, or a related field is preferred; equivalent experience and strong aptitude will be considered.
• Experience in administration, purchasing, customer service, coordination, estimating, or construction is an asset, but not required.
• Comfort using technology and learning new systems; experience with Excel, ERP systems, Smartsheet, Jonas, or other procurement software is an asset.
• Strong organizational skills, attention to detail, and ability to manage multiple deadlines and priorities.
• Excellent written and verbal communication skills and confidence communicating with vendors and project personnel.
• A genuine interest in growing a career in procurement, construction, or construction management.
• Valid Full G driver's license, own vehicle, and ability to occasionally visit jobsites or vendors, if required.

Environment

• General office environment (sitting and standing).
• Occasional jobsite or vendor visits, with potential exposure to industrial or construction hazards.
• Hours: 8:00 a.m. to 5:00 p.m., with flexibility based on operational needs.

This position reports to the Procurement Manager.

At Bronte Construction, we take pride in fostering an inclusive culture that celebrates diversity. Our commitment to Equity, Diversity, and Inclusion (EDI) fuels our core strengths and enhances our community connections. We actively support individuality through our comprehensive suite of programs, resources, and policies, all designed to nurture each person's unique capabilities and aspirations. Compliant with the Accessibility for Ontarians with Disabilities Act and the relevant Provincial Human Rights Codes, we strive to make our workplace accessible and welcoming to everyone. As growth, innovation and technology are cornerstone principles at Bronte Construction, we may from time to time deploy the use of AI.