Assistant Program Administrator Jobs in Louisiana

Posting Details
Posting Summary
Position Title
Program Administrator
FLSA
Exempt
Department
Department Of Chemistry
Job Summary
Xavier University of Louisiana is accepting applications for the position of Program Administrator. This position is responsible for providing administrative support to Xavier University of Louisiana's Mobile Outreach for Laboratory Enrichment (XULA-MOLE) project and auxiliary projects.
The administrators' responsibilities will include budget monitoring, development of media and marketing strategies including social media, and communication and coordination with all stakeholders including teachers, high schools & XULA students and program leadership. AA/EOE
Minimum Qualifications
Bachelor's degree required.
Preferred Qualifications
Some experience preferred
Special Requirements Summary
- Two to three years of experience is required.
- Advanced skills in using Microsoft Word, Excel, PowerPoint and Google Drive required.
- Cultural competence to work with diverse students, faculty and staff.
- Requires the ability to provide work direction, prioritize work, and perform duties with minimal supervision.
- Must have excellent verbal and written communication and organizational skills and the ability to edit and proofread correspondence and documents.
- Must have appropriate business or grants management capability, preferably in an academic setting; must have strong organizational and time management skills.
- Ability to exercise tact and discretion in relationships with students, faculty, and staff.
- Familiarity with the specific applications used by the University preferred.
Work Hours
Will be specified and most work will be in person.
KSA's
Knowledge, Education, Experience, and Proficiencies
- Two to three years of experience is required.
- Advanced skills in using Microsoft Word, Excel, PowerPoint and Google Drive required.
- Cultural competence to work with diverse students, faculty and staff.
- Requires the ability to provide work direction, prioritize work, and perform duties with minimal supervision.
- Must have excellent verbal and written communication and organizational skills and the ability to edit and proofread correspondence and documents.
- Must have appropriate business or grants management capability, preferably in an academic setting; must have strong organizational and time management skills.
- Ability to exercise tact and discretion in relationships with students, faculty, and staff.
- Familiarity with the specific applications used by the University preferred.
Knowledge, Education, Experience, and Proficiencies
- Two to three years of experience is required.
- Advanced skills in using Microsoft Word, Excel, PowerPoint and Google Drive required.
- Cultural competence to work with diverse students, faculty and staff.
- Requires the ability to provide work direction, prioritize work, and perform duties with minimal supervision.
- Must have excellent verbal and written communication and organizational skills and the ability to edit and proofread correspondence and documents.
- Must have appropriate business or grants management capability, preferably in an academic setting; must have strong organizational and time management skills.
- Ability to exercise tact and discretion in relationships with students, faculty, and staff.
- Familiarity with the specific applications used by the University preferred.
Essential Duties and Responsibilities
Essential Duties and Responsibilities Description
- Assist with the development, implementation and coordination of activities and projects associated with Xavier University of Louisiana XULA MOLE Program.
- Assist with input of requisitions for the purchase of supplies and equipment, and follow-up with purchase orders, invoices and deliveries; Input personnel action forms; maintain a filing system. Provide assistance and oversight with the budget.
- Assist with coordination of logistics for meetings and annual conferences.
- Provide administrative support for reporting requirements.
- Assist in collection of evaluation data.
- Assist in communication with, and organization of meetings of the External and Internal Advisory Committees, Management Team.
- Assist in communication and organization of meetings with the other members of the XULA-MOLE team
- Provide administrative support for the daily operations of the XULA-MOLE project, including but not limited to: developing project reports; coordinating activities with university offices including lTC, Fiscal Services, and Human Resources and all stakeholders such as XULA students, teachers and PI and co-PI.
- Other duties as assigned
Posting Detail Information
Posting Number
S349P
Number of Vacancies
1
Desired Start Date
02/05/2024
Position End Date (if temporary)
Posting Date
01/19/2024
Application Review Date
Closing Date
Open Until Filled
Yes
Special Instructions to Applicants
Attach online only cover letter, resume , CV and contact information for three references. Letter of Application should be addressed to Dr. Mehnaaz Ali.
Quicklink for Posting
https://jobs.xula.edu/postings/2840
About Xavier
About Xavier
Xavier University of Louisiana, founded by Saint Katharine Drexel and the Sisters of the Blessed Sacrament, is Catholic and historically Black. The ultimate purpose of the University is to contribute to the promotion of a more just and humane society by preparing its students to assume roles of leadership and service in a global society. This preparation takes place in a diverse learning and teaching environment that incorporates all relevant educational means, including research and community service.