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Assistant Practice Manager Jobs in Ontario (NOW HIRING)

P3 Veterinary Partners

Practice Manager

Barrie, ON · On-site

  • Medical

  • Dental

  • Vision

  • PTO

As we embark on the search for a new Practice Manager to join our team, we want to publicly ... Work with Regional Manager and Medical Director to prioritize equipment and facility needs. Assist ...

Torys LLP

Legal Practice Assistant, Corporate

Toronto, ON · Hybrid

CA$60K - CA$80K/yr

Provide backup support when other Legal Practice Assistants are absent, are at capacity, and/or managing multiple/difficult deadlines. * Work cooperatively with others in their team/quad in ...

Linds & Associates

Legal Assistant

Vaughan, ON · On-site

Legal Administrative Assistant Vaughan, ON Maternity Leave Contract - Starting mid October 2022 ... In addition, strong client service skills, organizational skills and practice management abilities ...

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Assistant Practice Manager information

What are some common challenges faced by an assistant practice manager in a healthcare setting?

Assistant Practice Managers often face challenges such as balancing administrative duties with staff management, ensuring regulatory compliance, and adapting to changes in healthcare policies. They must effectively coordinate between clinical and administrative teams, resolve scheduling conflicts, and address patient concerns promptly. Successful Assistant Practice Managers develop strong organizational and communication skills to navigate these challenges while maintaining a positive work environment for both staff and patients.

What are the key skills and qualifications needed to thrive as an assistant practice manager, and why are they important?

To thrive as an Assistant Practice Manager, you need a solid understanding of healthcare administration, staff supervision, and financial management, often supported by a degree in healthcare management or related field. Familiarity with practice management software, electronic health records (EHR), and billing systems is typically required, and certifications such as CMOM or CMM can be advantageous. Strong communication, problem-solving, and organizational skills help you excel in supporting teams and ensuring efficient operations. These competencies are crucial for maintaining a well-run practice that delivers quality patient care and meets regulatory standards.

What is the difference between Assistant Practice Manager vs Practice Manager?

AspectAssistant Practice ManagerPractice Manager
ResponsibilitiesSupports daily operations, manages staff schedules, assists with patient flowOversees entire practice operations, strategic planning, staff management
QualificationsTypically requires healthcare administration certification or related experienceRequires extensive experience in healthcare management and leadership
Work EnvironmentMedical clinics, outpatient facilities, healthcare officesMedical practices, healthcare organizations, clinics
FocusOperational support and team coordinationOverall practice performance and growth

The Assistant Practice Manager primarily supports daily operations and staff coordination within healthcare settings, often requiring healthcare administration certifications. In contrast, the Practice Manager holds broader responsibilities, including strategic planning and overall practice management. Both roles are essential in healthcare environments, with the Assistant Practice Manager serving as a key support role to ensure smooth daily functioning.

What does an assistant practice manager do?

An assistant practice manager supports the daily operations of a healthcare or professional practice by managing staff schedules, handling patient or client inquiries, and ensuring compliance with policies. They often assist with administrative tasks, coordinate between departments, and may oversee billing or record-keeping using practice management software.

What are popular job titles related to Assistant Practice Manager jobs in Ontario?

For Assistant Practice Manager jobs in Ontario, the most frequently searched job titles are:

What job categories do people searching Assistant Practice Manager jobs in Ontario look for?

The top searched job categories for Assistant Practice Manager jobs in Ontario are:

What cities in Ontario are hiring for Assistant Practice Manager jobs?

Cities in Ontario with the most Assistant Practice Manager job openings:

Assistant Practice Manager jobs near you
Infographic showing various Assistant Practice Manager job openings in Ontario as of August 2026, with employment types broken down into 80% Full Time, 19% Part Time, and 1% Contract. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution.

Practice Manager

P3 Veterinary Partners

Barrie, ON • On-site

Full-time

Medical, Dental, Vision, PTO

Re-posted 4 days ago

Job description

Welcome to Mapleview Animal Clinic, where dedication to providing exceptional veterinary care, and nurturing lasting relationships with our clients and their pets is our focus. As we embark on the search for a new Practice Manager to join our team, we want to publicly recognize the contributions of our previous Practice Manager, who played an integral role in shaping the clinic's current success and fostered a culture of excellence, collaboration, and positivity. Their dedication and leadership have laid a solid foundation for our clinic's continued growth and development and an amazing opportunity for our new Practice Manager to be a part of our ever-growing success.
We are eager to find an individual who shares our commitment to upholding the standards of excellence while bringing fresh insights, innovation, compassion, and energy to drive our clinic forward into this exciting new chapter.Our clinic takes great pride in the dynamic and caring culture we have fostered, and we look forward to nurturing the establishment of our next colleague and friend. The perfect fit would be a Practice Manager that appreciates the value of collaboration, leadership and exceptional customer service.  If you love veterinary medicine and enjoy being part of a fun, hard-working team, let's talk!
 
The successful candidate will be scheduled for an average of 40 hours per week over 5 days.
Key Duties & Responsibilities
  • Provide onsite leadership and oversight of the veterinary health care team in order to maximize overall business performance of the hospital
  • Lead the continuous improvement of the quality of customer service and medical care
  • Ensure smooth communication throughout a client's visit. Work alongside the Medical Director to resolve client concerns
  • Oversee that all client communication such as welcome letters, sympathy cards, and newsletters are sent in accordance with Hospital protocols & approved timelines
  • Implement team scripting, in-Hospital marketing, and social media content to help capture new clients, bond current clients, increase referrals, and generate community goodwill
  • Meet client needs for timely veterinary care. Tracks new clients/patients, frequency of visits, and achieves predetermined goals for appointment and surgery fill rates
  • Ensure team has sufficient and appropriate resources to deliver exceptional patient care.
  • Understand and help manage the financial drivers of the hospital
  • Ensure Cost of Sales as a percent of revenue is in line with budget. Maintain reasonable levels of inventory and put plans of action in place to eliminate bulk ordering and expired goods
  • Work with Regional Manager and Medical Director to review a specific operating budget and hospital business plan
  • Work with Regional Manager and Medical Director to prioritize equipment and facility needs. Assist with sourcing and purchasing as needed
  • Prepare financial, bookkeeping, and accounting reports
  • Keep financial records and establish, maintain and balance various accounts using manual and computerized bookkeeping systems
  • Follow and adhere to the monthly schedule authorization and predict staffing needs. Verify that the financial health of the Hospital supports planned new hires
  • Act as a positive role model, using a collaborative approach and assuming positive intent. Set others up for success and foster open, proactive, and cooperative relationships
  • Collaborate with Regional Manager and Medical Director to recruit, mentor and retain a team with an emphasis on accountability, high morale, collegiality, effective teamwork and high moral standards
  • Monitor and discuss the Key Performance Indicators for hospital and team member performance with Regional Manager and Medical Director and implement an action plan where necessary
  • Meet expectations and timelines determined by Regional Manager in relation to hospital initiatives. Hold the team accountable on job responsibilities and deliverables
  • Review feedback with Regional Manager from data management and reporting platforms. Implement actionable strategies to elevate patient care and capture revenue in areas such as bonding rates, reminders and forward booking
  • Ensure that fee schedules are current, revenue category budgets are achieved, and shorts are investigated.  Monitor fee capture and discounting to ensure reasonable and appropriate value
  • Consistently uses the resources available (Vet Success, PIMS, ALLYDVM etc.) to analyze and make effective actionable decisions that impact operations including, but not limited to, asset purchases, new hires, rate changes, and conflict resolution
  • Work with Home Office to ensure that all voluntary and mandatory controls, standards, requirements, rules & regulations are followed & any training needed is conducted (Employment Standards, CVO, AAHA, WHMIS, OHS, Xray etc)
  • Ensures the hospital team is able to succeed in their duties by providing coaching, development, training, mentorship and education as required
  • When Reception coverage is needed: the Practice Manager will assist with clerical and reception duties, client and in-patient intake and discharge duties, schedules, appointments, answers questions, and maintains front office and exam room flow. 
Education
  • A minimum of two years of experience providing onsite leadership and oversight of a veterinary or medical health care team is preferred
  • Education and training in business administration preferred
  • In-depth understanding of Human Resources and proven experience leading and innovating practices preferred
  • A vision to foster an inclusive, employee-centric culture
  • Experience developing strategic and multi-year business plans, resource forecasts, and in managing operational budgets
  • Experience with coaching, conflict resolution, and performance management
  • Proven ability to build and nurture relationships at all levels
  • Ability to influence and communicate in a clear and effective manner
  • An approach that is progressive, strategic, humble, and achievement oriented
  • Exemplary oral and written communication skills
Total Compensation - we will support your personal, financial, and professional growth through:
  • Competitive Salary: we offer a competitive range of $60,000 - $75,000/yr based on full-time hours, commensurate with experience and skill set
  • A Comprehensive Health Benefits Package (Medical, Dental, & Vision premiums paid by clinic)
  • Professional Services Coverage (chiropractor, massage therapist, physiotherapist, acupuncturist and more)
  • Enhanced Mental Health Practitioner Coverage
  • P3 Pawsitive Health & Lifestyle Spending Account
  • Unlimited Continuing Education (CE) funds for advanced professional development plus three days of paid leave to attend CE
  • Employee Assistance Program
  • Paid Licensing & Membership Dues
  • Paid Vacation Time
  • Paid Sick & Personal Emergency Days
  • Generous Veterinary Discounts (75% off services for your own pets, and an extended family and friends discount)
  • Clothing Allowance
  • Eligibility for EBITDA-based Performance Bonus
 

If you are looking for a progressive environment where each individual is heard, and recognized for their unique contributions, we'd love to talk.

We are an equal opportunity employer and are committed to providing a respectful, inclusive, and diverse workplace.

Visit our website at: https://mapleviewac.ca/

Contact Information: Text, call, or email Aysha at 289-707-4235 or [email protected] to arrange an introductory conversation to learn more.

 
P3 was founded to connect the resources and capabilities of a large company and the personality and flexibility of an independently owned hospital. Our mission is to empower veterinary teams to live their passion and focus on unparalleled care for pets and the people who love them.
 
We are an equal opportunity employer and are committed to providing a respectful, inclusive, and diverse workplace.
 
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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