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Assistant Office Administrator Jobs in Normal, IL

Core 3

Front Office Administrator

Bloomington, IL

$19 - $20/hr

Description Front Office Administrator Bloomington, IL Description About us: We are a full-service ... Welcoming visitors and directing them to the relevant office/personnel. * Assist walk in applicants ...

sandridge

Receptionist / Office Admin

Morton, IL · On-site

$14.50 - $18.50/hr

Receptionist/Office Admin Reports To HR Manager Department: Operations FLSA Status: Non Exempt ... Greet and assist visitors, employees, and vendors in a friendly and professional manner. * Answer ...

Sandridge Crafted Foods

Receptionist / Office Admin

Morton, IL · On-site

$14.50 - $18.50/hr

Receptionist/Office Admin Reports To HR Manager Department: Operations FLSA Status: Non Exempt ... Greet and assist visitors, employees, and vendors in a friendly and professional manner. * Answer ...

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All JobsOffice Administrator JobsAssistant Office Administrator JobsAssistant Office Administrator Jobs in Normal, IL

Assistant Office Administrator information

See Normal, IL salary details

$25.4K

$66.7K

$133.4K

How much do assistant office administrator jobs pay per year?

As of Aug 29, 2026, the average yearly pay for assistant office administrator in Normal, IL is $66,691.00, according to ZipRecruiter salary data. Most workers in this role earn between $44,000.00 and $78,700.00 per year, depending on experience, location, and employer.

What is an assistant office administrator?

Assistant Office Administrators provide support in managing the daily operations of an office. Their duties often include handling correspondence, organizing files, scheduling appointments, ordering supplies, and assisting with basic bookkeeping tasks. They help ensure that the office runs smoothly by supporting management and staff with administrative tasks. This role requires strong organizational, communication, and multitasking skills.

What are the key skills and qualifications needed to thrive as an assistant office administrator?

To thrive as an Assistant Office Administrator, you need strong organizational skills, attention to detail, and proficiency in office procedures, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic bookkeeping systems is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in this role. These skills and qualities are crucial for ensuring smooth office operations, supporting team productivity, and providing effective administrative support.

What are some common challenges faced by assistant office administrators, and how can they be successfully managed?

Assistant Office Administrators often juggle multiple tasks such as scheduling, managing correspondence, and supporting various team members, which can lead to conflicting priorities and tight deadlines. Successfully managing these challenges requires strong organizational skills, the ability to communicate clearly, and proficiency with office technology. Setting clear priorities, proactively communicating with colleagues about workload, and staying adaptable to sudden changes can help ensure day-to-day operations run smoothly.

What is the difference between Assistant Office Administrator vs Office Coordinator?

AspectAssistant Office AdministratorOffice Coordinator
Primary RoleSupports administrative tasks, manages office operations, assists with communicationCoordinates office activities, manages schedules, handles logistics
Required SkillsAdministrative skills, communication, organizationOrganizational skills, multitasking, communication
Work EnvironmentOffice setting, administrative supportOffice setting, event planning, logistics
Common UsageUsed in various industries for administrative support rolesUsed in corporate and organizational settings for managing office functions

The Assistant Office Administrator and Office Coordinator roles share similarities in supporting office functions and requiring organizational skills. However, the Assistant Office Administrator typically provides broader administrative support, while the Office Coordinator focuses more on coordinating activities and logistics. Both roles are essential for smooth office operations and are often found in similar work environments.

What are popular job titles related to Assistant Office Administrator jobs in Normal, IL?

For Assistant Office Administrator jobs in Normal, IL, the most frequently searched job titles are:

What job categories do people searching Assistant Office Administrator jobs in Normal, IL look for?

The top searched job categories for Assistant Office Administrator jobs in Normal, IL are:

What cities near Normal, IL are hiring for Assistant Office Administrator jobs?

Cities near Normal, IL with the most Assistant Office Administrator job openings:

Assistant Office Administrator jobs near you

Front Office Administrator

Core 3 Residential Real Estate

Bloomington, IL • On-site

Other

Posted 20 days ago

Job description

Front Office Administrator

Bloomington, IL

We are a full-service provider for all real estate-related needs; we have offices in Bloomington, Peoria, and Springfield, Illinois, and we currently manage residential units, commercial spaces, and homeowner associations.

At our Core 3, we are guided by our Core Values:

  • Lead by Example
  • Be Consistent
  • Hungry
  • Better Together
  • Client Focused
  • Have Fun

The ideal candidate will lead by example, and demonstrate a high level of initiative, professionalism, and customer service, upholding the values that make Core 3 a standout workplace.

About the role: Our company is looking for an organized and self-motivated Front Office Administrator for our Bloomington office who will provide administrative support to our office personnel. This role will include working closely with our Property Management team and handling clerical duties.

To be successful in this position you should be reliable, detail-oriented, professional, and have excellent written and verbal communication skills.

Responsibilities:

  • Welcoming visitors and directing them to the relevant office/personnel.
  • Assist walk in applicants with various tasks such as filling out an application, key check out, or move in packets
  • Act as a liaison between customers and office staff while they are out of the office to ensure prompt service
  • Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents.
  • Respond to all prospective inquiries including, online, in person, phone, etc.
  • Schedule showings for agents based on their availability
  • Answer calls regarding rental application status, and work with office staff to ensure prospects are informed through the application process
  • Assist as needed for lock outs, meeting vendors on site, potential showings based on office availability
  • Act as back up for Penske rental truck check outs and returns
  • Entry of rental payments, 30-day notices, tenant insurance, and other relevant items into our tenant software
  • Performing other duties as assigned

Requirements:

  • High school diploma or equivalent.
  • Proficient in various computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and Teams).
  • Comfortable handling confidential information.
  • Multi-tasking and time-management skills, with the ability to prioritize tasks.

Apply