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Assistant Office Admin Jobs in Wisconsin (NOW HIRING)

Topgolf

Office Admin

Monona, WI · On-site

$18.75 - $25.75/hr

Job Responsibilities * Assist in managing and organizing office operations and procedures. * Handle incoming calls, emails, and correspondence, directing them to the appropriate personnel. * Maintain ...

pompstire

Counter Sales and Office Admin

Eau Claire, WI

$18.25 - $24.75/hr

Greet and assist visitors, directing them to the appropriate personnel * Manage the distribution of incoming mail and packages * Perform additional duties as assigned by the supervisor to support ...

New

RAS Logistics Inc

Office Administrator

Sun Prairie, WI · On-site

$19 - $21/hr

Address and resolve operational issues quickly to minimize disruptions. * Assist in onboarding new ... Office Administrator benefits include the following. * Excellent base wage * Insurance available ...

RAS Logistics LLC

Office Administrator

Waukesha, WI · On-site

$19 - $21/hr

Address and resolve operational issues quickly to minimize disruptions. * Assist in onboarding new ... Office Administrator benefits include the following. * Excellent base wage * Insurance available ...

RAS Logistics Inc

Office Administrator

Waukesha, WI · On-site

$19 - $21/hr

Address and resolve operational issues quickly to minimize disruptions. * Assist in onboarding new ... Office Administrator benefits include the following. * Excellent base wage * Insurance available ...

RAS Logistics LLC

Office Administrator

Sun Prairie, WI

$19 - $21/hr

Address and resolve operational issues quickly to minimize disruptions. * Assist in onboarding new ... Office Administrator benefits include the following. * Excellent base wage * Insurance available ...

RAS Logistics

Office Administrator

Sun Prairie, WI · On-site

$20 - $23/hr

Address and resolve operational issues quickly to minimize disruptions. * Assist in onboarding new ... Office Administrator benefits include the following. * Excellent base wage * Insurance available ...

RAS Logistics

Office Administrator

Waukesha, WI · On-site

$19 - $21/hr

Address and resolve operational issues quickly to minimize disruptions. * Assist in onboarding new ... Office Administrator benefits include the following. * Excellent base wage * Insurance available ...

UFP Industries

Office Administrator

Milwaukee, WI · On-site

$17.75 - $24.50/hr

Job Summary The Office Administrator is responsible for planning, directing and coordinating the ... Works closely with plant management to assist with their staffing needs * Posting jobs and ...

UFP Industries

Office Administrator

Milwaukee, WI · On-site

$17.75 - $24.50/hr

Job Summary The Office Administrator is responsible for planning, directing and coordinating the ... Works closely with plant management to assist with their staffing needs * Posting jobs and ...

Integrity Marketing Group

Office Administrator

Madison, WI · On-site

$18.25 - $25/hr

... Assist agents with administrative tasks, including document preparation, scanning, copying, filing, and mailing • Help coordinate appointments, meetings, and office resources • Maintain office ...

Integritymarketing

Office Administrator

Madison, WI · On-site

$18.25 - $25/hr

Position Summary We are seeking a reliable, professional, and customer-focused Office Administrator ... Assist agents with administrative tasks, including document preparation, scanning, copying, filing ...

On-site Staffing Services

Be Seen First

Office Administrator

Franklin, WI · On-site

$22/hr

On-site Staffing is seeking an Office Administrator for a company that is located in Franklin, WI ... Assist with getting build sheets in BoxCad & planning in Load Balancer · Other duties may be ...

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Assistant Office Admin information

What is an assistant office admin?

Assistant Office Admins, also known as Administrative Assistants or Office Assistants, are professionals who support the daily operations of an office. They perform a variety of tasks such as answering phones, scheduling appointments, managing files, handling correspondence, and assisting other staff members with administrative duties. Their role is essential in ensuring that the office runs smoothly and efficiently, often acting as the first point of contact for visitors and clients. Strong organizational, communication, and computer skills are important for success in this role.

What are the key skills and qualifications needed to thrive as an assistant office admin?

To thrive as an Assistant Office Admin, you need organizational skills, attention to detail, and proficiency in administrative tasks, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and basic bookkeeping tools is typically required. Strong communication, multitasking, and problem-solving abilities help you effectively support the office environment and collaborate with colleagues. These skills ensure smooth daily operations, efficient workflow, and a productive workplace.

What are some typical challenges an assistant office admin might face when managing multiple tasks and priorities?

Assistant Office Admins often juggle a variety of responsibilities, such as scheduling meetings, managing correspondence, and maintaining office supplies. A common challenge is balancing urgent requests from different team members while keeping routine tasks on track. Effective time management, clear communication, and the ability to adapt quickly are essential to staying organized and ensuring nothing falls through the cracks. Many offices use digital tools and collaborative platforms to help streamline these processes, so familiarity with such systems can be highly beneficial.

What is the difference between Assistant Office Admin vs Office Coordinator?

AspectAssistant Office AdminOffice Coordinator
CredentialsHigh school diploma; some roles may require administrative certificationsHigh school diploma; often similar certifications
Work EnvironmentOffice settings, supporting administrative tasksOffice settings, managing daily operations and coordination
Employer UsageCommonly used in small to medium offices for administrative supportUsed across industries to oversee office functions and logistics
Search/Comparison IntentYesYes

While both roles support office functions, the Assistant Office Admin primarily provides administrative support, handling tasks like scheduling and correspondence. The Office Coordinator often manages broader office operations, including logistics and workflow coordination. The roles overlap but differ in scope and responsibilities, with the Office Coordinator typically taking on more operational duties.

What does an assistant office admin do in an office?

An assistant office admin supports daily office operations by handling tasks such as managing schedules, answering phones, organizing files, and coordinating communication. They often use office software like Microsoft Office and may assist with administrative projects to ensure smooth workflow.

What are the most commonly searched types of Office Admin jobs in Wisconsin?

The most popular types of Office Admin jobs in Wisconsin are:

What are popular job titles related to Assistant Office Admin jobs in Wisconsin?

For Assistant Office Admin jobs in Wisconsin, the most frequently searched job titles are:

What job categories do people searching Assistant Office Admin jobs in Wisconsin look for?

The top searched job categories for Assistant Office Admin jobs in Wisconsin are:

What cities in Wisconsin are hiring for Assistant Office Admin jobs?

Cities in Wisconsin with the most Assistant Office Admin job openings:

Assistant Office Admin jobs near you
Infographic showing various Assistant Office Admin job openings in Wisconsin as of August 2026, with employment types broken down into 1% As Needed, 87% Full Time, 10% Part Time, and 2% Contract. Highlights an 87% Physical, 5% Hybrid, and 8% Remote job distribution.

Administrative Assistant / Office Administrator

Leapros Skilled Trades

Kenosha, WI

$19 - $26/hr

Contractor

Medical, Dental, Vision

Re-posted 3 days ago

Job description

Leapros Skilled Trades is actively hiring Administrative Assistant / Office Administrator in Kenosha, WI. The Administrative Assistant / Office Administrator will manage the daily administrative and financial operations for a busy HVAC office in Kenosha, WI. The ideal candidate will have a strong background in bookkeeping, accounts payable, and accounts receivable to ensure accurate invoicing and smooth business operations.

Job Type: Contract

Pay: $19 to $26 Per Hour BOE

Responsibilities:

  • Manage all accounts payable and accounts receivable functions.
  • Perform daily bookkeeping tasks to maintain accurate financial records.
  • Process, verify, and track invoices for customers and vendors.
  • Organize and maintain physical and digital filing systems for the office.
  • Provide general administrative support, including answering phones and handling correspondence.
  • Assist with data entry and the preparation of financial reports.
  • Ensure all documentation is accurate and compliant with company standards.
  • Coordinate with the team to facilitate efficient office workflows.

Qualifications:

  • Proven experience in office administration or bookkeeping roles.
  • Strong proficiency in accounts payable (A/P) and accounts receivable (A/R) processes.
  • Demonstrated experience with bookkeeping software and invoicing procedures.
  • Proficiency in Microsoft Office Suite, particularly Excel for financial tracking.
  • Prior experience working in the HVAC or construction industry is preferred.
  • Excellent organizational skills and a high level of accuracy in data management.
  • Ability to work effectively in a contract-based professional environment.

Physical Requirements:

  • Prolonged periods sitting at a desk and working on a computer.
  • Regularly required to stand, sit, talk, hear, and reach.
  • Manual dexterity to operate a computer, telephone, and other office equipment.
  • Occasional stooping, kneeling, and bending.
  • Ability to lift up to 20 pounds on occasion.

Pay Transparency:

The anticipated pay range for this position is $19 to $26 per hour, based on relevant factors such as experience, skills, education, internal equity, and geographic location. Final compensation will be determined during the interview process by the hiring authority.

Benefits Summary:

We offer a comprehensive benefits package that includes:

  • Medical, dental, and vision insurance
  • Paid Sick Time
  • Employee assistance programs (EAP)

Leapros serves a tight community of proven, skilled tradespeople. As a team member, you are treated with the respect which your value has earned you. This means competitive pay, consistent work, a safety culture that starts at the top, and safety training.

We are committed to our core values and guiding ethical principles, to conducting business in a non-discriminatory manner, and to operating in strict compliance with applicable federal and state laws pertaining to Equal Employment Opportunity. To learn more about Leapros visit our website at www.leapros.com.

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