Assistant File Clerk Jobs in Raleigh, NC (NOW HIRING)

Salary: See Position Description
Location : 111 East Second St, Clayton, NC
Job Type: Full-time
Job Number: 26-00927
Department: General Government
Division: Legislative and Town Clerk
Opening Date: 05/12/2026
Closing Date: 5/27/2026 11:59 PM Eastern
Description
* Salary Grade SG 110* * Recruitment Salary Range: $53,522.00 - $66,843.00 *
** Salary offered will be determined based on directly related experience **
* Work Location is Town Hall Clayton, NC (Johnston County) *
The Town of Clayton is seeking applicants for a Deputy Town Clerk for the General Government Department. The Town of Clayton employs more than 340 full-time staff in areas including police, fire, and electric utilities. The Town of Clayton also offers a range of PT positions including positions in Parks & Rec, Library, and Cultural Arts.
The Town of Clayton is the fastest growing town in Johnston County, which is the fastest growing county in the State of North Carolina. The vision for the Town of Clayton includes a thriving town where growth contributes to the quality of life enjoyed by long-time residents and newcomers alike; easy access but with an atmosphere that feels smaller than it is; a system of parks and greenways that connect people and places; neighborhoods with a variety of quality living options; a town that offers opportunities for people to live, create, shop and eat; a bustling and historic downtown, and businesses that are successful, growing, and investing in the community.
Duties & Responsibilities
Under the direction of the Town Clerk, the Deputy Town Clerk will perform a variety of administrative, paraprofessional and support duties in the legislative office which require an advanced level of understanding of the Town's rules and regulations and other organizational goals and services.
The Deputy Town Clerk position will have substantial public and inter-department contact at the professional level. Considerable tact and courtesy is required in dealing with the public and staff. The employee must work in accordance with the North Carolina General Statutes, Town Ordinances, and standard office procedures governing the responsibilities of municipal clerks.

• Facilitate and coordinate appointed advisory Town Board recruitment process
• Maintain database and ensure Town website is updated for the appointed Town Boards
• Maintain meeting calendars for the appointed advisory Town boards
• Prepare minutes of the Town Council, Planning Board, and Board of Adjustment for microfilming at the (NC) Department of Archives
• Record legal documents at the appropriate Register of Deeds Office for the Town of Clayton
• Maintain the contract and agreement files for the Town of Clayton
• Creation and maintenance of files for Annexation, Subdivisions and Conditional (Special) Use Permit Requests and news paper affidavits
• Maintain spreadsheet for keys for Town Hall and Parks & Recreation buildings
• Assign keys to personnel
• Research minutes and Town Code of Ordinances
• Creation of work order for re-key of locks within Town Hall
• Research files for requested historical documents
• Ensure office supplies are fully stocked to include name plates for all boards
• Order logo apparel for council members
• Coordinate monthly shred schedule and yearly annual document purge
• Knowledge of the open meeting and public records law
• Assist with preparation of the agenda for the Town Council meetings
• Maintain Resolution and Ordinance Books
• Attend Town Council meeting in absence of Town Clerk
• Certify official documents in the absence of the Town Clerk
• Serve as Notary Public and administer oaths on behalf of the Town as required
• Serve as Clerk to the Fire Advisory Board
• Serve as Clerk to the Library Advisory Board
• Serve as Clerk to the Public Art Advisory Board
• Ensuring invoices are coded properly for payment to include legal invoices for Town Manager's office
• Serve as Clerk to other Advisory Boards as needed
• Ensure council meeting room set up is complete to include microphone settings, operational laptop and set up of meal
• Create financial requisitions for vendor payment
• Provide coverage for reception desk as needed
• Assist with logistics for meetings of Town Manager
• Assist with planning and coordination of special events(Elected Official Event, Organizational Meeting, Advisory Board Appreciation Event, etc.)
• Assist during long term absence of administrative assistant assigned to office of the Town Manager
• Some evening work required
• Other duties as assigned

Special Requirements, Education & Experience

• Knowledge of NCGS

• Knowledge of Clayton Code of Ordinances

• Knowledge of standard operating practices involved in modern office operation and servicing the public

• Ability to deal effectively with the public in a tactful and effective manner

• Ability to create and maintain accurate records, reports, and files in accordance to NCGS

• Ability to prioritize work and meet deadlines

• Ability to multi-task and work with high volume of activities

• Ability to communicate effectively in oral and written form

• Ability to establish and maintain effective work relationships with coworkers, supervisors and the general public

• Ability to obtain/maintain Notary Public

• Ability to work/attend night meetings

Education and Experience

• High School Diploma or GED required.

Licenses/Certifications:

• (NCCMC) North Carolina Certified Municipal Clerk (Preferred)

• (CMC) Certified Municipal Clerk Certification (Preferred)

• (MMC) Master Municipal Clerk Certification (Preferred)

• Notary Public (Required)

* SUBMIT OFFICIAL APPLICATION USING THE TOWN'S CAREER WEBSITE*
https://www.townofclaytonnc.org/
If you have technical issues submitting your application, please call the NEOGOV (governmentjobs.com) Help Line at 855-524-5627. If there are any questions about this posting, other than your application status, please contact the Human Resources Office. If multiple applications are submitted to an individual posting, only the most recent application received prior to the closing date will be accepted. To check the status of your application, please log on to your NEOGOV account and click "Application Status". It is not necessary to contact the Human Resources Office to check the status of an application. Normal processing time for applications is 30-45 days from the closing date of the posting.
To obtain veterans preference, you must scan and upload a copy of your DD-214 or discharge orders. Degrees must be accredited by the U.S. Department of Education. Transcripts and degree evaluations may be uploaded with your application. To receive credit for your work history and credentials, you must list the information on the online application form. Any information omitted from the application cannot be considered for qualifying credit. Attached or incorporated resumes (including Text Resume's on the on-line application) WILL NOT be used for screening for qualifying credit. "See Resume" or "See Attachment" WILL NOT be accepted in lieu of completing an on-line application form. Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
Applicants may be subject to a criminal background check. Effective October 1, 2025, in accordance with North Carolina state law, all applicants for positions that involve working with children in any capacity are required to undergo criminal history record checks conducted by the North Carolina State Bureau of Investigation (SBI). Credit and motor checks are required for some administrative, finance and operational positions. Applicants will be required to take and pass a Pre-Employment Drug and Alcohol screen once they are verbally given a conditional offer of employment. Depending on the position, employees may be subject to random drug and alcohol screens throughout their employment. Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA), Equal Employment Opportunity (EEO), and Employee Polygraph Protection Act (EPPA).
Town of Clayton employees enjoy many benefits including a retirement pension plan, 401K membership, Paid Vacation, Sick and Holiday Leave, State Health Plan, and various other benefits. Benefits information can be found by going directly to the Town of Clayton website at: https://www.townofclaytonnc.org/251/Benefits.
When a salary range is posted, the actual salary will be based on relevant competencies, knowledge, skills & abilities, internal equity and budgetary considerations pertinent to the advertised position. The Town of Clayton is an Equal Opportunity Employer. Hiring salary will not exceed hiring pay range unless approved by the Town Manager.
Applications may be reviewed to determine if applicants education and experience is more applicable to other vacant positions within the Town.
01
What is your understanding of open meetings laws and public records laws? Provide an example of how you have applied them in your work.
02
Explain your experience preparing meeting agendas, minutes, and official documents for a governing board.
03
Are you willing to accept the position if offered at the Recruitment Salary Range: $53,522.00 - $66,843.00?

• Yes
• No

Required Question