ZipRecruiter

Log In

1

Assistant File Clerk Jobs in Hawaii (NOW HIRING)

County of Hawai`i

Office Assistant III - SR-10

Hilo, HI · On-site

$41K/yr

The next level in the series is Real Property Tax Clerk, SR-12, $3,748/month. Persons hired into ... Sets up and maintains paper and electronic files and revises system as necessary; codes and indexes ...

Hawaii County, HI

Office Assistant III - SR-10

Hilo, HI · On-site

$41K/yr

The next level in the series is Real Property Tax Clerk, SR-12, $3,748/month. Persons hired into ... Sets up and maintains paper and electronic files and revises system as necessary; codes and indexes ...

USDN Inc.

Office Assistant III - SR-10

Kailua, HI · On-site

$3.7K/mo

The next level in the series is Real Property Tax Clerk, SR-12, $3,748/month. Persons hired into ... Conducts extensive searches through a variety of paper and electronic files and records, extracts ...

New

County Of Maui

Tax Clerk I (SR-12)

Wailuku, HI

$3.7K/mo

Assists taxpayers in preparing and filing tax returns, exemptions, dedications, vouchers, and tax appeals. Provides information on all tax matters. Assist taxpayers with navigating the County ...

County of Maui

Tax Clerk I (SR-12)

Wailuku, HI · On-site

$3.7K/mo

Assists taxpayers in preparing and filing tax returns, exemptions, dedications, vouchers, and tax appeals. * Provides information on all tax matters. * Assist taxpayers with navigating the County ...

Knife River Corporation

PAYROLL CLERK

Kailua Kona, HI · On-site

$20.75 - $27/hr

Prepare and maintain team member files. * Prepare new employee orientation materials and assist with onboarding. * Assist human resources and/or administrative team with various tasks and special ...

County Of Maui

Secretary II (SR-16)

Wailuku, HI

$4.3K/mo

These classes differ from the Clerk-Stenographer and Office Operations Assistant classes in that ... Searches files and assembles background materials and information for executive action or decisions;

KTA Super Stores

Pharmacy Assistant, Waimea

HI · On-site

$18 - $20/hr

... senior clerk, supervisor, director or designated person-in-charge. * Answer incoming phone calls ... Process invoices and file prescriptions. * Order, check-in and store supplies and merchandise.

County of Maui

Secretary II (SR-16)

Wailuku, HI · On-site

$4.3K/mo

These classes differ from the Clerk-Stenographer and Office Operations Assistant classes in that ... Searches files and assembles background materials and information for executive action or decisions;

ABM Industries, Inc.

Administrator

Honolulu, HI · On-site

$18 - $20/hr

... opening for a Office Clerk/Administrative Assistant to provide administrative support and ... Filing, maintain files and recordkeeping with confidentiality * Generate monthly invoices ...

ABM

Administrator

Honolulu, HI · On-site

$18 - $20/hr

... opening for a Office Clerk/Administrative Assistant to provide administrative support and ... Filing, maintain files and recordkeeping with confidentiality * Generate monthly invoices ...

Boyd Gaming

Travel Clerk - Hawaii (FT)

Honolulu, HI · On-site

Responsible for issuing documents, reconciles cash and charge sales and files related documentation. * Is knowledgeable of specific geographic areas and locations in order to best assist customers in ...

Boyd Gaming

Travel Clerk - Hawaii (FT)

Honolulu, HI

Responsible for issuing documents, reconciles cash and charge sales and files related documentation. * Is knowledgeable of specific geographic areas and locations in order to best assist customers in ...

asrcfh

Procurement Support I

Schofield Barracks, HI · On-site

... Assistant/Storefront Clerk. Location is Schofield Barracks, Hawaii. This is an entry level ... Will perform data entry, run status reports, file, customer checkouts and perform other general ...

previous page

Showing results 41-60

All JobsFile Clerk JobsAssistant File Clerk JobsAssistant File Clerk Jobs in Hawaii

Assistant File Clerk information

What is an assistant file clerk?

Assistant File Clerks are administrative professionals who help organize, maintain, and retrieve files and records for an organization. Their duties typically include sorting documents, filing paperwork in the correct locations, updating records, and ensuring that information is easy to find when needed. They may also be responsible for scanning documents, entering data into computer systems, and assisting other staff members with document management. This role is essential for maintaining an efficient office and ensuring important information is properly stored and accessible.

What are the key skills and qualifications needed to thrive as an assistant file clerk, and why are they important?

To thrive as an Assistant File Clerk, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with office filing systems, document management software, and basic computer applications like Microsoft Office is typically required. Reliability, time management, and clear communication are valuable soft skills in this role. These skills ensure accurate record-keeping, efficient document retrieval, and smooth office operations.

What are some common challenges faced by assistant file clerks, and how can they be managed effectively?

Assistant File Clerks often encounter challenges such as managing large volumes of documents, maintaining accuracy under tight deadlines, and adapting to both digital and physical filing systems. To manage these effectively, it is important to develop strong organizational skills, attention to detail, and familiarity with document management software. Clear communication with supervisors and colleagues also helps ensure that priorities are understood and that files are accessible when needed, contributing to a smooth workflow.

What is the difference between Assistant File Clerk vs File Clerk?

AspectAssistant File ClerkFile Clerk
ResponsibilitiesSupporting file organization, data entry, and assisting with document managementMaintaining, organizing, and retrieving physical or electronic files
Required SkillsBasic clerical skills, attention to detail, familiarity with filing systemsStrong organizational skills, accuracy, knowledge of filing procedures
Work EnvironmentOffice settings, administrative departmentsOffice, records departments, administrative support roles
CertificationsNone typically required; some roles may prefer basic office certificationsNone typically required; experience often valued

The main difference is that an Assistant File Clerk supports and assists with filing tasks, often handling data entry and organization, while a File Clerk is primarily responsible for maintaining and retrieving files. Both roles require organizational skills and are found in office environments, but the Assistant File Clerk usually performs more supportive duties.

What do you do as an assistant file clerk?

An assistant file clerk helps organize, maintain, and retrieve physical or electronic files in an office or records department. They may update filing systems, ensure documents are properly labeled, and assist with data entry using office software. Attention to detail and organizational skills are important for this role.

What does an assistant file clerk do?

An assistant file clerk helps organize, maintain, and retrieve physical or electronic files in an office setting. They assist with data entry, record keeping, and ensuring documents are properly filed and accessible, often using filing systems and office software. Attention to detail and organizational skills are important for this role.

What are the most commonly searched types of File Clerk jobs in Hawaii?

The most popular types of File Clerk jobs in Hawaii are:

What cities in Hawaii are hiring for Assistant File Clerk jobs?

Cities in Hawaii with the most Assistant File Clerk job openings:

Assistant File Clerk jobs near you
Infographic showing various Assistant File Clerk job openings in Hawaii as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 17% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Secretary II

J&J Worldwide Services

Tripler Army Medical Center, HI • On-site

Full-time

Posted 18 days ago

Job description

General Summary
Primary provides administrative and secretarial support to the daily operations of the department. Secondarily provides backup support to Production Control Clerk.
Essential Duties and Responsibilities
  • Provide reception services and greet visitors
  • Assist Project Manager with administrative support
  • Maintain employee records and upload documentation into UltiPro
  • Maintain safety files with electronic tracking of training and certifications
  • Upload licenses and certifications on site and electronically
  • Take meeting minutes and transcribe for distribution as required
  • Prepare and provide required reports to the government in accordance with Statement of Work deliverables
  • Update unions with monthly changes, additions, and performances
  • Process invoices through Company's accounts payable system
  • Assist vendors with questions regarding information on invoices, documents & payments
  • Schedule interviews and provide management with necessary paperwork
  • Process backgrounds checks and pre-employment, and post-accident drug screens
  • In-process new employees and verify identification documents for I-9's in UltiPro
  • Assist new hires with Onboarding process
  • Prepare termination paperwork for Project Manager review and update UltiPro
  • Track employee performance (reprimands, written warnings, counseling, note to file)
  • Perform data entry in UltiPro, DMLSS, Computerized Maintenance Management Software (CMMS) and other Company or government provided software, as needed
  • Order office supplies in SmartsPro and distribute to departments
  • Perform scanning and copying of documents, sort and deliver mail
  • Schedule and coordinate annual medical testing
  • Assist Production Control Clerk, when required, with receiving, processing, and dispatching Help Desk work orders, including entering information in CMMS
  • Other duties as assigned

Knowledge, Experience and Skill Requirements
  • Two years prior office administrative experience preferred
  • Experience with Microsoft Word, Excel and Outlook
  • Strong organizational skills
  • Experience using telephones, fax machines, copy machines, scanners and printers

Licenses and Certification
Required:
  • High School Diploma or Higher Education
  • Valid Driver's License

Work Environment
Employee is regularly required to sit; use hands to handle or feel and communicate effectively. Frequently required to reach with hands and arms and occasionally is required to stand; walk and stoop, kneel, crouch, or crawl. Employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
  • Must be able to pass background check and obtain NALAC Security Clearance.

This job description is subject to change by the employer as the needs of the employer and requirements of the job change.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Apply