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Assistant Event Manager Jobs in Spring Valley, NY

Scholars of Finance

Events Manager

New York, NY · On-site +1

Your responsibilities will span event strategy, logistics, volunteer leadership, speaker and ... Coach and motivate student volunteers to assist with Leadership Symposia and local partner events

ABILIS INC

EVENTS MANAGER

Greenwich, CT · Hybrid

... event planning and execution. * Assist the Senior Vice President of Development ... Develop and manage event budgets, ensuring alignment with expense and revenue projections, and ...

Columbia University

Strategic Events Manager

New York, NY · On-site

$74K - $80K/yr

Event Planning: * Assist the Executive Director of Communications, the Director of Strategic Events & Programming, and the Assistant Director of Event Planning & Logistics with the coordination and ...

Puppy Sphere

New York Event Supervisor

New York, NY · On-site

Event Operations: * Oversee on-site and off-site execution of Puppy Sphere events to ensure a ... with management or customer service as necessary. * Assist as the on-site lead for emergency ...

Puppy Sphere

New York Event Supervisor

New York, NY · On-site

$23/hr

Event Operations: * Oversee on-site and off-site execution of Puppy Sphere events to ensure a ... with management or customer service as necessary. * Assist as the on-site lead for emergency ...

Michaels Stores

Party & Event Host

Nanuet, NY

$16.50 - $19.40/hr

Event Coordination * Plan and coordinate multiple events at once including children's birthday ... Educate customer on Voice of Customer (VOC) survey. * Assist with Omni channel processes, including ...

Dow Jones

Event Operations Coordinator

New York, NY

The successful candidate will assist with vendor management, event technology, budget administration, project planning, and onsite event execution while helping deliver exceptional experiences for ...

FeverUp

Trail Manager (Freelance)

New York, NY

$400/day

... Event Management and technical teams. The Trail Manager will assist with liaising with the production and management teams on site and ensuring that the site and venue are show ready during the ...

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Assistant Event Manager information

What does an assistant event manager do?

An Assistant Event Manager supports the planning, coordination, and execution of events such as conferences, weddings, corporate meetings, and festivals. They work closely with the event manager and other team members to handle logistics, communicate with vendors, manage budgets, and ensure events run smoothly. Their responsibilities may include scheduling, overseeing setup and teardown, troubleshooting issues during events, and maintaining records. This role requires strong organizational, communication, and problem-solving skills.

What are some typical challenges assistant event managers face when coordinating events, and how can they be addressed?

Assistant Event Managers often encounter challenges such as managing last-minute changes, balancing multiple vendors, and ensuring clear communication among team members. Staying organized with detailed timelines and checklists helps mitigate unexpected issues. Building strong relationships with vendors and maintaining open communication channels within the team also ensures smoother coordination and problem-solving during high-pressure situations.

What is the difference between Assistant Event Manager vs Event Coordinator?

AspectAssistant Event ManagerEvent Coordinator
ResponsibilitiesSupports event planning, manages logistics, assists with vendor coordinationPlans and executes event details, manages on-site activities
Required SkillsOrganizational skills, communication, teamworkCoordination, problem-solving, multitasking
Work EnvironmentOffice-based with site visitsOn-site during events
CertificationsEvent planning certifications helpfulEvent management experience preferred

While both roles support event execution, the Assistant Event Manager typically assists with planning and logistics behind the scenes, whereas the Event Coordinator handles on-site event management. The Assistant Event Manager often works closely with the Event Manager to ensure smooth operations, making it a supportive role with a focus on coordination and preparation.

What are the key skills and qualifications needed to thrive as an assistant event manager, and why are they important?

To thrive as an Assistant Event Manager, you need strong organizational abilities, attention to detail, and a background in hospitality or event management, often supported by a relevant degree or certification. Familiarity with event management software, budgeting tools, and scheduling systems is commonly required. Excellent communication, problem-solving, and teamwork skills help you adapt to dynamic environments and client needs. These skills and qualities are crucial for delivering seamless, successful events and ensuring client satisfaction.

What cities near Spring Valley, NY are hiring for Assistant Event Manager jobs?

Cities near Spring Valley, NY with the most Assistant Event Manager job openings:

Assistant Event Manager jobs near you

Events Manager

Scholars of Finance

New York, NY • On-site, Remote

Full-time

Medical, Retirement, PTO

Re-posted 23 days ago

Job description

Job Summary
The Events Manager will be a key member of our team and pivotal in bringing Scholars of Finance's gatherings to life. Your responsibilities will span event strategy, logistics, volunteer leadership, speaker and Corporate Partner coordination, and on-site execution. You will collaborate closely with multiple members of our team, student leaders, donors, and partners to plan and deliver world-class events that advance our vision, mission, and values. This is your opportunity to scale Scholars of Finance's reach and impact through unforgettable, mission-driven experiences.
About Scholars of Finance
Scholars of Finance is a rapidly growing organization on a mission to transform our economic system to help make the world a better place. We are sending thousands of purpose-driven, principled future leaders into the finance industry to positively influence the trillions of dollars it manages and allocates. College is the entry point into finance, so we provide leadership development to undergraduates and help them secure roles in finance where they can effect systemic change.
Since 2019, we've raised $12M+ and impacted 7,000+ students across 60+ universities, and we're just getting started. We're a close, motivated team with a big vision of a future where all finance leaders steward the world's capital with integrity, humility, compassion, and excellence. We are fortunate to be backed by world-class Founding Partners such as BlackRock, Goldman Sachs, KKR, and U.S. Bank, and are being advised by incredible industry leaders to achieve our mission.
What You'll Do
  • Oversee student planning of 8-10 annual regional Leadership Symposia across the United States, ensuring all logistical aspects are organized, including venue selection, speaker recruitment, budgeting, and sponsorship
  • Organize and execute a virtual career fair each year with 20+ partners and thousands of students
    Collaborate with student leaders and external partners to develop engaging event agendas and secure high-profile speakers
  • Build and manage detailed run-of-show plans, timelines, and budgets, and lead flawless on-site execution from setup through teardown
  • Manage event timelines and cross-functional coordination, ensuring all stakeholders-including Marketing-are aligned from planning through execution
  • Manage vendor, venue, and sponsor relationships, negotiating logistics and resolving issues in real time
  • Assist in the planning and delivery of fundraising events, and bring together leading executives to fund our mission and programs
  • Capture and apply post-event learnings, tracking attendance, satisfaction, and other success metrics to continuously improve each event
  • Streamline, consolidate, and optimize all event operations to drive efficiency, leverage, and scale
  • Coach and motivate student volunteers to assist with Leadership Symposia and local partner events
  • Ensure SOF's mission, vision, and values are powerfully brought to life through every event experience

Transformation You'll Drive
  • Elevate SOF's events to make them world-class gatherings that the most prestigious finance leaders and investors in the world will want to attend and invite their friends and colleagues
  • Build repeatable, scalable event systems and playbooks that allow SOF to deliver more events, at higher quality, as we grow
  • Partner with the CEO, COO, VPs, and the broader team to deliver events that deepen our impact, grow our community, and scale our mission to thousands of universities across the financial industry

What You'll Need
Foundational Qualifications
  • 3-5+ years of corporate and/or Non-profit event planning experience, showcasing a growth-oriented trajectory, experience with conferences preferred.
  • Bachelor's degree
  • Previous experience of having full ownership and managing events of various sizes and complexities, from conception to execution
  • Demonstrated expertise in event logistics-venue selection, vendor and speaker coordination, budgeting, and sponsorship
  • Excellent attention to detail, organization, and strong written and verbal communication skills
    Proficiency in event and project management tools and Google Suite
  • Strong organizational and multitasking abilities, with the capability to manage multiple projects simultaneously and prioritize tasks effectively
  • Flexibility to travel up to 10% of the time, including some nights and weekends, for SOF conferences, fundraising events, and quarterly management team off-sites across the United States
  • Prior experience thriving in a remote work environment for a significant period of time, able to self-motivate without constant oversight
  • You want to work on a high-performance team that is striving for excellence
  • Ability to travel up to 15% of the time

Mentality for Success
  • Passion for our mission, transforming the finance system and impacting student lives
  • Commitment to developing ethical and morally sound leaders and a belief in finance as a force for good
  • Willingness to contribute beyond your job description and do whatever it takes to push the mission forward
  • Humility to be both a leader and a "do-er." After building a strategy, you'll roll up your sleeves and do whatever it takes to get it done.
  • Ability to work with multiple stakeholders in a heavily cross-functional environment
  • Embraces collaboration and discussion - no "lone wolfing"
  • Can work independently and meet deadlines without continuous oversight
  • Courage to challenge the status quo when logic and reason require it. Is something broken? Fix it.
  • Thrives in a high-paced "startup-like" environment of high output and expectations.

High-Value Nice-to-Haves
  • Experience working with college students and finance professionals
  • Network in the finance sector and experience collaborating with global teams
  • Proficiency in AI tools like Claude, Notion, and Gemini
  • Degree in Event Management, Hospitality, Communications, or a related field

Benefits You'll Enjoy
  • 401k match (100% match up to 5% of the base salary)
  • Pre-tax reimbursement for healthcare expenses
  • Generous paid parental leave
  • Unlimited PTO; all federal holidays off
  • Quarterly in-person team off-sites
  • High-growth culture to accelerate your professional development
  • Focus on ensuring all team members thrive holistically

$90,000 - $90,000 a year
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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