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Assistant Event Manager Jobs in O Fallon, IL (NOW HIRING)

Fresh Form Draft

Event Coordinator

Saint Louis, MO

... Entry Level Events Assistant . This is a fantastic opportunity to be part of a team shaping ... As an Event Coordinator, you will play a pivotal role in planning, executing, and managing a ...

Alphabe Insight Inc

Events Assistant

Saint Louis, MO · On-site

$52K - $57K/yr

Property Soar is seeking a highly organized and motivated Events Assistant to support the planning ... Prepare event materials and manage logistics such as catering, transportation, and equipment

Limitless East Marketing

Events Assistant

Saint Louis, MO · On-site

$52K - $57K/yr

Property Soar is seeking a highly organized and motivated Events Assistant to support the planning ... Prepare event materials and manage logistics such as catering, transportation, and equipment

ABM Industries, Inc.

Event Lead

Saint Louis, MO · On-site

$25 - $28/hr

Assign duties, monitor performance, and provide coaching and feedback. * Assist with scheduling, timekeeping, and attendance tracking. Event Management * Act as the primary point of contact for ...

Bath Concepts

Event Marketer

Hazelwood, MO · On-site

$1.1K - $2.2K/wk

Arrive on time and assist with event setup and breakdown as needed Compensation & Benefits * Weekly ... Opportunities for advancement into leadership and management roles * Fun, team-oriented work ...

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Assistant Event Manager information

What does an assistant event manager do?

An Assistant Event Manager supports the planning, coordination, and execution of events such as conferences, weddings, corporate meetings, and festivals. They work closely with the event manager and other team members to handle logistics, communicate with vendors, manage budgets, and ensure events run smoothly. Their responsibilities may include scheduling, overseeing setup and teardown, troubleshooting issues during events, and maintaining records. This role requires strong organizational, communication, and problem-solving skills.

What are some typical challenges assistant event managers face when coordinating events, and how can they be addressed?

Assistant Event Managers often encounter challenges such as managing last-minute changes, balancing multiple vendors, and ensuring clear communication among team members. Staying organized with detailed timelines and checklists helps mitigate unexpected issues. Building strong relationships with vendors and maintaining open communication channels within the team also ensures smoother coordination and problem-solving during high-pressure situations.

What is the difference between Assistant Event Manager vs Event Coordinator?

AspectAssistant Event ManagerEvent Coordinator
ResponsibilitiesSupports event planning, manages logistics, assists with vendor coordinationPlans and executes event details, manages on-site activities
Required SkillsOrganizational skills, communication, teamworkCoordination, problem-solving, multitasking
Work EnvironmentOffice-based with site visitsOn-site during events
CertificationsEvent planning certifications helpfulEvent management experience preferred

While both roles support event execution, the Assistant Event Manager typically assists with planning and logistics behind the scenes, whereas the Event Coordinator handles on-site event management. The Assistant Event Manager often works closely with the Event Manager to ensure smooth operations, making it a supportive role with a focus on coordination and preparation.

What are the key skills and qualifications needed to thrive as an assistant event manager, and why are they important?

To thrive as an Assistant Event Manager, you need strong organizational abilities, attention to detail, and a background in hospitality or event management, often supported by a relevant degree or certification. Familiarity with event management software, budgeting tools, and scheduling systems is commonly required. Excellent communication, problem-solving, and teamwork skills help you adapt to dynamic environments and client needs. These skills and qualities are crucial for delivering seamless, successful events and ensuring client satisfaction.

What cities near O'Fallon, IL are hiring for Assistant Event Manager jobs?

Cities near O'Fallon, IL with the most Assistant Event Manager job openings:

Assistant Event Manager jobs near you

Banquet & Event Manager

612North Event Space + Catering

Saint Louis, MO • On-site

$22 - $26/hr

Full-time

Re-posted 28 days ago

Job description

Benefits:
  • Competitive salary
  • Employee discounts
  • Free food & snacks
  • Opportunity for advancement
  • Training & development
  • Wellness resources

 
 
Benefits:
  • Competitive salary
  • Employee discounts
  • Free food & snacks
  • Opportunity for advancement
  • Training & development
  • Wellness resources
 
General Responsibilities

  • Oversee all banquet service operations, ensuring seamless execution of event details.
  • Assist in keeping events on schedule; make adjustments as necessary and communicate changes to appropriate personnel.
  • Attend weekly Banquet Event Order (BEO) meetings.
  • Review BEOs at the beginning of each shift to ensure rooms are set as contracted.
  • Set up and confirm all A/V equipment as specified in the contract.
  • Supervise banquet service staff and ensure performance standards are met.
  • Partner with Catering/Sales, F&B Managers, and Culinary team to ensure exceptional guest experience.
  • Manage quality and cost control for banquet services.
  • Act as liaison between guests and venue staff to deliver high-quality service while maintaining company standards and policy compliance.
  • Maintain banquet equipment and facilities in an organized, clean, and safe condition.
  • Address guest issues or concerns during events; escalate unresolved issues to Director of Events & Catering.
  • Perform weekly/monthly inventories; order supplies in coordination with Director of Events & Catering.
  • Complete administrative duties as assigned.
Job Qualifications

Education

  • Bachelor’s degree in Hospitality or related business field preferred.
  • Equivalent professional experience may be accepted in lieu of a degree.
  • CPR & First Aid Certification preferred.
  • TIPS Certification (or willingness to obtain).
Skills

  • Proficient with A/V equipment (e.g., microphones, projectors, computers).
  • Strong written and verbal communication skills.
  • Excellent interpersonal and customer service skills.
  • Effective project management and organizational abilities.
  • Technologically proficient with Google Docs, Drive, and Sheets.
  • Must be able to meet the physical demands of the role.
Experience

  • Minimum of 2 years’ experience in Banquets, Food & Beverage, or Conference Services.
Supervisor Responsibilities

  • Direct and oversee banquet service staff during shifts.
  • Evaluate staff productivity and recommend promotions or changes as appropriate.
  • Consult with the Director of Events & Catering for disciplinary actions when necessary.
  • Assign and plan work duties effectively across the team.
  • Ensure completion of end-of-shift responsibilities: tip reports, event billing, space cleanup, bar inventory, and staff release.
  • Coordinate with the Culinary team for timely and accurate food service delivery.
Independent Judgment

This position serves as a front-line representative of the company, empowered to handle guest concerns and resolve service issues creatively. Supervisory assistance should be sought only when prior solutions have not resolved the issue.
Physical Requirements

  • Ability to speak, hear, and see clearly (close and distance vision).
  • Capable of identifying and distinguishing colors.
  • Frequently required to stand for extended periods; walking and occasional sitting.
  • Must be able to lift/carry:
    • Up to 25 lbs. frequently
    • Up to 50 lbs. occasionally
  • Regular use of manual dexterity and motor skills.
  • Must be able to reach, kneel, stoop, and crouch as needed.
Working Conditions

  • Work may be indoors or outdoors depending on the event.
  • Must be able to function in high-pressure, fast-paced environments.
  • May be required to work in elevated or precarious positions.
  • Flexible schedule including nights, holidays, and extended hours as needed.
Work Allocation
  • Approximately 90% hands-on event operations (coordinating events, leading staff, engaging with guests) with a strong emphasis on maintaining venue cleanliness and organization, and 10% administrative/desk work (emails, BEO review, ordering, reports).