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Assistant Event Management Jobs in Ontario (NOW HIRING)

Hogg Robinson Group

Determine program needs for on-line registration and assist event owners with communication to ... Passionate about project management, meetings management and client management experience

Metro Toronto Convention Centre

Event Manager

Toronto, ON · On-site

CA$82K - CA$97K/yr

Accurately document and communicate all event details using event management software, ensuring all ... smooth operations. * Assist in facilitating biweekly departmental meetings to maintain open ...

Mlse

Events Manager

Toronto, ON

Prepare all expense documentation, including backup as required, for event settlements & assist in ... Qualifications * 2-5 years of experience in event management with the ability to manage budgets and ...

New

Raymond James Ltd.

Event Coordinator

Toronto, ON · On-site

CA$60K - CA$72K/yr

... * Assist with onsite execution and realtime decisionmaking during events, resolving issues quickly and professionally * Manage the internal events inbox, including monitoring messages, responding as ...

New

Ripley Entertainment Inc

Events Supervisor

Toronto, ON · On-site

CA$48K - CA$52K/yr

... assist the birthday coordinator when needed. * Represent Ripley's Aquarium of Canada at both ... Diploma/Degree in event management is an asset. * Minimum of 2 years equivalent special events ...

Ripley Entertainment Inc

Events Supervisor

Toronto, ON · On-site

CA$48K - CA$52K/yr

... assist the birthday coordinator when needed. * Represent Ripley's Aquarium of Canada at both ... Diploma/Degree in event management is an asset. * Minimum of 2 years equivalent special events ...

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Assistant Event Management information

What does an assistant event manager do?

An Assistant Event Manager supports the planning and execution of events, such as conferences, weddings, and corporate meetings. Their responsibilities typically include coordinating logistics, communicating with vendors, managing event schedules, and assisting with on-site event operations. They work closely with the Event Manager and other team members to ensure everything runs smoothly and efficiently. Strong organizational and communication skills are essential for this role.

What are the key skills and qualifications needed to thrive as an assistant event manager, and why are they important?

To thrive as an Assistant Event Manager, you need strong organizational abilities, attention to detail, and a degree in hospitality, event management, or a related field. Familiarity with event management software, budgeting tools, and project management systems is typically required. Excellent communication, problem-solving, and teamwork skills help you coordinate effectively with clients, vendors, and team members. These competencies are crucial for ensuring events run smoothly, meet client expectations, and stay within budget and timelines.

What are some common challenges faced by assistant event managers, and how can they effectively handle them?

Assistant Event Managers often juggle multiple tasks simultaneously, such as coordinating with vendors, managing event logistics, and ensuring smooth communication among team members. Tight deadlines and last-minute changes are common, so strong organizational skills and adaptability are crucial. To handle these challenges, it's helpful to prioritize tasks, maintain clear documentation, and regularly communicate with both internal teams and external partners. Building good relationships with suppliers and staying proactive in problem-solving can also greatly contribute to successful event execution.

What is the difference between Assistant Event Management vs Event Coordinator?

AspectAssistant Event ManagementEvent Coordinator
ResponsibilitiesSupports planning, logistics, and vendor coordinationManages entire event planning, execution, and on-site coordination
Required SkillsOrganizational skills, communication, basic budgetingLeadership, problem-solving, client interaction
Work EnvironmentOffice-based with site visitsOn-site during events and planning meetings
CertificationsEvent planning courses, hospitality certificationsEvent management certifications often preferred

While both roles support event planning, an Assistant Event Management typically assists with logistics and coordination under supervision, whereas an Event Coordinator manages the entire event process, including client communication and on-site execution. The Assistant role is ideal for entry-level professionals, while the Event Coordinator position involves more responsibility and decision-making.

What are the most commonly searched types of Event Management jobs in Ontario?

The most popular types of Event Management jobs in Ontario are:

What cities in Ontario are hiring for Assistant Event Management jobs?

Cities in Ontario with the most Assistant Event Management job openings:

Assistant Event Management jobs near you
Infographic showing various Assistant Event Management job openings in Ontario as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 20% Part Time, and 2% Contract. Highlights an 84% Physical, 3% Hybrid, and 13% Remote job distribution.

Intermediate Specialist, Event Management

Uottawa

Ottawa, ON

CA$85K - CA$107K/yr

Full-time

Posted 2 days ago

New

Job description

Follow us on LinkedIn

Posting Reason:

Temporary replacement of a regular position

Job Type:

Employee

Anticipated Duration in Months (for contracts and temporary assignments):

17

Job Family:

Event Management

# of Open Positions:

1

Faculty/Service - Department:

Telfer Marketing and Communications

Campus:

Desmarais Hall

Union Affiliation:

SSUO

Date Posted (YYYY/MM/DD):

2026/08/20

Applications must be received BEFORE (YYYY/MM/DD):

2026/08/31

Hours per week:

35

Salary Grade:

SSUO Grade 10

Salary Range:

$85,040.00 - $107,421.00About the Telfer School of Management
The Telfer School of Management at the University of Ottawa is located in the heart of Ottawa and is the proud academic home of some 4,300 students, 200 faculty members, over 100 staff members, and over 30,000 alumni. At Telfer, everything we do from teaching to research, to policy advice is firmly aligned with helping Canada reach its potential. We believe that better business practice means a better Canada and that a better Canada means a better world.

Position Purpose:
Reporting to the Manager of Brand, Digital and Events, the incumbent organizes and manages a variety of high-profile Telfer School of Management events, ranging from 10 to 400 attendees, on behalf and in support of the Telfer School's Marketing and Communications office, Dean's office, faculty, academic programs, students' clubs and alumni for both internal community and external audiences, in a manner that is consistent with Telfer School standards, image and reputation. Manages high end cultivation and stewardship event functions from start to finish, including invitation lists and emails, VIP hosting arrangements and related follow ups.

In this role, your responsibilities will include:

  • Directs, manages and creates the yearly calendar of Telfer School of Management events, which mostly supports fundraising, alumni and community relations, strategic relationship building, research and recognition targets.

  • Fully responsible for managing other events and requests assigned by the Dean, Assistant Dean or Director of Marketing & Communications.

  • Develops and implements proper protocol and procedures, including security preparations, detailed schedules, and budgets and identifies critical dates and deadlines to ensure that events are managed efficiently and on time. Organizes pre- and post-event evaluations and prepares final statistical reports, debriefing notes and follow-up reports after each event for distribution to the Assistant Dean and Director of Marketing & Communications.

  • Provides on-going management of the Event Coordinators, including development and performance evaluations. The work requires full and continued responsibility to supervise the activities of a small work unit but requires regular supervision of large temporary teams.

  • Fully responsible for policies on room use and allocation of the event facilities, DMS 4101. Controls the use of the Telfer School's DMS 4101 and scheduling of set-ups and take downs. The Manager also works closely with the Manager of Operations with regards to maintenance, inventory and purchases needed in the room.

  • Acts as a consultant and provides strategic direction to Telfer School of Management staff and students who are planning events and provides supplier referrals, (audio visual, venues, food and beverage florists, etc) to ensure a positive event experience for all parties involved.

  • Negotiates pricing and services from various vendors such as hotels, florists, caterers, audio-visual providers, photographers, equipment rental companies, and entertainers with the goal of arranging a discounted fee and/or pro bono services.

  • Arranges venue preparations and negotiates facility arrangements both off and on campus.

  • Identifies and coordinates University support services such as Conventions and Reservations, Physical Resources, Protection, Multi-Media Distribution, Housing and other areas as needed for events.

  • Attends events and orchestrates functions by directing guests and seating arrangements; manages staff, including volunteers, caterers, audio-visual providers, equipment suppliers, facilities staff, entertainers and security staff.

  • Works closely with Marketing & Communications in developing a media strategy for promoting the event (production of promotional materials, programs, ads, web site, presentations etc.)

  • Drafts program and briefing notes for the Dean and all program participants for formal special events. Prepares event scenarios, run sheets, event invitations and sends event invitations to participants.

What you will bring:

  • University degree in management or communications or equivalent work experience normally acquired through prior event management, marketing, or public relations positions.

  • Three years' experience in the management of events of up to 400 attendees, which includes receptions, recognition functions, conferences, galas and public events, preferably in a business school environment.

  • Excellent ability to formulate creative ideas, conceptualize an event format and scenario, negotiate arrangements and manage execution of a successful event targeted to a specific audience, while paying close attention to details.

  • Excellent communicating, negotiating, problem-solving, team leadership, customer service, organizational and time management skills.

  • Ability to prioritize, budget and work under pressure while managing simultaneous projects and meet deadlines.

  • Experience in writing event invitations, scenarios, speaking notes and agendas in both official languages.

  • Experience in managing event facilities and coordinating upkeep.

  • Proficiency in the use of spreadsheet, text processing, presentation, email, database and online applications, such as Outlook, Campaigner, Word.

  • Experience with an event management program, such as VEMS, and with online event registration websites.

  • Available to work evenings, weekends and holidays, as required.

  • Available to travel as required.

  • Bilingualism- English and French, spoken and written.

#Li-SA1

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:
Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.
The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.
If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 - Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

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