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Assistant Event Management Jobs in Minnesota (NOW HIRING)

Collaborative LLC

Be Seen First

Administrative Assistant / Event Coordinator

Plymouth, MN ยท On-site

$25 - $28/hr

Manage post-event activities including invoice processing, internal cross-charging, financial summaries, and attendee evaluations * Coordinate reporting metrics to ensure compliance and identify ...

ABM Industries, Inc.

Utility Supervisor

Saint Paul, MN ยท On-site

$28/hr

Responsibilities Event setup and teardown * Assist Engineering and Janitorial personnel with event ... Coordinate work with Engineering, Janitorial, Security and Event Management personnel. Light ...

Marcus Hotels

Events Manager

Minneapolis, MN ยท On-site

... in event management. Communicates with clients to ensure details for events are accurate and ... Exercises decision-making skills to ensure customer satisfaction and hotel profitability. Assist in ...

The Marcus Corporation

Events Manager

Minneapolis, MN ยท On-site

... event management. โ€ข Communicates with clients to ensure details for events are accurate and ... Assist in the supervision & training of staff, strategic planning, and other departmental ...

Marcus Hotels

Events Manager

Minneapolis, MN ยท On-site

... event management. โ€ข Communicates with clients to ensure details for events are accurate and ... Assist in the supervision & training of staff, strategic planning, and other departmental ...

Acosta

Retail Supervisor-Events

Minneapolis, MN ยท On-site

$47K/yr

... Assist Event Specialist with event kits, materials and tools as needed. * Monitor and manage expense metrics such as payroll time entries and additional expenses. * Manage execution and overall ...

ABM

Utility Supervisor

Saint Paul, MN ยท On-site

$28/hr

Ability to work holidays as needed Event setup and teardown * Assist Engineering and Janitorial ... Coordinate work with Engineering, Janitorial, Security and Event Management personnel. Light ...

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Assistant Event Management information

What does an assistant event manager do?

An Assistant Event Manager supports the planning and execution of events, such as conferences, weddings, and corporate meetings. Their responsibilities typically include coordinating logistics, communicating with vendors, managing event schedules, and assisting with on-site event operations. They work closely with the Event Manager and other team members to ensure everything runs smoothly and efficiently. Strong organizational and communication skills are essential for this role.

What are the key skills and qualifications needed to thrive as an assistant event manager, and why are they important?

To thrive as an Assistant Event Manager, you need strong organizational abilities, attention to detail, and a degree in hospitality, event management, or a related field. Familiarity with event management software, budgeting tools, and project management systems is typically required. Excellent communication, problem-solving, and teamwork skills help you coordinate effectively with clients, vendors, and team members. These competencies are crucial for ensuring events run smoothly, meet client expectations, and stay within budget and timelines.

What are some common challenges faced by assistant event managers, and how can they effectively handle them?

Assistant Event Managers often juggle multiple tasks simultaneously, such as coordinating with vendors, managing event logistics, and ensuring smooth communication among team members. Tight deadlines and last-minute changes are common, so strong organizational skills and adaptability are crucial. To handle these challenges, it's helpful to prioritize tasks, maintain clear documentation, and regularly communicate with both internal teams and external partners. Building good relationships with suppliers and staying proactive in problem-solving can also greatly contribute to successful event execution.

What is the difference between Assistant Event Management vs Event Coordinator?

AspectAssistant Event ManagementEvent Coordinator
ResponsibilitiesSupports planning, logistics, and vendor coordinationManages entire event planning, execution, and on-site coordination
Required SkillsOrganizational skills, communication, basic budgetingLeadership, problem-solving, client interaction
Work EnvironmentOffice-based with site visitsOn-site during events and planning meetings
CertificationsEvent planning courses, hospitality certificationsEvent management certifications often preferred

While both roles support event planning, an Assistant Event Management typically assists with logistics and coordination under supervision, whereas an Event Coordinator manages the entire event process, including client communication and on-site execution. The Assistant role is ideal for entry-level professionals, while the Event Coordinator position involves more responsibility and decision-making.

What are the most commonly searched types of Event Management jobs in Minnesota?

The most popular types of Event Management jobs in Minnesota are:

What cities in Minnesota are hiring for Assistant Event Management jobs?

Cities in Minnesota with the most Assistant Event Management job openings:

Assistant Event Management jobs near you
Infographic showing various Assistant Event Management job openings in Minnesota as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 14% Part Time, 3% Contract, and 1% Nights. Highlights an 84% Physical, 3% Hybrid, and 13% Remote job distribution.

Executive Assistant / Event Coordinator - Contract

Chanhassen, MN โ€ข On-site

Beacon Hill Solutions Group
See more jobs at Beacon Hill Solutions Groupexternal

$33 - $40/hr

Other

Medical, Dental, Vision

Posted 4 days ago

Job description

Job Duties

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Executive Assistant / Event Coordinator

Location: Chanhassen, MN (100% Onsite)

Schedule: Full-Time, Monday-Friday

Pay: $33-$40 an hour (DOE)

Duration: 12-Week Contract (Leave of Absence Coverage) with Potential for Extension

About the Opportunity

Beacon Hill is partnering with a premier Twin Cities organization to identify an experienced Executive Assistant / Event Coordinator for a full-time, fully onsite opportunity in Chanhassen, MN. This position will provide high-level administrative support to senior leadership while overseeing the planning and execution of employee engagement events, leadership meetings, and company initiatives.

This is a 12-week contract assignment covering a leave of absence, with the potential for extension based on business needs. The ideal candidate is a polished professional with strong executive support experience, exceptional organizational skills, and a proven ability to manage events from conception through execution.

Key Responsibilities

Executive Assistant Functions

Provide administrative support to senior leaders and key stakeholders.

Manage calendars, meeting coordination, communications, and special projects.

Prepare presentations, reports, and meeting materials.

Handle confidential and sensitive information with discretion and professionalism.

Serve as a backup to HR and reception functions as needed.

Event Coordination Functions

Lead the planning and execution of internal and external events, meetings, and employee engagement initiatives.

Manage event timelines, project plans, logistics, budgets, vendor relationships, communications, and reporting.

Coordinate virtual, hybrid, and in-person events from start to finish.

Partner with Human Resources and leadership teams to develop event communications and employee engagement strategies.

Oversee venue setup, room layouts, audiovisual requirements, catering, supplies, and event materials.

Provide hands-on support during events to ensure flawless execution and an exceptional attendee experience.

Coordinate community involvement and corporate social responsibility events as needed.

Maintain and communicate an annual company events calendar.

Qualifications

Associate degree required; Bachelor's degree preferred.

5+ years of executive administrative support experience, including professional event planning and coordination.

Experience supporting senior executives and leadership teams.

Strong project management, organizational, and multitasking abilities.

Excellent communication and relationship-building skills.

Ability to manage multiple priorities in a fast-paced environment.

Advanced computer proficiency, including Google Workspace and Microsoft Office; Mac experience preferred.

Exceptional attention to detail and commitment to delivering a high-quality employee experience.

Preferred Qualities

Customer-first mindset with a passion for creating memorable experiences.

Collaborative approach and ability to work effectively across all levels of an organization.

Self-starter who takes initiative and drives projects forward.

Flexible and adaptable to changing priorities.

Strong problem-solving skills and ability to thrive in a dynamic environment.

Why Apply?

This is an excellent opportunity to step into a visible role supporting senior leadership and employee engagement initiatives. You'll have the opportunity to make an immediate impact while covering a leave of absence, with the possibility of extending your assignment beyond the initial 12-week engagement.

Interested candidates are encouraged to apply with an updated resume for immediate consideration.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

Apply here: https://www.aplitrak.com/?adid=YmJnZW5lcmljLjUzNDUyLjEzNzk4QGJlYWNvbmhpbGxjb21wLmFwbGl0cmFrLmNvbQ

Minimum Education Required

Not Specified

Minimum Experience Required

Not Specified

Shift

First (Day)

Number of Openings

1

Compensation

$33.00 - $40.00 / Hourly

Postal Code

55317

Job Type

Full Time

Place of Work

On-site

Requisition ID

68555

Job Benefits

See job description

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