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Assistant Event Management Jobs in Massachusetts

Lark Hospitality

Sales Event Manager

Falmouth, MA · On-site

$75K/yr

Manage inquiries, leads, and bookings * Assist with wedding, social, and corporate event proposals * Prepare contracts, correspondence, and sales materials * Serve as a primary point of contact for ...

Axis Communications AB

Event Intern

Chelmsford, MA · On-site

$18/hr

What you'll do here: * Assist in executing show services orders, organize and upload content as necessary for assigned events to event management systems * Research creative giveaway and activity ...

Axis

Event Intern

Chelmsford, MA · On-site

$18/hr

What you'll do here: * Assist in executing show services orders, organize and upload content as necessary for assigned events to event management systems * Research creative giveaway and activity ...

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All JobsEvent Management JobsAssistant Event Management JobsAssistant Event Management Jobs in Massachusetts

Assistant Event Management information

What does an assistant event manager do?

An Assistant Event Manager supports the planning and execution of events, such as conferences, weddings, and corporate meetings. Their responsibilities typically include coordinating logistics, communicating with vendors, managing event schedules, and assisting with on-site event operations. They work closely with the Event Manager and other team members to ensure everything runs smoothly and efficiently. Strong organizational and communication skills are essential for this role.

What are the key skills and qualifications needed to thrive as an assistant event manager, and why are they important?

To thrive as an Assistant Event Manager, you need strong organizational abilities, attention to detail, and a degree in hospitality, event management, or a related field. Familiarity with event management software, budgeting tools, and project management systems is typically required. Excellent communication, problem-solving, and teamwork skills help you coordinate effectively with clients, vendors, and team members. These competencies are crucial for ensuring events run smoothly, meet client expectations, and stay within budget and timelines.

What are some common challenges faced by assistant event managers, and how can they effectively handle them?

Assistant Event Managers often juggle multiple tasks simultaneously, such as coordinating with vendors, managing event logistics, and ensuring smooth communication among team members. Tight deadlines and last-minute changes are common, so strong organizational skills and adaptability are crucial. To handle these challenges, it's helpful to prioritize tasks, maintain clear documentation, and regularly communicate with both internal teams and external partners. Building good relationships with suppliers and staying proactive in problem-solving can also greatly contribute to successful event execution.

What is the difference between Assistant Event Management vs Event Coordinator?

AspectAssistant Event ManagementEvent Coordinator
ResponsibilitiesSupports planning, logistics, and vendor coordinationManages entire event planning, execution, and on-site coordination
Required SkillsOrganizational skills, communication, basic budgetingLeadership, problem-solving, client interaction
Work EnvironmentOffice-based with site visitsOn-site during events and planning meetings
CertificationsEvent planning courses, hospitality certificationsEvent management certifications often preferred

While both roles support event planning, an Assistant Event Management typically assists with logistics and coordination under supervision, whereas an Event Coordinator manages the entire event process, including client communication and on-site execution. The Assistant role is ideal for entry-level professionals, while the Event Coordinator position involves more responsibility and decision-making.

What are the most commonly searched types of Event Management jobs in Massachusetts?

The most popular types of Event Management jobs in Massachusetts are:

What cities in Massachusetts are hiring for Assistant Event Management jobs?

Cities in Massachusetts with the most Assistant Event Management job openings:

Assistant Event Management jobs near you
Infographic showing various Assistant Event Management job openings in Massachusetts as of August 2026, with employment types broken down into 1% As Needed, 87% Full Time, 10% Part Time, and 2% Contract. Highlights an 84% Physical, 3% Hybrid, and 13% Remote job distribution.

Event Management Intern

Head Of The Charles Regatta

Cambridge, MA • On-site

$14.25 - $17.75/hr

Other

Posted 10 days ago

Job description

The Head Of The Charles Regatta is seeking a highly motivated Event Management Intern to join our team and support the planning and execution of one of the world's largest sporting events. Working across multiple functional areas, the intern will contribute to event operations, programming, community engagement, partnerships, and special projects while collaborating with staff, volunteers, sponsors, exhibitors, and community organizations. This role offers hands-on experience across every aspect of event planning and execution and is ideal for a highly organized, detail-oriented recent graduate or current co-op student interested in sports, event management, tourism, nonprofit leadership, marketing, or experiential events.Position Details
  • Term: Two month contract (approximately September 1 through October 30 2026)
  • Schedule: This position requires full-time availability throughout the two-month term and is not designed to accommodate a concurrent full-time academic schedule.
  • Location: Cambridge, MA 
Key Responsibilities:General Regatta Operations
  • Support Race Operations with meeting preparation, logistics, race materials, and operational projects.
  • Attend and assist with weekly Race Operations meetings.
  • Receive, inventory, organize, and distribute race materials including medals, bow cards, bibs, credentials, and event supplies.
  • Assist with venue preparation, equipment deployment, signage, and other operational assignments leading up to the Regatta.
  • Support special projects around digitization of historic videos and files that are in storage
  • Serve as a runner during event leadup, supporting communication and logistics..
  • Assist in updating and preparing event collateral using Adobe InDesign, including the Athlete Handbook, event schedules, trophy dedication programs, credentials, signage, and other printed and digital materials.
  • Support the production of branded event materials by assisting with revisions, quality control, and coordination with staff and external vendors.
Community Engagement
  • Coordinate planning and execution of the Sport & Community Zone.
  • Conduct outreach to Boston professional and collegiate sports organizations and community partners.
  • Serve as the primary point of contact for participating organizations before and during the Regatta.
  • Coordinate onsite activations and ensure a successful participant experience..
  • Manage logistics for programs including the Delta Learn to Swim visit and athlete visits to the West End House.
  • Support additional community programming throughout Regatta weekend.
Programming & Special Events
  • Support planning and execution of special events, including the Thursday evening Partner Reception and Saturday evening celebration.
  • Assist with invitations, RSVP management, registration, credentialing, guest check-in, and onsite event operations.
  • Coordinate logistics for onsite programming, including musicians, podcasts, and other featured programming.
  • Develop event schedules and help manage the flow of programming throughout Regatta weekend.
Qualifications
  • Recent graduate or current co-op student with an interest in event management, sports, tourism, nonprofit management, marketing, or communications.
  • Previous experience planning or supporting events through work, internships, student organizations, athletics, or volunteer roles is strongly preferred.
  • Enthusiasm for sports and live events is important. A background in rowing or familiarity with the rowing community is preferred, but not required.
  • Strong organizational, planning, and project management skills.
  • Exceptional attention to detail and ability to manage multiple priorities simultaneously.
  • Excellent written and verbal communication skills with confidence interacting professionally with partners, volunteers, and community organizations.
  • Strong working knowledge of Microsoft Excel or Google Sheets for project tracking, contact management, and event logistics.
  • Self-starter who is dependable, resourceful, and willing to jump in wherever needed.
  • Experience with Adobe InDesign is highly desirable. Familiarity with Adobe Photoshop, Illustrator, Canva,  social media, or content creation is a plus.
  • Ability to work evenings and weekends leading up to and during the Head Of The Charles Regatta.
Physical & Transportation Requirements
  • Valid driver's license.
  • Reliable access to a personal vehicle for local errands and event-related transportation.
  • Ability to lift and move up to 50 pounds.
  • Ability to work outdoors for extended periods in varying weather conditions.
  • Ability to walk long distances throughout the event footprint during setup and event weekend.
Location

This position is based in Cambridge, MA.  The Event Management Fellow is expected to work in our Cambridge office three days per week under our current hybrid schedule. As the Head Of The Charles Regatta approaches, the role transitions to five days per week in the office to support event planning and execution.
How to Apply
Interested candidates should submit  their resume along with a cover letter, and any relevant work samples communicating why they would be a great fit for this role.

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