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Assistant Event Management Jobs in Indiana (NOW HIRING)

Fair Oaks Farms

Group Sales Coordinator

Fair Oaks, IN · On-site

Create and maintain group folios and event files. * Assist in posting charges, processing payments, and providing clients and guests with receipts. * Manage VIP guest experiences before arrival ...

Fair Oaks Farms

Group Sales Coordinator

Fair Oaks, IN · On-site

Create and maintain group folios and event files. * Assist in posting charges, processing payments, and providing clients and guests with receipts. * Manage VIP guest experiences before arrival ...

Michaels Stores

Party & Event Host

Valparaiso, IN

Event Coordination * Plan and coordinate multiple events at once including children's birthday ... Educate customer on Voice of Customer (VOC) survey. * Assist with Omni channel processes, including ...

Michaels Stores

Party & Event Host

Merrillville, IN

Event Coordination * Plan and coordinate multiple events at once including children's birthday ... Educate customer on Voice of Customer (VOC) survey. * Assist with Omni channel processes, including ...

Journeyman Distillery

Event Server

Valparaiso, IN · On-site

Be in communication with the Event Manager or lead sever regarding any special needs. * Assist in ensuring that the events are on time. Make adjustments as needed and relay that information to the ...

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Assistant Event Management information

What is the difference between Assistant Event Management vs Event Coordinator?

AspectAssistant Event ManagementEvent Coordinator
ResponsibilitiesSupports planning, logistics, and vendor coordinationManages entire event planning, execution, and on-site coordination
Required SkillsOrganizational skills, communication, basic budgetingLeadership, problem-solving, client interaction
Work EnvironmentOffice-based with site visitsOn-site during events and planning meetings
CertificationsEvent planning courses, hospitality certificationsEvent management certifications often preferred

While both roles support event planning, an Assistant Event Management typically assists with logistics and coordination under supervision, whereas an Event Coordinator manages the entire event process, including client communication and on-site execution. The Assistant role is ideal for entry-level professionals, while the Event Coordinator position involves more responsibility and decision-making.

What are the key skills and qualifications needed to thrive as an Assistant Event Manager, and why are they important?

To thrive as an Assistant Event Manager, you need strong organizational abilities, attention to detail, and a degree in hospitality, event management, or a related field. Familiarity with event management software, budgeting tools, and project management systems is typically required. Excellent communication, problem-solving, and teamwork skills help you coordinate effectively with clients, vendors, and team members. These competencies are crucial for ensuring events run smoothly, meet client expectations, and stay within budget and timelines.

What are some common challenges faced by Assistant Event Managers, and how can they effectively handle them?

Assistant Event Managers often juggle multiple tasks simultaneously, such as coordinating with vendors, managing event logistics, and ensuring smooth communication among team members. Tight deadlines and last-minute changes are common, so strong organizational skills and adaptability are crucial. To handle these challenges, it's helpful to prioritize tasks, maintain clear documentation, and regularly communicate with both internal teams and external partners. Building good relationships with suppliers and staying proactive in problem-solving can also greatly contribute to successful event execution.

What does an Assistant Event Manager do?

An Assistant Event Manager supports the planning and execution of events, such as conferences, weddings, and corporate meetings. Their responsibilities typically include coordinating logistics, communicating with vendors, managing event schedules, and assisting with on-site event operations. They work closely with the Event Manager and other team members to ensure everything runs smoothly and efficiently. Strong organizational and communication skills are essential for this role.
What are the most commonly searched types of Event Management jobs in Indiana? The most popular types of Event Management jobs in Indiana are:
What cities in Indiana are hiring for Assistant Event Management jobs? Cities in Indiana with the most Assistant Event Management job openings:
Assistant Event Management jobs near you
Infographic showing various Assistant Event Management job openings in Indiana as of July 2026, with employment types broken down into 1% As Needed, 74% Full Time, 22% Part Time, 1% Temporary, and 2% Contract. Highlights an 99% Physical, and 1% Remote job distribution.
Special Events Intern-Spring 2027

Special Events Intern-Spring 2027

Oliver Winery

Bloomington, IN

$3.5K/wk

Other

Posted 13 days ago

Oliver Winery rating

8.9

Company rating: 8.9 out of 10

Based on 5 frontline employees who took The Breakroom Quiz

15th of 395 rated food and drinks producers

Job description

Description

 Join the team behind Oliver Winery, home to award-winning wines and recognized by Newsweek as the #2 tasting room in the United States. We're looking for a detail-oriented, enthusiastic Special Events Intern to join our Hospitality team for Spring 2027. From  Monday, Feb. 8th, 2027 through Sunday, May 16th, 2027,  you'll gain hands-on experience assisting with the planning, promotion, and execution of festivals, private events, group tours, and off-site experiences. Working alongside our Hospitality and Events team, you'll help create memorable guest experiences while developing the skills and industry experience that can launch a successful career in hospitality and event management. 


ESSENTIAL FUNCTIONS & RESPONSIBILITIES:

Serves as initial point of contact for all special event inquiries.

Responds to phone calls and emails within 24 hours and offers sensational service when presenting event options.

Updates company calendar daily and communicates upcoming events to employees.

Assists with setup and execution of day group tours and private evening events.

Assists with the promotion and execution of our festivals and events.

Prepares supplies for offsite events.

Travels to offsite events throughout the state to assist with execution of event.

Greets customers, runs the register and pours tastes of wine for our customers during onsite events.

Attends all staff meetings relating to special events.

Keeps marketing database up to date with customers' information.

Follows up after an event with customers by sending thank you and evaluation emails.

Keeps musician database up to date with musicians' information.

Assists with research projects to increase event success and profitability.

Additional duties, as assigned by the Management.

Requirements

QUALIFICATIONS/REQUIREMENTS:

  • Pursuing a degree in Event, Hospitality, and Tourism or a related field.
  • Events related experience.
  • Excellent written, verbal and interpersonal relations skills.
  • Proficiency in Microsoft Office Suite- Word, Excel, PowerPoint.
  • Excellent organizational and interpersonal skills.
  • Public speaking and customer service experience.
  • Embody a professional demeanor and situational awareness.
  • Due to the nature of our business, must be over 21 years of age.

SUCCESS FACTORS/JOB COMPETENCIES:

  • Performs quality work efficiently with minimal supervision.
  • Participates in team-oriented problem solving.
  • Responsive and flexible with last minute requests.
  • Possesses a high attention to detail.
  • Accepts direction and constructive criticism from others.
  • Interacts well with fellow employees and winery managers, as well as customers and vendors.
  • Exhibits interest and appreciation for wine.
  • Takes ownership of responsibilities, including meeting deadlines for reports & filings.
  • Demonstrates willingness to communicate in a persuasive and constructive manner that leads to positive change.

Members of our Hospitality team also possess the ability to:

  • Actively, passionately seek out knowledge of wine and the Oliver wine portfolio.
  • Provide the highest level of service to customers, vendors, and fellow employees.
  • Engage and build strong relationships through active listening and clear, thoughtful communication and teamwork.
  • Be flexible and responsive in a fast-paced customer-focused environment.

In addition, all successful winery employees are able to:

  • Use your attitude and effort to contribute to a positive work environment.
  • Be thoughtfully engaged and do your best work. Every day.
  • Model the winery values: Respect People, Expect Quality, Think Differently, Get Stuff Done.

TYPICAL SCHEDULE:

This is a temporary position. Anticipated schedule is approximately 40 hours per week, with various shifts Sunday-Saturday depending on events. Schedule will vary and will include evenings and weekends.


PAY:

Special Events Interns are paid at a rate of $3500 per internship. Internship is based on a 40-hour work week for 14 weeks.


FLSA Classification:

Seasonal, exempt (stipend salary- see pay).


 We strongly encourage uploading a Cover Letter/Letter of Interest with your resume. For more information about working at Oliver Winery, check us out on Glassdoor! This document is confidential and contains proprietary information and intellectual property of Oliver Winery, Inc. Disclosure, copying, distribution or use of this document and the information contained therein is strictly prohibited. 2025 OLIVER WINERY & VINEYARDS, BLOOMINGTON, IN 47404 | OLIVER IS A REGISTERED TRADEMARK OF OLIVER WINE COMPANY, INC. EOE 

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