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Assistant Event Management Jobs in Indiana (NOW HIRING)

Journeyman Distillery

Event Utilities

Valparaiso, IN · On-site

Being an evangelist and promoter of the company and brand PRINCIPAL DUTIES: * Assist Events Team in the setup of Event Spaces as directed by the Banquet Captain including, but not limited to, tables ...

AEG

Marketing and Events Internship - Fall

Indianapolis, IN · On-site

$12.50 - $15.25/hr

... event marketing and corporate sponsorships, assist with the management of sponsorship campaigns, meet and listen to established professionals in highway safety, and travel across the country to ...

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Assistant Event Management information

What is the difference between Assistant Event Management vs Event Coordinator?

AspectAssistant Event ManagementEvent Coordinator
ResponsibilitiesSupports planning, logistics, and vendor coordinationManages entire event planning, execution, and on-site coordination
Required SkillsOrganizational skills, communication, basic budgetingLeadership, problem-solving, client interaction
Work EnvironmentOffice-based with site visitsOn-site during events and planning meetings
CertificationsEvent planning courses, hospitality certificationsEvent management certifications often preferred

While both roles support event planning, an Assistant Event Management typically assists with logistics and coordination under supervision, whereas an Event Coordinator manages the entire event process, including client communication and on-site execution. The Assistant role is ideal for entry-level professionals, while the Event Coordinator position involves more responsibility and decision-making.

What are the key skills and qualifications needed to thrive as an Assistant Event Manager, and why are they important?

To thrive as an Assistant Event Manager, you need strong organizational abilities, attention to detail, and a degree in hospitality, event management, or a related field. Familiarity with event management software, budgeting tools, and project management systems is typically required. Excellent communication, problem-solving, and teamwork skills help you coordinate effectively with clients, vendors, and team members. These competencies are crucial for ensuring events run smoothly, meet client expectations, and stay within budget and timelines.

What are some common challenges faced by Assistant Event Managers, and how can they effectively handle them?

Assistant Event Managers often juggle multiple tasks simultaneously, such as coordinating with vendors, managing event logistics, and ensuring smooth communication among team members. Tight deadlines and last-minute changes are common, so strong organizational skills and adaptability are crucial. To handle these challenges, it's helpful to prioritize tasks, maintain clear documentation, and regularly communicate with both internal teams and external partners. Building good relationships with suppliers and staying proactive in problem-solving can also greatly contribute to successful event execution.

What does an Assistant Event Manager do?

An Assistant Event Manager supports the planning and execution of events, such as conferences, weddings, and corporate meetings. Their responsibilities typically include coordinating logistics, communicating with vendors, managing event schedules, and assisting with on-site event operations. They work closely with the Event Manager and other team members to ensure everything runs smoothly and efficiently. Strong organizational and communication skills are essential for this role.

What are the duties of an event assistant?

An event assistant supports event planning and execution by coordinating logistics, setting up venues, managing registration, and assisting with vendor and attendee needs. They often handle tasks such as preparing materials, troubleshooting issues, and ensuring the event runs smoothly, requiring good organizational and communication skills. The role may involve working flexible hours, including evenings and weekends, depending on the event schedule.
What are the most commonly searched types of Event Management jobs in Indiana? The most popular types of Event Management jobs in Indiana are:
What cities in Indiana are hiring for Assistant Event Management jobs? Cities in Indiana with the most Assistant Event Management job openings:
Assistant Event Management jobs near you

Meeting & Event Planner - NCAA Conference Center

Shorts Travel Management

Indianapolis, IN • On-site

$60K - $65K/yr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 13 days ago

Job description

Description

Short's Travel Management, a leading provider of NCAA Athletic travel for collegiate athletics has a immediate opening for an experienced Meeting & Event Planner with its team at the NCAA Conference Center. We have a great team culture where we genuinely enjoy who we work with. So if you have event planning experience, this may be a great fit for you!


This position is onsite in Indianapolis, IN.


This role is responsible for managing all aspects of NCAA meetings and events, including contracting, planning, executing and reconciliation. This position will be responsible for working with clients and client groups to organize and coordinate logistics for internal meetings and events.


Essential Functions:

  • Demonstrates proficient meeting and event planning knowledge, skills and abilities specifically as it relates to the contracting, planning and execution of all designated meetings.
  • Successfully plans events including space allocation, room sets, catering and audio-visual needs at hotels. Some on-site event management required.
  • Learns and manages fully all areas of Short's Travel's proprietary systems including meeting requests, hotel inventory, rooming lists and registration.
  • Collaborates in overseeing NCAA Conference Center, plans internal meetings and works closely with vendors.
  • Utilizes exceptional customer service capabilities: above average listening, negotiating and communication skills, creative thinking and problem solving, detail oriented with excellent follow through.
  • Builds strong, productive relationships with NCAA staff, in house catering, audio visual and set up vendors, external hotel vendors, hotel sales managers, national sales offices, etc. to ensure customer satisfaction.
  • Demonstrates the ability to be a good team player: cross-trained or available for cross utilization, dependable and reliable, is flexible with the ability to multi-task.
  • We are a team at Short's Travel Management and as such, you may be expected to assist in other departments or handle tasks outside of your typical position scope for the benefit of our clients or company.

Compensation & Available Benefits:

  • Competitive salary commensurate with experience
  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • Life Insurance
  • Disability Insurance
  • 401(k) plan
  • Paid Time Off

Requirements

Qualifications:

  • Bachelor's Degree or equivalent experience AND
  • 5 years previous experience in event or meeting management, hotel event services
  • CMP designation a plus.
  • Strong experience in hotel negotiations required.
  • Flexibility to travel and/or work a flexible schedule (i.e. non-traditional hours) as needed.


Technical Skills:

  • Proficiency with Microsoft Office (Word, Excel, Outlook), Teams, Smartsheet, Delphi.fdc and Vivien
  • Proven aptitude for technology and/or software solutions and analytical skills required


Short's Travel Management (STM) is a family-owned, women-owned, private corporation. We are sports travel experts specializing in team travel, recruiting travel, group hotels, bus charters and air charters servicing hundreds of athletic departments each year. We move more student athletes than any other travel management company. STM's mission is to enhance the experience of getting there, being there, and coming home. When you win, we all win!


The STM team strives to drive innovation, provide excellent service, and display teamwork, passion and dedication throughout the lifetime of our relationships. STM works with clients to customize travel programs to create efficiencies and maximize the value of our products and services.

Short's Travel Management is an EOE employer.


This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.


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