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Assistant Event Management Jobs in Indiana (NOW HIRING)

Indiana University

Assistant Professor

Bloomington, IN · On-site

Posting Details Position Details Title Assistant Professor Appointment Status Tenure Track ... Convention and event management * Hotel operations and revenue management * Hospitality leadership ...

AEG

Event Operations Intern

Indianapolis, IN · On-site

$2.0K/wk

Coordinate vendor orders, deliveries, and inventory management. * Assist with hospitality planning ... Available to work events as needed on weekends or evenings * Must be currently pursuing or have ...

Journeyman Distillery

Event Utilities

Valparaiso, IN · On-site

Being an evangelist and promoter of the company and brand PRINCIPAL DUTIES: * Assist Events Team in the setup of Event Spaces as directed by the Banquet Captain including, but not limited to, tables ...

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Assistant Event Management information

What does an assistant event manager do?

An Assistant Event Manager supports the planning and execution of events, such as conferences, weddings, and corporate meetings. Their responsibilities typically include coordinating logistics, communicating with vendors, managing event schedules, and assisting with on-site event operations. They work closely with the Event Manager and other team members to ensure everything runs smoothly and efficiently. Strong organizational and communication skills are essential for this role.

What are the key skills and qualifications needed to thrive as an assistant event manager, and why are they important?

To thrive as an Assistant Event Manager, you need strong organizational abilities, attention to detail, and a degree in hospitality, event management, or a related field. Familiarity with event management software, budgeting tools, and project management systems is typically required. Excellent communication, problem-solving, and teamwork skills help you coordinate effectively with clients, vendors, and team members. These competencies are crucial for ensuring events run smoothly, meet client expectations, and stay within budget and timelines.

What are some common challenges faced by assistant event managers, and how can they effectively handle them?

Assistant Event Managers often juggle multiple tasks simultaneously, such as coordinating with vendors, managing event logistics, and ensuring smooth communication among team members. Tight deadlines and last-minute changes are common, so strong organizational skills and adaptability are crucial. To handle these challenges, it's helpful to prioritize tasks, maintain clear documentation, and regularly communicate with both internal teams and external partners. Building good relationships with suppliers and staying proactive in problem-solving can also greatly contribute to successful event execution.

What is the difference between Assistant Event Management vs Event Coordinator?

AspectAssistant Event ManagementEvent Coordinator
ResponsibilitiesSupports planning, logistics, and vendor coordinationManages entire event planning, execution, and on-site coordination
Required SkillsOrganizational skills, communication, basic budgetingLeadership, problem-solving, client interaction
Work EnvironmentOffice-based with site visitsOn-site during events and planning meetings
CertificationsEvent planning courses, hospitality certificationsEvent management certifications often preferred

While both roles support event planning, an Assistant Event Management typically assists with logistics and coordination under supervision, whereas an Event Coordinator manages the entire event process, including client communication and on-site execution. The Assistant role is ideal for entry-level professionals, while the Event Coordinator position involves more responsibility and decision-making.

What are the most commonly searched types of Event Management jobs in Indiana?

The most popular types of Event Management jobs in Indiana are:

What cities in Indiana are hiring for Assistant Event Management jobs?

Cities in Indiana with the most Assistant Event Management job openings:

Assistant Event Management jobs near you
Infographic showing various Assistant Event Management job openings in Indiana as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 13% Part Time, and 2% Contract. Highlights an 81% Physical, 4% Hybrid, and 15% Remote job distribution.

Event Manager | Full-Time | Terre Haute Convention Center

Terre Haute, IN • On-site

AEG
Recruiting and Staffing Services • 51 - 200 employees
Learn more about AEGexternal

$44K - $46K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 18 days ago

Key responsibilities

  • Manage every aspect of assigned events from planning to execution, including creating event plans and diagrams.

  • Coordinate with clients, facility staff, vendors, and external agencies to ensure smooth event operations and customer satisfaction.

  • Oversee event logistics such as scheduling equipment, managing food and beverage needs, and coordinating security and staffing.

Job description

In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen.
Overview
The Event Manager will manage every aspect of their assigned events from the advance planning stages through the end of the event. He/she will create event plans and diagrams and guide clients through the planning process and execution of the event. The Event Manager is responsible for ensuring overall customer and attendee satisfaction and experience.
This role pays an annual salary of $44,000 - $46,500
Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays)
This position will remain open until November 20, 2026.
Responsibilities
  • Plan, detail, and is on-site point of contact for client
  • Create and distribute event resume sheets prior to every event
  • Participate in production meetings to discuss upcoming events
  • Create event diagrams for clients
  • Function as a liaison between users of the facility and the facility staff
  • Manage Food and Beverage needs with the catering department
  • Assist sales with event logistics for closing proposals
  • Provide management and guidance for event personnel
  • Work with outside vendors for scheduling equipment or building move-in for event decorating
  • Analyze challenges, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of organizational objectives.
  • Communicate clearly and concisely in the English language, both orally and in writing
  • Establish and maintain effective working relationships with lessees/clients, co-workers, part-time staff, contractors, patrons/public and municipal officials
  • Work a flexible schedule, including long nights, early mornings, weekends & holidays as needed
  • Schedule event security as needed
  • Complete all duties with a customer service focus through teamwork & dedication to Oak View Groups principles
  • Assist in the preparation of room sets as needed to meet the requirements of upcoming events/shows
  • Assist with the completion of pre-show event financial estimates as needed
  • Assist with the completion of post-show event settlements and invoices
  • Advise lessees on services available from independent contractors for events
  • Train with other event staff and train new event staff as they come on
  • Investigate and resolve event-related complaints in a professional manner, ensuring customer satisfaction
  • Communicate with municipal officials, including police, fire and medical services; event staff; and the public to ensure the security of patrons and events run smoothly
  • Assist with parking garage management as it pertains to events
  • Actively participate on internal committees and customer service programs
  • Assist marketing by obtaining event marketing materials as needed for events taking place
  • Review emergency planning procedures with all event staff and clients as needed
  • Serve as Manager on Duty as scheduled
  • Other duties and responsibilities as assigned

Qualifications
  • 3-5+ years of increasingly responsible experience in event management in a stadium, arena, convention center or public assembly facility setting
  • Bachelor's degree from an accredited college/university with major coursework in facility management, hospitality management, business, or related field
  • Strong communication skills
  • Proficient computer skills in Microsoft Office applications, word processing, and Internet
  • Knowledge of operational characteristics of events
  • Ability to identify the needs of users of the facility
  • Knowledge of crowd management and control techniques
  • Knowledge of customer service practices
  • Knowledge of principles of managing, scheduling, and training employees
  • Demonstrated familiarity with facility use contracts
  • Knowledge of fire and public safety regulations
  • Knowledge of A/V equipment and electronic systems in public assembly facilities
  • Familiarity with the terminology used in entertainment/convention/public assembly settings
  • Experience with AutoCAD, Event Draw, or Social Table is preferred but not required
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About AEG

Sourced by ZipRecruiter

Industry

Recruiting and staffing services

Company size

51 - 200 Employees

Headquarters location

Saint Louis, MO, US

Year founded

1992

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