Maintain event staffing schedules, payroll records, and ensure adherence to university policies and procedures. * Assist in the professional development of event management staff by promoting ...
Maintain event staffing schedules, payroll records, and ensure adherence to university policies and procedures. * Assist in the professional development of event management staff by promoting ...
The Vice President, Event Management role at Portage Point represents a unique opportunity to ... These tools assist our recruitment team but do not replace human judgment. Final hiring decisions ...
The Vice President, Event Management role at Portage Point represents a unique opportunity to ... These tools assist our recruitment team but do not replace human judgment. Final hiring decisions ...
Vice President, Event Management
Chicago, IL · On-site
The Vice President, Event Management role at Portage Point represents a unique opportunity to ... These tools assist our recruitment team but do not replace human judgment. Final hiring decisions ...
Vice President, Event Management
Chicago, IL · On-site
The Vice President, Event Management role at Portage Point represents a unique opportunity to ... These tools assist our recruitment team but do not replace human judgment. Final hiring decisions ...
Work in Flex Rental Solutions inventory software to manage equipment logistics. * Ensure ... Print event paperwork and ensure all necessary documentation is available. * Archive event ...
Quick apply
Work in Flex Rental Solutions inventory software to manage equipment logistics. * Ensure ... Print event paperwork and ensure all necessary documentation is available. * Archive event ...
Admin/HR Assistant
Chicago, IL · On-site
Learn basic managerial techniques in regards to event operations, event planning and event managing ... etc. Assist Event Manager with other managerial duties as required to enhance multi-tasking ...
Admin/HR Assistant
Chicago, IL · On-site
Learn basic managerial techniques in regards to event operations, event planning and event managing ... etc. Assist Event Manager with other managerial duties as required to enhance multi-tasking ...
Admin/HR Assistant
$19.50 - $25.75/hr
Learn basic managerial techniques in regards to event operations, event planning and event managing ... etc. Assist Event Manager with other managerial duties as required to enhance multi-tasking ...
Admin/HR Assistant
$19.50 - $25.75/hr
Learn basic managerial techniques in regards to event operations, event planning and event managing ... etc. Assist Event Manager with other managerial duties as required to enhance multi-tasking ...
Event Assistant Manager - Slick City Action Park
Orland Park, IL · On-site
$15 - $19/hr
Event Assistant An Event Assistant for Slick City Action Park helps plan, organize, and deliver fun ... Communicate effectively with team members and management. Ensure a fun, inclusive, and positive ...
Event Assistant Manager - Slick City Action Park
Orland Park, IL · On-site
$15 - $19/hr
Event Assistant An Event Assistant for Slick City Action Park helps plan, organize, and deliver fun ... Communicate effectively with team members and management. Ensure a fun, inclusive, and positive ...
Forward operational questions, exceptions, or situations outside established procedures to the appropriate supervisor rather than independently authorizing exceptions. * Assist Event Managers and ...
Forward operational questions, exceptions, or situations outside established procedures to the appropriate supervisor rather than independently authorizing exceptions. * Assist Event Managers and ...
Retail & Customer Service Associate
$14.75 - $16.25/hr
The Assistant Manager works closely with the manager to learn all aspects of running a special marketing and promotional retail event. As a member of our Retail Management Team you will be ...
Retail & Customer Service Associate
$14.75 - $16.25/hr
The Assistant Manager works closely with the manager to learn all aspects of running a special marketing and promotional retail event. As a member of our Retail Management Team you will be ...
Forward operational questions, exceptions, or situations outside established procedures to the appropriate supervisor rather than independently authorizing exceptions. * Assist Event Managers and ...
Forward operational questions, exceptions, or situations outside established procedures to the appropriate supervisor rather than independently authorizing exceptions. * Assist Event Managers and ...
Retail & Customer Service Associate
Schaumburg, IL · On-site
$14.75 - $16.25/hr
The Assistant Manager works closely with the manager to learn all aspects of running a special marketing and promotional retail event. As a member of our Retail Management Team you will be ...
Retail & Customer Service Associate
Schaumburg, IL · On-site
$14.75 - $16.25/hr
The Assistant Manager works closely with the manager to learn all aspects of running a special marketing and promotional retail event. As a member of our Retail Management Team you will be ...
You will work closely with our Event Managers to coordinate logistics, liaise with vendors, and handle on-site event support. Key Responsibilities * Assist in planning, organizing, and executing ...
Quick apply
You will work closely with our Event Managers to coordinate logistics, liaise with vendors, and handle on-site event support. Key Responsibilities * Assist in planning, organizing, and executing ...
Title Venue Access Coordinator | Part-Time | Ryan Field at Northwestern University
Evanston, IL · On-site
$15/hr
Forward operational questions, exceptions, or situations outside established procedures to the appropriate supervisor rather than independently authorizing exceptions. * Assist Event Managers and ...
Title Venue Access Coordinator | Part-Time | Ryan Field at Northwestern University
Evanston, IL · On-site
$15/hr
Forward operational questions, exceptions, or situations outside established procedures to the appropriate supervisor rather than independently authorizing exceptions. * Assist Event Managers and ...
Forward operational questions, exceptions, or situations outside established procedures to the appropriate supervisor rather than independently authorizing exceptions. * Assist Event Managers and ...
Forward operational questions, exceptions, or situations outside established procedures to the appropriate supervisor rather than independently authorizing exceptions. * Assist Event Managers and ...
Forward operational questions, exceptions, or situations outside established procedures to the appropriate supervisor rather than independently authorizing exceptions. * Assist Event Managers and ...
Forward operational questions, exceptions, or situations outside established procedures to the appropriate supervisor rather than independently authorizing exceptions. * Assist Event Managers and ...
Title Venue Access Coordinator | Full-Time | Ryan Field at Northwestern University
Evanston, IL · On-site
$15/hr
Forward operational questions, exceptions, or situations outside established procedures to the appropriate supervisor rather than independently authorizing exceptions. * Assist Event Managers and ...
Title Venue Access Coordinator | Full-Time | Ryan Field at Northwestern University
Evanston, IL · On-site
$15/hr
Forward operational questions, exceptions, or situations outside established procedures to the appropriate supervisor rather than independently authorizing exceptions. * Assist Event Managers and ...
Forward operational questions, exceptions, or situations outside established procedures to the appropriate supervisor rather than independently authorizing exceptions. * Assist Event Managers and ...
Forward operational questions, exceptions, or situations outside established procedures to the appropriate supervisor rather than independently authorizing exceptions. * Assist Event Managers and ...
Forward operational questions, exceptions, or situations outside established procedures to the appropriate supervisor rather than independently authorizing exceptions. * Assist Event Managers and ...
Forward operational questions, exceptions, or situations outside established procedures to the appropriate supervisor rather than independently authorizing exceptions. * Assist Event Managers and ...
Title Venue Access Coordinator | Part-Time | Ryan Field at Northwestern University
Evanston, IL · On-site
$15/hr
Forward operational questions, exceptions, or situations outside established procedures to the appropriate supervisor rather than independently authorizing exceptions. * Assist Event Managers and ...
Title Venue Access Coordinator | Part-Time | Ryan Field at Northwestern University
Evanston, IL · On-site
$15/hr
Forward operational questions, exceptions, or situations outside established procedures to the appropriate supervisor rather than independently authorizing exceptions. * Assist Event Managers and ...
Title Venue Access Coordinator | Part-Time | Ryan Field at Northwestern University
Evanston, IL · On-site
$15/hr
Forward operational questions, exceptions, or situations outside established procedures to the appropriate supervisor rather than independently authorizing exceptions. * Assist Event Managers and ...
Title Venue Access Coordinator | Part-Time | Ryan Field at Northwestern University
Evanston, IL · On-site
$15/hr
Forward operational questions, exceptions, or situations outside established procedures to the appropriate supervisor rather than independently authorizing exceptions. * Assist Event Managers and ...
Assistant Event Management information
What does an assistant event manager do?
An Assistant Event Manager supports the planning and execution of events, such as conferences, weddings, and corporate meetings. Their responsibilities typically include coordinating logistics, communicating with vendors, managing event schedules, and assisting with on-site event operations. They work closely with the Event Manager and other team members to ensure everything runs smoothly and efficiently. Strong organizational and communication skills are essential for this role.
What are the key skills and qualifications needed to thrive as an assistant event manager, and why are they important?
To thrive as an Assistant Event Manager, you need strong organizational abilities, attention to detail, and a degree in hospitality, event management, or a related field. Familiarity with event management software, budgeting tools, and project management systems is typically required. Excellent communication, problem-solving, and teamwork skills help you coordinate effectively with clients, vendors, and team members. These competencies are crucial for ensuring events run smoothly, meet client expectations, and stay within budget and timelines.
What are some common challenges faced by assistant event managers, and how can they effectively handle them?
Assistant Event Managers often juggle multiple tasks simultaneously, such as coordinating with vendors, managing event logistics, and ensuring smooth communication among team members. Tight deadlines and last-minute changes are common, so strong organizational skills and adaptability are crucial. To handle these challenges, it's helpful to prioritize tasks, maintain clear documentation, and regularly communicate with both internal teams and external partners. Building good relationships with suppliers and staying proactive in problem-solving can also greatly contribute to successful event execution.
What is the difference between Assistant Event Management vs Event Coordinator?
| Aspect | Assistant Event Management | Event Coordinator |
|---|---|---|
| Responsibilities | Supports planning, logistics, and vendor coordination | Manages entire event planning, execution, and on-site coordination |
| Required Skills | Organizational skills, communication, basic budgeting | Leadership, problem-solving, client interaction |
| Work Environment | Office-based with site visits | On-site during events and planning meetings |
| Certifications | Event planning courses, hospitality certifications | Event management certifications often preferred |
While both roles support event planning, an Assistant Event Management typically assists with logistics and coordination under supervision, whereas an Event Coordinator manages the entire event process, including client communication and on-site execution. The Assistant role is ideal for entry-level professionals, while the Event Coordinator position involves more responsibility and decision-making.
What are the most commonly searched types of Event Management jobs in Illinois?
The most popular types of Event Management jobs in Illinois are:
What cities in Illinois are hiring for Assistant Event Management jobs?
Cities in Illinois with the most Assistant Event Management job openings:
Job description
Duties and Responsibilities
- Event Planning & Operations
- Coordinate and manage the planning, logistics, and execution of home athletic contests for assigned sports, ensuring events run smoothly, safely, and in compliance with NCAA, Big Ten, and institutional regulations.
- Develop and maintain detailed event operations plans, including timelines, staffing assignments, equipment needs, credentials, and venue setup/tear-down procedures.
- Serve as primary game day contact and site supervisor for assigned sports, overseeing all operational aspects such as facility readiness, emergency preparedness, ADA compliance, and crowd management.
- Act as liaison to visiting teams, officials, conference personnel, and other external groups, ensuring a high level of hospitality and professional service.
- Coordinate event logistics with internal departments including facilities, security, ticketing, marketing, video board production, concessions, and custodial services.
- Championship Director
- Lead the planning, coordination, and execution of postseason championship events across multiple sports and competition venues.
- Collaborate with internal departments and external partners to coordinate event operations, enhance the championship experience, and support the successful delivery of postseason competitions.
- Serve as the primary liaison for championship staff, coaches, student-athletes, officials, and institutional representatives by providing clear communication, resolving operational issues, and delivering exceptional customer service.
- Oversee all aspects of championship logistics, including event scheduling, venue preparation, equipment management, signage, and coordination with host sites and facility personnel.
- Develop and manage championship event budgets by tracking expenditures, procuring supplies and equipment, and coordinating with vendors to ensure cost-effective operations.
- Staff Supervision & Training
- Recruit, schedule, train, and supervise part-time event staff, student workers, interns, and volunteers to support gameday operations.
- Provide clear pre-event instructions, on-site leadership, and post-event debriefs to improve performance, safety, and service delivery.
- Maintain event staffing schedules, payroll records, and ensure adherence to university policies and procedures.
- Assist in the professional development of event management staff by promoting accountability, strong communication, and a championship mindset.
- Facility & Risk Management
- Partner with Facilities and Operations teams to assess venue readiness, perform pre-event inspections, and ensure all equipment, signage, and seating arrangements are properly staged.
- Implement safety and risk management protocols, including emergency action plans, weather delays, crowd control strategies, and coordination with campus police and medical personnel.
- Assist in managing access control, credentials, parking logistics, and traffic flow for events, ensuring security and efficiency for participants and guests.
- Collaboration & Stakeholder Engagement
- Collaborate with sport administrators, coaches, and campus partners to align event operations with sport-specific needs and expectations.
- Support department-wide special events, including championships, tournaments, community engagement events, donor functions, and facility dedication ceremonies.
- Build positive relationships with campus departments, vendors, sponsors, and community members to enhance event impact and resource coordination.
- Administrative Support & Reporting
- Maintain accurate event records including staffing rosters, incident reports, financial reconciliations, and post-event evaluations.
- Provide input on budget planning, facility improvements, and process enhancements related to event management.
- Attend department meetings, contribute to unit-wide planning, and assist with other duties as assigned to support the goals of Illinois Athletics.
About University of Illinois
Sourced by ZipRecruiter
The University of Illinois, located in Urbana, Illinois, US, is a prominent entity in the higher education sector. Operating its official functions through its website uillinois.edu, the institution provides a range of educational programs and services. The University was founded in 1867 and has since grown dramatically both in size and reputation. Its core values are embodied in its mission to enhance the lives of its students and citizens in the state, nation, and world through leadership in learning, discovery, engagement, and economic development. The university boasts several notable achievements including producing Nobel laureates and Pulitzer prize winners. It is renowned for its research programs and is known for significant advancements across various fields including engineering, science, and humanities.
Industry
Colleges, universities, and professional schools
Company size
5,001 - 10,000 Employees
Headquarters location
Urbana, IL, US
Year founded
1974