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Assistant Event Management Jobs in California (NOW HIRING)

Cline

Event Lead (Seasonal)

Sonoma, CA

$22 - $24/hr

Manage parking logistics and traffic flow to ensure smooth guest arrival and departure * Assist with equipment set-up and/or removal as requested throughout event * Proactively anticipate guest ...

Avasant

Event Coordinator

El Segundo, CA · On-site

$25 - $30/hr

Key Responsibilities * Assist with pre-event logistics and planning * Coordinate with vendors, venues, and partners * Support production timelines and event documentation * Manage guest ...

RIDE Mobility

Event Coordinator

Pasadena, CA · On-site

$65K - $75K/yr

Vendor & Venue Management : Source and liaise with venues, vendors, suppliers, and other external partners to secure event resources, assist with external contract negotiation, work with internal ...

Cline

Event Lead (Seasonal)

Sonoma, CA

$22 - $24/hr

... Manage parking logistics and traffic flow to ensure smooth guest arrival and departure Assist with equipment set-up and/or removal as requested throughout event Proactively anticipate guest, vendor ...

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All JobsEvent Management JobsAssistant Event Management JobsAssistant Event Management Jobs in California

Assistant Event Management information

What is the difference between Assistant Event Management vs Event Coordinator?

AspectAssistant Event ManagementEvent Coordinator
ResponsibilitiesSupports planning, logistics, and vendor coordinationManages entire event planning, execution, and on-site coordination
Required SkillsOrganizational skills, communication, basic budgetingLeadership, problem-solving, client interaction
Work EnvironmentOffice-based with site visitsOn-site during events and planning meetings
CertificationsEvent planning courses, hospitality certificationsEvent management certifications often preferred

While both roles support event planning, an Assistant Event Management typically assists with logistics and coordination under supervision, whereas an Event Coordinator manages the entire event process, including client communication and on-site execution. The Assistant role is ideal for entry-level professionals, while the Event Coordinator position involves more responsibility and decision-making.

What are the key skills and qualifications needed to thrive as an assistant event manager, and why are they important?

To thrive as an Assistant Event Manager, you need strong organizational abilities, attention to detail, and a degree in hospitality, event management, or a related field. Familiarity with event management software, budgeting tools, and project management systems is typically required. Excellent communication, problem-solving, and teamwork skills help you coordinate effectively with clients, vendors, and team members. These competencies are crucial for ensuring events run smoothly, meet client expectations, and stay within budget and timelines.

What are some common challenges faced by assistant event managers, and how can they effectively handle them?

Assistant Event Managers often juggle multiple tasks simultaneously, such as coordinating with vendors, managing event logistics, and ensuring smooth communication among team members. Tight deadlines and last-minute changes are common, so strong organizational skills and adaptability are crucial. To handle these challenges, it's helpful to prioritize tasks, maintain clear documentation, and regularly communicate with both internal teams and external partners. Building good relationships with suppliers and staying proactive in problem-solving can also greatly contribute to successful event execution.

What does an assistant event manager do?

An Assistant Event Manager supports the planning and execution of events, such as conferences, weddings, and corporate meetings. Their responsibilities typically include coordinating logistics, communicating with vendors, managing event schedules, and assisting with on-site event operations. They work closely with the Event Manager and other team members to ensure everything runs smoothly and efficiently. Strong organizational and communication skills are essential for this role.
What are the most commonly searched types of Event Management jobs in California? The most popular types of Event Management jobs in California are:
What cities in California are hiring for Assistant Event Management jobs? Cities in California with the most Assistant Event Management job openings:
Assistant Event Management jobs near you
Infographic showing various Assistant Event Management job openings in California as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, and 3% Contract. Highlights an 87% Physical, 3% Hybrid, and 10% Remote job distribution.

Event Sales Manager - MAP & Sebastiani

MacARTHUR Place

Sonoma, CA • On-site

$75K - $90K/yr

Full-time

Posted 19 days ago

Job description

Description:

Job Summary

The Event Sales Manager is responsible for actively selling weddings, social events, corporate meetings (with no rooms), social room blocks and catering events for MacArthur Place and Sebastiani Winery. This role develops new business, cultivates relationships with clients and industry partners, negotiates contracts, and achieves revenue goals while delivering an exceptional luxury hospitality experience. The Event Sales Manager works collaboratively with operations and event management teams to ensure a seamless transition from sales through execution while maintaining the highest level of guest service.

Sales & Revenue Generation

• Respond promptly and professionally to all inbound inquiries, referrals, and wedding planner requests.

• Solicit new and existing accounts through telephone prospecting, outside sales calls, networking, site inspections, and written communication.

• Conduct property tours and customized client consultations highlighting the unique features of both venues.

• Develop proposals, negotiate pricing and contracts, and close business while

maximizing revenue opportunities including guestrooms, venue rental, food & beverage, bar, and ancillary services.

• Meet or exceed quarterly and annual revenue goals.

• Identify opportunities to maximize total event revenue while delivering exceptional client experiences.

Client & Industry Relationships

• Build and maintain strong relationships with wedding planners, corporate meeting planners, destination management companies, and other referral partners.

• Provide a high-touch, consultative sales experience from initial inquiry through turnover.

• Serve as a trusted advisor by understanding client needs and recommending creative event solutions.

• Deliver exceptional customer service throughout the pre-contract and pre-event phases.

Sales Administration

• Prepare proposals, contracts, correspondence, and other sales documentation accurately and timely.

• Maintain CRM and sales systems with current client information and activity.

• Manage negotiations, revisions, deposits, and contract execution.

• Ensure all booked business is properly documented and transitioned to the Events team.

• Resolve client concerns promptly to ensure satisfaction and successful event outcomes.

Internal Collaboration

• Partner with Event Managers, Culinary, Operations, Hospitality Centers, and other departments to ensure successful event execution.

• Participate in planning meetings, site visits, and property walkthroughs as needed.

• Foster positive internal relationships to ensure exceptional service before, during, and after each event.

Marketing & Business Development

• Represent MacArthur Place and Sebastiani Winery at trade shows, networking events, FAM trips, and community events.

• Assist with the development of sales collateral, promotional packages, and marketing initiatives.

• Monitor market trends and recommend strategies to increase sales and revenue.

Qualifications

• Three or more years of event, wedding, or hospitality sales experience, preferably in a luxury hotel, resort, winery, or event venue.

• Demonstrated success achieving or exceeding sales goals.

• Strong negotiation, presentation, and relationship-building skills.

• Excellent written and verbal communication skills.

• Highly organized with the ability to manage multiple priorities in a fast-paced environment.

• Proficiency with CRM systems, event management software, and Microsoft Office.

• Ability to work evenings and weekends as business demands.

Core Competencies

• Consultative Selling

• Relationship Building & Networking

• Luxury Hospitality & Customer Service

• Negotiation & Revenue Generation

• Organization & Time Management

• Cross-Functional Collaboration

• Creative Problem Solving

• Attention to Detail

Requirements: