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Assistant Event Management Jobs in California (NOW HIRING)

HHV

Event Assistant

Hayward, CA · On-site

Key Responsibilities * Assist event managers and coordinators with planning and executing events, including venue coordination, event logistics, scheduling, and vendor management . * Provide ...

TEAM SAN JOSE

Theater Floor Coordinator

San Jose, CA · On-site

$26.13/hr

Act as liaison between venue and Security during emergency/injury situations. * Assist Event Services Managers and Front of House Manager during large events. * Assist with crowd management and ...

WHITE HOUSE EVENT CENTER LLC

Be Seen First

Event Manager / Coordinator

Anaheim, CA · On-site

$25 - $30/hr

Friday, Saturday OR Sunday (Event Management / Coordinator) About the Position White House Event ... * Assist with contracts, deposits, payment schedules, and required event documentation. * Identify ...

WHITE HOUSE EVENT CENTER LLC

Be Seen First

Event Manager / Coordinator

Anaheim, CA · On-site

$25 - $30/hr

Friday, Saturday OR Sunday (Event Management / Coordinator) About the Position White House Event ... * Assist with contracts, deposits, payment schedules, and required event documentation. * Identify ...

The Avra Group

EVENTS ADMINISTRATOR

Beverly Hills, CA · On-site

$23 - $25/hr

Prepare, maintain, and distribute event documentation including BEOs, proposals, contracts, invoices, and production summaries * Assist event managers with timelines, internal checklists, and ...

Endorse Infinity

Events Assistant

Los Angeles, CA

$49K - $70K/yr

Events Assistant at Endorse Infinity Location: Los Angeles, CA Salary: $49,000 - $70,000 per year ... Manage event logistics such as venue selection, catering, transportation, and accommodation ...

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All JobsEvent Management JobsAssistant Event Management JobsAssistant Event Management Jobs in California

Assistant Event Management information

What is the difference between Assistant Event Management vs Event Coordinator?

AspectAssistant Event ManagementEvent Coordinator
ResponsibilitiesSupports planning, logistics, and vendor coordinationManages entire event planning, execution, and on-site coordination
Required SkillsOrganizational skills, communication, basic budgetingLeadership, problem-solving, client interaction
Work EnvironmentOffice-based with site visitsOn-site during events and planning meetings
CertificationsEvent planning courses, hospitality certificationsEvent management certifications often preferred

While both roles support event planning, an Assistant Event Management typically assists with logistics and coordination under supervision, whereas an Event Coordinator manages the entire event process, including client communication and on-site execution. The Assistant role is ideal for entry-level professionals, while the Event Coordinator position involves more responsibility and decision-making.

What are the key skills and qualifications needed to thrive as an assistant event manager, and why are they important?

To thrive as an Assistant Event Manager, you need strong organizational abilities, attention to detail, and a degree in hospitality, event management, or a related field. Familiarity with event management software, budgeting tools, and project management systems is typically required. Excellent communication, problem-solving, and teamwork skills help you coordinate effectively with clients, vendors, and team members. These competencies are crucial for ensuring events run smoothly, meet client expectations, and stay within budget and timelines.

What are some common challenges faced by assistant event managers, and how can they effectively handle them?

Assistant Event Managers often juggle multiple tasks simultaneously, such as coordinating with vendors, managing event logistics, and ensuring smooth communication among team members. Tight deadlines and last-minute changes are common, so strong organizational skills and adaptability are crucial. To handle these challenges, it's helpful to prioritize tasks, maintain clear documentation, and regularly communicate with both internal teams and external partners. Building good relationships with suppliers and staying proactive in problem-solving can also greatly contribute to successful event execution.

What does an assistant event manager do?

An Assistant Event Manager supports the planning and execution of events, such as conferences, weddings, and corporate meetings. Their responsibilities typically include coordinating logistics, communicating with vendors, managing event schedules, and assisting with on-site event operations. They work closely with the Event Manager and other team members to ensure everything runs smoothly and efficiently. Strong organizational and communication skills are essential for this role.

What are the most commonly searched types of Event Management jobs in California?

The most popular types of Event Management jobs in California are:

What cities in California are hiring for Assistant Event Management jobs?

Cities in California with the most Assistant Event Management job openings:

Assistant Event Management jobs near you
Infographic showing various Assistant Event Management job openings in California as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, and 3% Contract. Highlights an 87% Physical, 3% Hybrid, and 10% Remote job distribution.

Event Assistant

HHV

Hayward, CA • On-site

Full-time

Re-posted 28 days ago

Job description

We’re passionate about creating memorable brand experiences through innovative event marketing solutions. Our dedicated team works with clients across a variety of industries to plan and deliver engaging events that connect brands with their audiences and create lasting impressions.

We’re currently seeking a motivated and detail-oriented Event Assistant to join our growing team. In this role, you’ll work closely with event managers, coordinators, clients, vendors, and internal teams to support the planning and execution of successful event marketing campaigns and live events.

This is an excellent opportunity for someone looking to build experience in event planning, event coordination, marketing, communications, and project management.

Key Responsibilities

  • Assist event managers and coordinators with planning and executing events, including venue coordination, event logistics, scheduling, and vendor management.
  • Provide administrative and organizational support by preparing event timelines, documents, schedules, databases, and other project materials.
  • Support on-site event operations, including attendee registration, event materials, setup, organization, and responding to attendee questions.
  • Assist with the development of event marketing materials and promotional content, including presentations, social media content, email campaigns, and other communications.
  • Communicate professionally with clients, vendors, partners, and stakeholders to ensure event requirements are met and expectations are exceeded.
  • Help track event expenses, schedules, materials, and other important project details.
  • Collect and organize event performance data, attendee feedback, and campaign results to identify opportunities for improvement.
  • Collaborate with internal marketing and event teams as well as external partners to meet project objectives and deadlines.
  • Help ensure events are delivered efficiently, professionally, and in alignment with client goals and brand standards.

Requirements amp; Qualifications

  • Bachelor’s degree in Marketing, Communications, Event Management, or a related field preferred.
  • Previous experience in event planning, event marketing, hospitality, customer service, or a related field is a plus.
  • Excellent organizational and time-management skills.
  • Strong attention to detail and ability to manage multiple projects and priorities.
  • Excellent written and verbal communication skills.
  • Ability to remain organized and professional in a fast-paced, deadline-driven environment.
  • Strong teamwork, problem-solving, and interpersonal skills.
  • Positive attitude with a willingness to learn and take on new responsibilities.

Benefits

  • Competitive salary and benefits package.
  • Opportunities for career growth and professional advancement.
  • Hands-on experience with diverse events and marketing campaigns across multiple industries.
  • Collaborative, supportive, and team-oriented work environment.
  • Opportunities to develop skills in event planning, marketing, client relations, communications, and project coordination.
  • Exposure to exciting live events and innovative brand experiences.

Build Your Career in Event Marketing

If you’re organized, enthusiastic, and passionate about events, marketing, and creating exceptional experiences, we’d love to hear from you. Join our team as an Event Assistant and gain valuable hands-on experience while helping bring innovative event marketing campaigns to life.

Apply