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Assistant Email Management Jobs in Alabama (NOW HIRING)

Altec

Email Administrator

Birmingham, AL · On-site

... management of mail-routing rules and connectors, and assist other team members as needed. * Oversee ... Email Security: * Manage and configure email security solutions to protect against spam, phishing ...

Spa Greystone

Patient Concierge

Birmingham, AL · On-site

$13.25 - $17.25/hr

Phone & Email Management: Screen calls, provide service information, answer inquiries, and respond to emails professionally. * Billing & Payment Processing: Assist with processing payments, verify ...

4P Consulting Inc.

General Office Clerk 4P/233

Calera, AL · On-site

$14.50 - $18.50/hr

Perform routine administrative tasks including filing, scanning, data entry, and document processing. * Assist with scheduling, correspondence, and handling incoming calls or emails. * Manage and ...

4P Consulting Inc

General Office Clerk 4P/233

Calera, AL

$14.50 - $18.50/hr

Perform routine administrative tasks including filing, scanning, data entry, and document processing. * Assist with scheduling, correspondence, and handling incoming calls or emails. * Manage and ...

4P Consulting Inc

General Office Clerk 4P/233

Calera, AL

$14.50 - $18.50/hr

Perform routine administrative tasks including filing, scanning, data entry, and document processing. * Assist with scheduling, correspondence, and handling incoming calls or emails. * Manage and ...

CCGI, Inc.

Program Management Analyst

Montgomery, AL · On-site

Description * Assist ROTC cadre with conducting inventories of property and supplies found at the ... Answers emails and calls from applicants, parents, and AFROTC Detachments, maintaining clear and ...

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Assistant Email Management information

What are the key skills and qualifications needed to thrive as an assistant in email management, and why are they important?

To thrive as an Assistant in Email Management, you need strong organizational skills, attention to detail, and proficiency in written communication, often supported by experience in administrative roles or related certifications. Familiarity with email clients like Microsoft Outlook or Gmail, and tools for scheduling or filtering messages, is typically required. Excellent time management, discretion, and the ability to prioritize tasks make someone stand out in this position. These skills are important to ensure efficient inbox organization, timely responses, and the smooth flow of information within an organization.

What is an assistant email management?

Assistant Email Management roles involve handling and organizing email communications for individuals or organizations. This typically includes sorting incoming emails, responding to general inquiries, flagging important messages, unsubscribing from spam, and maintaining a clean and efficient inbox. Assistants may also schedule meetings, set reminders, and draft professional correspondence. The goal is to streamline email workflows and ensure timely responses, freeing up time for other tasks.

What are some common challenges faced in an assistant email management role, and how can candidates prepare for them?

One common challenge in Assistant Email Management is efficiently handling a high volume of emails while ensuring important messages are prioritized and responded to promptly. Candidates should be comfortable using email filtering tools, managing multiple inboxes, and maintaining strong organizational skills to stay on top of communications. Additionally, discretion and attention to detail are crucial, as the role often involves handling sensitive information and coordinating with multiple team members. Proactive communication and a methodical approach can help overcome these challenges and ensure smooth workflow.

What is the difference between Assistant Email Management vs Virtual Assistant?

AspectAssistant Email ManagementVirtual Assistant
Primary FocusManaging and organizing email correspondenceHandling various administrative tasks, including email, scheduling, data entry
Skills & CredentialsStrong email communication, organization, basic tech skillsBroad administrative skills, tech proficiency, communication
Work EnvironmentTypically remote, focused on email platformsRemote or on-site, versatile task environment
Industry UsageCommon in administrative support rolesWidely used across industries for general assistance

Assistant Email Management specialists focus primarily on organizing and managing email correspondence, requiring strong communication and organizational skills. Virtual Assistants handle a broader range of administrative tasks, including email management, scheduling, and data entry. While both roles are remote and support administrative functions, Assistant Email Management is more specialized, whereas Virtual Assistants offer versatile support across various tasks.

What are the most commonly searched types of Email Management jobs in Alabama? The most popular types of Email Management jobs in Alabama are:
What are popular job titles related to Assistant Email Management jobs in Alabama? For Assistant Email Management jobs in Alabama, the most frequently searched job titles are:
What job categories do people searching Assistant Email Management jobs in Alabama look for? The top searched job categories for Assistant Email Management jobs in Alabama are:
What cities in Alabama are hiring for Assistant Email Management jobs? Cities in Alabama with the most Assistant Email Management job openings:
Assistant Email Management jobs near you

Email Administrator

Altec

Birmingham, AL • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 27 days ago

Altec rating

8.2

Company rating: 8.2 out of 10

Based on 110 frontline employees who took The Breakroom Quiz

130th of 487 rated machine equipment manufacturers

Job description

Responsibilities
Position Overview:
We are looking for a skilled Email Administrator to primarily oversee and manage our email systems, including Microsoft Exchange Online/On-Premise, Email Security, and related technologies. The ideal candidate will have strong expertise in Exchange administration, proficiency in PowerShell scripting, and experience with email security solutions and Microsoft Intune.
Key Responsibilities:
  • Email System Administration:
    • Administer and manage Microsoft Exchange Online, including provisioning and management of users, groups, and resources; management of mail-routing rules and connectors, and assist other team members as needed.
    • Oversee email system performance, troubleshoot issues, and ensure high availability. Regular patching and updating of Exchange 2019 on-premise.
    • Implement and manage email policies, including retention, archiving, and compliance.
  • PowerShell Scripting:
    • Develop and maintain custom PowerShell scripts for automating administrative tasks, generating reports, increasing system efficiency, and performing system monitoring.
  • Email Security:
    • Manage and configure email security solutions to protect against spam, phishing, and other email threats.
    • Monitor security alerts, perform investigations, and implement measures to safeguard the email environment.
    • Collaborate with Cyber Security team for incident response, end user training, and security best practices.
  • Device and Application Management:
    • Administer Microsoft Intune for managing email-related policies on mobile devices.
  • User Support and Training:
    • Provide technical support for email-related issues to end-users, including troubleshooting and resolving complex problems with email and related applications such as Microsoft InTune.
    • Develop and deliver training materials and sessions on email best practices and security awareness.
  • Documentation and Reporting:
    • Maintain comprehensive documentation of email configurations, processes, and changes.
    • Generate regular reports on email system performance, security incidents, and user activities.

Qualifications:
  • Education and Experience:
    • High School Diploma/GED Required
    • Bachelor's degree in Computer Science, MIS, or a related field, or equivalent work experience and at least 2 years relevant experience in Email Administration or in a similar role with a strong focus on Exchange and PowerShell OR 4 years relevant work experience.
  • Technical Skills:
    • Required - Expertise in administering Microsoft Exchange environments.
    • Required - Proficiency in PowerShell scripting for email system management.
    • Required - Knowledge and understanding of SPF, DKIM, and DMARC.
    • Preferred - Experience with email security solutions, especially Proofpoint.
    • Preferred - Familiarity with Microsoft Intune for managing mobile devices and applications.
    • Preferred - Any experience with Lotus Notes administration is a plus.
  • Certifications:
    • Preferred - Microsoft Certified: Exchange Server or similar certification.
    • Preferred - Other relevant certifications (e.g., Microsoft Certified: Azure Administrator, CompTIA Security+) are a plus.
  • Soft Skills:
    • Good analytical, verbal and written skills required
    • Maintain company confidentiality
    • Interact with users for system clarifications and requirements
    • Write system and process documentation
    • Provide user support for Altec associates via phone, email and in person
    • Willingness to work outside standard business hours to resolves issues or complete special projects
    • Track and maintain constant communication with the customer from the beginning to the end of any established case, issue, or concern
    • Remain highly adaptable
    • All other duties as assigned.
    • Safety In everything we do

Experience Level Adjustmnt
Should the selected candidate meet the qualifications of a more experienced level in the career path, the job level may be adjusted.
Benefits
Altec offers a competitive salary that rewards performance and dedication, along with a comprehensive benefits package that includes:
  • Medical, Dental, Vision and Prescription Drug Program
  • Retirement 401(k) Traditional or Roth Program Options with Company Match
  • Vacation and Holidays
  • Parental Leave
  • Short Term and Long Term Disability Leave
  • Flexible Spending Accounts
  • Tuition Assistance Program
  • Employee Assistance and Mental Health/Substance Abuse Program
  • Life Insurance, Accidental Death and Dismemberment Insurance
  • Supplemental Insurance including Hospital Indemnity, Critical Illness and Accident Insurance
  • Additional Wellness Programs and Rewards Available

Why Join Altec?
If you're considering a career with Altec, there's never been a better time to join us! Our company was founded on values that place the customer first and prioritize our people as our greatest strength. Over the years, those values and our talented associates have helped us to earn the trust and confidence of customers worldwide. Today, Altec is an innovative, financially sound company that sets the standard of excellence in design, manufacturing and service - and that's why we're the ideal place for you to grow your career.
Founded in 1929, Altec is a privately held company headquartered in Birmingham, Alabama. Altec specializes in the manufacture, sale and service of aerial devices, digger derricks, cranes and specialty equipment for the electric utility, telecommunications, tree care, construction, and light and signs markets. We help our customers dig deeper and reach higher in more than 100 countries around the world.
EEO Statement
Altec Industries, Inc. and its affiliates are equal opportunity employers and maintain affirmative action plans to recruit, retain, develop, and promote qualified individuals without unlawful consideration of race, gender, color, religion, sexual orientation, gender identity, national origin, age, disability, citizenship status, veteran status, or any other characteristic protected by federal, state or local law. Altec strives to maintain a work environment free from unlawful discrimination and harassment, where associates are treated with respect and dignity.

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