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Assistant Document Control Manager Jobs in Illinois

Aston Carter

Document Control Specialist

Rockford, IL · On-site

Manage the full document lifecycle, including creation, revision, approval, version control, distribution, and archival of documentation. * Partner with subject matter experts and department leaders ...

Aston Carter

Document Control Specialist

Rockford, IL · On-site

$20 - $22/hr

Manage the full document lifecycle, including creation, revision, approval, version control, distribution, and archival of documentation. * Partner with subject matter experts and department leaders ...

PROENERGY

V - Document Control Specialist

Chicago, IL · On-site

Support implementation of the department electronic document management system including the ... Effectively follow Work Instructions and assist with modifications as required. * Support for the ...

Metra

Document Control Specialist 2

Chicago, IL · On-site

$76K/yr

The department also includes Project Management, NEPA, Project Controls, and Project Administration teams. Reporting to the Director, Project Controls, the Document Control Specialist 2 supports ...

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Assistant Document Control Manager information

What does an assistant document control manager do?

An Assistant Document Control Manager supports the management and maintenance of all documents within an organization, ensuring they are properly organized, up-to-date, and accessible to authorized personnel. They help implement document control procedures, oversee document distribution, and assist with audits to maintain compliance with industry standards. This role often involves coordinating with project teams, tracking document versions, and ensuring secure storage of both physical and electronic records. By doing so, they help maintain the integrity and confidentiality of critical business information.

What are the key skills and qualifications needed to thrive as an assistant document control manager, and why are they important?

To thrive as an Assistant Document Control Manager, you need strong organizational skills, attention to detail, and a background in document management, often supported by a relevant degree or experience in administration or records management. Familiarity with document control software (such as Aconex, SharePoint, or EDMS) and knowledge of industry standards and compliance requirements are typically required. Excellent communication, problem-solving abilities, and the capacity to manage multiple priorities are valuable soft skills in this role. These competencies are essential for maintaining accurate records, ensuring regulatory compliance, and supporting efficient project workflows.

What are some common challenges faced by an assistant document control manager and how can they be addressed?

Assistant Document Control Managers often encounter challenges such as managing large volumes of documents, ensuring compliance with strict regulatory standards, and coordinating document flow across multiple teams. To address these, it's important to establish clear document control procedures, utilize robust document management software, and maintain open communication with project teams. Proactively identifying potential bottlenecks and providing regular training for staff can also help streamline processes and reduce errors.

What are the most commonly searched types of Document Control Manager jobs in Illinois?

The most popular types of Document Control Manager jobs in Illinois are:

What cities in Illinois are hiring for Assistant Document Control Manager jobs?

Cities in Illinois with the most Assistant Document Control Manager job openings:

Assistant Document Control Manager jobs near you

Document Control Specialist

Chicago, IL • On-site

MARS Solutions Group
Recruiting and Staffing Services • 51 - 200 employees
Learn more about MARS Solutions Groupexternal

Contractor

Re-posted 21 days ago

Job description

MARS Solutions Group is looking for an experienced Document Control Specialist located in Chicago, IL. Our client is a Natural gas and electricity industry Leader looking for high-quality talent to make a difference. They are known to respect a traditional work week and often extend contracts for added job security and stability

Position Summary

The Document Control Specialist is responsible for supporting the full project document lifecycle for engineering and construction-related projects. This role manages, tracks, organizes, and maintains project documentation in accordance with established document control procedures, retention schedules, and quality standards. The specialist will support document distribution workflows, ensure proper approvals are obtained, and provide administrative support related to document management activities.

Responsibilities

Perform document control activities including document intake, release, revision control, archiving, metadata management, and data entry.

Maintain accurate and organized electronic and physical project records throughout the project lifecycle.

Scan, image, file, retrieve, and distribute project documentation in accordance with established procedures and retention requirements.

Create and process transmittals and document workflows for internal teams and external stakeholders.

Verify required approvals prior to issuing controlled documentation.

Coordinate with cross-functional teams to collect, input, and maintain project-related data and reports.

Review submitted documents for completeness, accuracy, and compliance with document requirements.

Communicate document deficiencies and provide feedback to document originators or suppliers as needed.

Maintain tracking logs and reporting tools associated with document control activities.

Respond to internal and external requests for drawings, specifications, and other project documentation.

Ensure document files remain audit-ready and compliant with company standards.

Provide light training and day-to-day support to users on document control processes and systems.

Minimum Qualifications

High school diploma, GED, or equivalent required.

Minimum 3 years of experience supporting engineering, construction, utility, or industrial projects in a document control capacity.

Minimum 3 years of administrative and data entry experience.

Experience working within an electronic document management system (EDMS).

Proficiency with Microsoft Office applications and Adobe Acrobat Professional.

Experience with scanning, printing, and large-format/OCE plotters.

Strong organizational, communication, and interpersonal skills.

Ability to manage multiple priorities and maintain attention to detail in a fast-paced environment.

Preferred Qualifications

Experience supporting capital construction or utility-related projects.

Familiarity with engineering drawings, technical documentation, and records retention practices.

Previous experience coordinating document workflows with vendors, contractors, and project teams.

Additional Details:

Duration: 12 Months with possibility of extension

Location:  Chicago, IL 60601 – Hybrid

Shift hours:  Mon – Fri; 08 to 05

About MARS Solutions Group:

MARS Solutions Group provides a range of opportunities for meaningful work by understanding that employment fit is a combination of people, process, and technology. We leverage our experienced and compassionate team to bring humanity to matching you with the right advanced technology role, and stay connected with you to help you attain your professional goals.