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Director Document Control Manager Jobs in Illinois

Aston Carter

Document Control Specialist

Rockford, IL · On-site

Manage the full document lifecycle, including creation, revision, approval, version control ... direct exposure to operations and quality activities in a worldwide organization. The typical ...

Aston Carter

Document Control Specialist

Rockford, IL · On-site

$20 - $22/hr

Manage the full document lifecycle, including creation, revision, approval, version control ... direct exposure to operations and quality activities in a worldwide organization. The typical ...

PROENERGY

V - Document Control Specialist

Chicago, IL · On-site

V - Document Control Specialist Location: Kansas City, KS, 65301 ; Sedalia, MO, 65301 Job Id: 2256 ... Support implementation of the department electronic document management system including the ...

Guerbet

Documentation Control Assistant

Raleigh, IL

The Document Assistant independently manages routine documentation activities and contributes to the continuous improvement of document control processes within a regulated environment. YOUR ROLE

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Director Document Control Manager information

What does a director document control manager do?

A Director Document Control Manager is responsible for overseeing the creation, management, and storage of company documents to ensure compliance, security, and accessibility. They develop document control policies, manage document control teams, and implement systems to track documents throughout their lifecycle. This role is crucial in industries like construction, pharmaceuticals, and manufacturing, where regulatory compliance and traceability are essential. The Director also ensures that all documents are properly reviewed, approved, and distributed to relevant stakeholders.

What are the key skills and qualifications needed to thrive as a director document control manager, and why are they important?

To thrive as a Director Document Control Manager, you need deep expertise in document management processes, compliance standards, and experience with large-scale records systems, often supported by a bachelor’s degree in business, information management, or a related field. Proficiency in electronic document management systems (EDMS), quality management software, and familiarity with industry regulations such as ISO or FDA requirements is crucial. Strong leadership, attention to detail, and excellent organizational and communication skills set standout professionals apart in this role. These skills ensure the secure, accurate, and timely handling of critical documents, supporting regulatory compliance and operational efficiency in the organization.

What are some common challenges faced by a director document control manager, and how can they be addressed?

A Director Document Control Manager often encounters challenges such as managing large volumes of sensitive documents, ensuring regulatory compliance across multiple departments, and integrating new document management technologies. To address these issues, it’s important to implement standardized processes, provide regular training for team members, and establish clear communication channels between departments. Staying proactive about industry regulations and leveraging robust document control software can also help streamline operations and reduce errors.

What is the difference between Director Document Control Manager vs Document Control Specialist?

AspectDirector Document Control ManagerDocument Control Specialist
CredentialsBachelor's degree, often with certifications like CDIA or ISO auditorHigh school diploma or associate degree, some certifications preferred
Work EnvironmentLeadership role overseeing teams in industries like engineering, construction, or manufacturingPerforms document review and management tasks within project teams
ResponsibilitiesStrategic oversight of document control processes, compliance, and team managementExecuting document control procedures, data entry, and document tracking

The Director Document Control Manager holds a strategic leadership role, managing teams and ensuring compliance across projects, while the Document Control Specialist focuses on day-to-day document handling and data management. Both roles are essential in industries like engineering and construction, but differ significantly in scope and responsibilities.

What are the most commonly searched types of Document Control Manager jobs in Illinois?

The most popular types of Document Control Manager jobs in Illinois are:

What cities in Illinois are hiring for Director Document Control Manager jobs?

Cities in Illinois with the most Director Document Control Manager job openings:

Director Document Control Manager jobs near you

Document Control Specialist

Chicago, IL • On-site

MARS Solutions Group
Recruiting and Staffing Services • 51 - 200 employees
Learn more about MARS Solutions Groupexternal

Contractor

Re-posted 23 days ago

Job description

MARS Solutions Group is looking for an experienced Document Control Specialist located in Chicago, IL. Our client is a Natural gas and electricity industry Leader looking for high-quality talent to make a difference. They are known to respect a traditional work week and often extend contracts for added job security and stability

Position Summary

The Document Control Specialist is responsible for supporting the full project document lifecycle for engineering and construction-related projects. This role manages, tracks, organizes, and maintains project documentation in accordance with established document control procedures, retention schedules, and quality standards. The specialist will support document distribution workflows, ensure proper approvals are obtained, and provide administrative support related to document management activities.

Responsibilities

Perform document control activities including document intake, release, revision control, archiving, metadata management, and data entry.

Maintain accurate and organized electronic and physical project records throughout the project lifecycle.

Scan, image, file, retrieve, and distribute project documentation in accordance with established procedures and retention requirements.

Create and process transmittals and document workflows for internal teams and external stakeholders.

Verify required approvals prior to issuing controlled documentation.

Coordinate with cross-functional teams to collect, input, and maintain project-related data and reports.

Review submitted documents for completeness, accuracy, and compliance with document requirements.

Communicate document deficiencies and provide feedback to document originators or suppliers as needed.

Maintain tracking logs and reporting tools associated with document control activities.

Respond to internal and external requests for drawings, specifications, and other project documentation.

Ensure document files remain audit-ready and compliant with company standards.

Provide light training and day-to-day support to users on document control processes and systems.

Minimum Qualifications

High school diploma, GED, or equivalent required.

Minimum 3 years of experience supporting engineering, construction, utility, or industrial projects in a document control capacity.

Minimum 3 years of administrative and data entry experience.

Experience working within an electronic document management system (EDMS).

Proficiency with Microsoft Office applications and Adobe Acrobat Professional.

Experience with scanning, printing, and large-format/OCE plotters.

Strong organizational, communication, and interpersonal skills.

Ability to manage multiple priorities and maintain attention to detail in a fast-paced environment.

Preferred Qualifications

Experience supporting capital construction or utility-related projects.

Familiarity with engineering drawings, technical documentation, and records retention practices.

Previous experience coordinating document workflows with vendors, contractors, and project teams.

Additional Details:

Duration: 12 Months with possibility of extension

Location:  Chicago, IL 60601 – Hybrid

Shift hours:  Mon – Fri; 08 to 05

About MARS Solutions Group:

MARS Solutions Group provides a range of opportunities for meaningful work by understanding that employment fit is a combination of people, process, and technology. We leverage our experienced and compassionate team to bring humanity to matching you with the right advanced technology role, and stay connected with you to help you attain your professional goals.