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Assistant Destination Event Planning Jobs in Oklahoma

University of Central Oklahoma

$10.50/hr

The assistant will be responsible for providing exceptional customer service to guests and ... event planning and execution. * Maintain cleanliness and organization of guest rooms, common areas ...

Dick's Sporting Goods

Event Programming Lead

Tulsa, OK · On-site

Essential Job Functions: * Assist in planning all DSG-led events, in collaboration with Community Leadership team, including cost planning, ROI analysis, staffing coverage, internal and external ...

Dick's Sporting Goods

Event Programming Lead

Tulsa, OK · On-site

Essential Job Functions: * Assist in planning all DSG-led events, in collaboration with Community Leadership team, including cost planning, ROI analysis, staffing coverage, internal and external ...

City of Yukon, OK

P/T Special Event Aide

Yukon, OK · On-site

$10/hr

This position helps keep the special event planning and implementation process running smoothly ... • Assist supervisors with various clerical duties inside, such as folding flyers, prepping ...

Oral Roberts University (ORU)

Office Assistant

Tulsa, OK · On-site

$15.25 - $20/hr

Coordinate Professional Development Events and point system for the F&FCOB * Assist with event planning * Assist with website maintenance * Assist with special needs of the F&FCOB REQUIREMENTS ...

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Assistant Destination Event Planning information

What is an assistant destination event planner?

An Assistant Destination Event Planner is a professional who supports the planning and coordination of events, such as weddings, conferences, or corporate retreats, in locations away from the client's hometown. They help with logistics, vendor coordination, travel arrangements, and on-site event management to ensure everything runs smoothly. Their role often involves working closely with clients, handling administrative tasks, and addressing any issues that arise before and during the event. This position requires strong organizational skills, attention to detail, and the ability to adapt to different cultures and locations.

What are the key skills and qualifications needed to thrive as an assistant destination event planner?

To thrive as an Assistant Destination Event Planner, you need strong organizational skills, attention to detail, and a background in hospitality or event management, often supported by a relevant degree or certification. Familiarity with event management software, budgeting tools, and travel coordination systems is typically required. Excellent communication, problem-solving abilities, and cultural awareness are soft skills that help you excel in this role. These competencies ensure seamless event execution, client satisfaction, and the ability to manage complex logistics in diverse locations.

What are some common challenges faced when coordinating destination events as an assistant destination event planner?

Assistant Destination Event Planners often encounter challenges such as managing logistics across different time zones, coordinating with local vendors who may have varying business practices, and handling last-minute changes due to travel disruptions or weather. Clear communication and strong organizational skills are essential to keep all stakeholders aligned, especially when working remotely with venues and suppliers. Building reliable relationships with local contacts and being adaptable can help address these challenges efficiently, ensuring successful event execution.

What is the difference between Assistant Destination Event Planning vs Event Coordinator?

AspectAssistant Destination Event PlanningEvent Coordinator
CredentialsHigh school diploma, certifications in event planning preferredHigh school diploma, certifications often beneficial
Work EnvironmentTravel to destinations, work on-site at event locationsOffice-based with on-site event presence
Employer & IndustryEvent planning companies, travel agencies, hospitalityEvent planning firms, corporate, nonprofit, hospitality
Search & Comparison IntentAssisting in planning, supporting destination eventsManaging event logistics, overseeing event execution

Assistant Destination Event Planning roles focus on supporting the planning process for destination events, often involving travel and coordination with vendors. Event Coordinators handle the overall management and execution of events, ensuring everything runs smoothly. While both roles require similar credentials and work in related environments, their responsibilities differ in scope and focus.

What are popular job titles related to Assistant Destination Event Planning jobs in Oklahoma?

For Assistant Destination Event Planning jobs in Oklahoma, the most frequently searched job titles are:

What job categories do people searching Assistant Destination Event Planning jobs in Oklahoma look for?

The top searched job categories for Assistant Destination Event Planning jobs in Oklahoma are:

What cities in Oklahoma are hiring for Assistant Destination Event Planning jobs?

Cities in Oklahoma with the most Assistant Destination Event Planning job openings:

Assistant Destination Event Planning jobs near you

(FWS) Habitat for Humanity - Coffee Festival Event Planning Assistant (Fall)

The University of Oklahoma

Norman, OK • On-site

$12/hr

Full-time

This job post has expired today. Applications are no longer accepted.

University Of Oklahoma rating

8.1

Company rating: 8.1 out of 10

Based on 68 frontline employees who took The Breakroom Quiz

169th of 627 rated colleges and universities

Job description

(FWS) Habitat for Humanity - Coffee Festival Event Planning Assistant (Fall)
Job no: 493554
Work type: Student
Location: Norman
Categories: Student: Federal Work Study
Pay Range: Targeted salary of $12.00/hour, based on education and experience.
Benefits Eligible: No
Work Schedule: Flexible Schedule
Travel: May be required
For Best Consideration Date: 08/14/2026
Position Introduction:
The Coffee Festival Event Planning Assistant is a Federal Work Study Position that supports the planning, preparation, and coordination of the annual Coffee Festival. This position will assist with vendor and sponsor communication, event logistics, organization of festival materials, and on-site event support. The role is ideal for a student interested in event planning, hospitality, marketing, communications, or community engagement.
The student employee must be available to attend and assist with the Coffee Festival on March 6, 2027.
Essential Duties and Responsibilities:
  • Contact prospective and confirmed vendors and sponsors by phone and email.
  • Maintain organized records of vendor and sponsor contact information, agreements, payments, and participation details.
  • Follow up with vendors and sponsors regarding deadlines, event requirements, and requested materials.
  • Assist with organizing vendor applications, sponsorship information, and event documentation.
  • Coordinate event logistics, including vendor placement, tables, signage, equipment, supplies, and registration materials.
  • Assist with creating event schedules, checklists, maps, and planning documents.
  • Help prepare promotional materials, welcome packets, name badges, and other festival materials.
  • Communicate event updates and instructions to vendors, sponsors, volunteers, and internal staff.
  • Assist with event setup, registration, vendor check-in, guest support, and cleanup.
  • Help troubleshoot basic issues during the event and direct questions to the appropriate staff member.
  • Maintain a professional and welcoming presence when communicating with community partners and event participants.
  • Perform other event planning and administrative duties as assigned.

Required Education and Experience:
  • Must be currently enrolled in the Fall 2026 Term as an undergraduate student in good standing at the University of Oklahoma.
  • Hiring contingent upon verification of current student status.

Required Qualifications:
  • Currently enrolled as a student in good academic standing.
  • Strong written and verbal communication skills.
  • Comfortable making professional phone calls and communicating through email.
  • Strong organizational and time-management skills.
  • Ability to manage multiple tasks and meet deadlines.
  • Dependable, professional, and able to work independently.
  • Ability to work collaboratively with staff, vendors, sponsors, and volunteers.
  • Basic proficiency with Microsoft Office, Google Workspace, or similar programs.
  • Must be available to attend and work the Coffee Festival on March 6, 2027

Required Certifications and Licenses:
None
Department Preferences:
  • Previous experience with event planning, customer service, hospitality, fundraising, or community outreach.
  • Experience communicating with vendors, sponsors, or external organizations.
  • Familiarity with spreadsheets, event registration systems, or project-management tools.
  • Interest in event management, marketing, communications, hospitality, or nonprofit work.
  • Knowledge, Skills, and Abilities
  • Strong attention to detail.
  • Professional telephone and email etiquette.
  • Ability to organize information and maintain accurate records.
  • Ability to follow instructions and respond appropriately to changing priorities.
  • Strong interpersonal and customer-service skills.
  • Ability to remain calm and helpful in a fast-paced event environment.
  • Willingness to take initiative and assist where needed.

Hiring Contingent Upon a Background Check: No
Advertised: 23 Jul 2026 Central Daylight Time
Applications close: 11 Dec 2026 Central Standard Time
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About University of Oklahoma

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The University of Oklahoma is a prominent educational institution positioned in Norman, Oklahoma, US. Established in 1890, the university stakes a claim within the higher education industry and has a storied history of excellence in academics and research. Serving over 20,000 students, the university offers a wide range of programs across fields such as arts and sciences, business, engineering, international studies, and more. Emphasizing a dedication to unlocking potential, OU's mission is to provide the best possible educational experience to students through excellence in teaching, research, and creative activity. Notably, the institution has made significant strides in research with a focus on areas such as cancer, aerospace, and energy among others.

Industry

Education

Company size

5,001 - 10,000 Employees

Headquarters location

Norman, OK, US

Year founded

1890

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