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City Magistrate Secretary

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City Magistrate Secretary

Salary

$42,660.96 Annually

Location

To Be Determined, Jacksonville, FL

Job Type

Appointed Employee

Job Number

2026-07216

Department

COURTS

Opening Date

07/31/2026

Closing Date

8/28/2026 11:59 PM Eastern

• Description

• Benefits

• Questions

Job Description

Are you looking for a position with a work/life balance? Do you want to earn four (4) weeks off during your first year of employment? Do you want low and no cost health insurance options? If you answered “yes” to any of these questions, you need to complete your application now. Work for the city you love!!!

The Courts Department is actively seeking a City Magistrate Secretary.

Did you know as a City of Jacksonville employee, you would also have twelve (12) paid holidays and a personal leave day as well? In addition to health insurance, dental, vision, life insurance and flexible spending plans are also available. City of Jacksonville employees are also eligible for Federal Student Loan Forgiveness after ten (10) years of public service and on-time payments.

The essential function of the position within the organization is to provide broad administrative, organizational, and clerical support. The position requires someone who is self-motivated, has a keen eye for detail, completes assignments timely, and can maintain the confidentiality and sensitivity of matters before the City Magistrate. The successful candidate must have the ability to ensure that all persons are treated with courtesy, dignity, and respect, while providing equal access to the Court through very detailed administrative work.

Examples of Work

• The City Magistrate Secretary performs a variety of secretarial, administrative, and clerical duties managing the daily office operations.

• A variety of working relationships are established with State Courts System personnel, judges and non-judicial officers, judicial assistants, and the public.

• Required to work independently and exercises discretion in dealing with confidential and sensitive information relating to court cases.

• Work is performed under the general supervision of a City Magistrate.

• Answer telephone calls and assist callers; directs callers to other departments, as appropriate; drafts, types, and emails daily dockets; draft and process recommended orders; prepare and process final orders for the presiding judge; maintains the calendar for the Magistrate and schedules hearings as appropriate.

Open Requirements/Supplemental Information

• Associate degree and one year of experience in business administration, paralegal, secretarial skills, or a closely related field.

• Additional relevant experience may substitute for the recommended educational level on a year-for-year basis.

COMPETENCIES

• Legal experience necessary.

• Family law experience preferred but not required.

• Excellent computer skills, including Microsoft Office (Word, Excel, Outlook).

• Knowledge of the rules of English grammar, spelling, punctuation; Ability to compose, proofread, and edit correspondence and reports.

• Communicate clearly and effectively.

• Interact effectively with the general public.

• Maintain confidentiality concerning sensitive information.

• Work under pressure and meet deadlines.

• Establish work priorities.

• Analyze court files for completeness of appropriate legal documentation.

HOW TO APPLY: FULLY COMPLETED ONLINE APPLICATION IS REQUIRED. Apply at www.jacksonville.gov.

• Work history is required for all employment/volunteer work in which qualifications are being based.

• When meeting/basing qualifications on education, a copy of your college transcript, with your social blacked out, is required with your application. Transcripts do not need to be official, but must state your name, the school’s name, classes taken, grades received, type of degree, and date degree was conferred.

• If basing qualifications on being certified through a state or national animal control association, a copy of your certification is required with your application.

• The application system works best with Google Chrome or Edge with Chromium web browsers. Please try to apply using one of these browsers. To ensure you receive email notifications, be sure to make “info@governmentjobs.com” a trusted sender. You may also track the status of your application and see notifications by logging into your account.

Certain service members and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment and are encouraged to apply for positions being filled.

If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here: http://www.coj.net/departments/employee-services/veterans-preference

If a candidate believes he or she was not afforded veteran’s preference, he or she may file a written complaint, within 60 calendar days upon receipt of notification of the hiring decision, requesting an investigation to:

Florida Department of Veterans Affairs

Attention: Veterans’ Preference Coordinator

11351 Ulmerton Road, Suite 311-K

Largo, FL 33778-1630

Email: VeteransPreference@fdva.state.fl.us

The City of Jacksonville is an Equal Opportunity/Equal Access Employer and will provide equal opportunity to all employees and applicants in compliance with all applicable federal and state employment laws and the current interpretation of employment discrimination by the United States Equal Employment Opportunity Commission, as set forth in Directive 0528. There shall be no discrimination or harassment against any person with regard to race, color, sex (including pregnancy), sexual orientation, gender identity or expression, religion, political affiliation, national origin, disability, age, marital status, veteran status, or any other impermissible factor in recruitment, hiring, compensation, training, placement, promotion, discipline, demotion, transfers, layoff, recall, termination, working conditions and related terms and conditions of employment.

We hire only U.S. citizens and lawfully authorized alien workers.

If you are a person with a disability who needs an accommodation in order to participate in the application/selection process, you are entitled, at no cost to you, to the provision of certain assistance. Please notify Debra Marchant at 904-255-1022 prior to the application deadline.

Persons using a TDD may call the contact person through the Florida Relay Service 711 or 1-800-955-8771.

The City of Jacksonville provides a wide array of benefits to meet the diverse needs of our employees. Our comprehensive benefit programs include medical, dental and vision plans; life insurance coverage for you and your dependents; flexible spending plans for medical reimbursement, dependent care, parking, and transit expenses; an employee assistance program for you and your dependents; a 457(b) tax-deferred compensation plan to supplement your retirement, and a ROTH IRA plan. We also provide an extensive wellness program that includes a health intervention program if qualified, lunch and learns, health fairs, and discounted gym memberships. Please visit the Employee Benefits website for details on all the plans we offer.

www.coj.net/benefits

01

Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Copying and pasting your resume or stating "see resume" does NOT fulfill the requirements of the question. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and certify that your responses can be verified from information included within the application?

• Yes

• No

02

Are you authorized to work in the United States without sponsorship from the City of Jacksonville either now or in the future?

• Yes

• No

03

The budgeted annual salary for this position is $42,660.96. This is not negotiable. If selected, would you be willing to accept this position at this salary?

• Yes

• No

04

Do you have an associate degree or higher from an accredited college or university? If yes, you MUST attach your college transcript to your application.

• Yes

• No

05

If you have a degree, indicate which degree you have and include any major/minor. A copy of your college transcript is required with your application.

06

Do you have one year of experience in business administration, paralegal, secretarial skills, or a closely related field?

• Yes

• No

07

Provide a detailed description (at least 3-4 complete sentences) of your experience. (Note: This MUST also be listed on your resume/application to receive credit.)

08

Indicate the organization(s) where you gained this experience. (Note: This MUST also be listed on your resume/application to receive credit.)

09

Legal experience is required. Do you have this experience?

• Yes

• No

10

Provide a detailed description (at least 3-4 complete sentences) of your legal experience and indicate the organization(s) you worked for where you gained this experience. (Note: This MUST also be listed on your resume/application to receive credit.)

11

If you are using volunteer experience to meet the minimum requirements for this position, please be advised that we can only consider it if you committed 20 hours or more per week. To determine your eligibility, you must provide the exact breakdown of your hours below. Failure to provide these details will result in your volunteer experience being excluded from consideration. Please provide the following details: 1. Your Typical Weekly Schedule: (e.g., Monday–Thursday, 9 AM–2 PM) 2. Average Weekly Hours: On average, how many hours per week did you physically work? 3. Duration: For how many consecutive months did you maintain this 20+ hour-per-week schedule? Note: This information is essential to determining your eligibility and may be verified prior to hire.

12

If you are requesting veterans preference, you MUST download the appropriate state of Florida form (even if you don't live in Florida) and attach it to your application. FAILURE TO DO SO WILL DELAY YOUR VETERANS PREFERENCE STATUS. Please download the forms at http://www.coj.net/departments/employee-services/veterans-preference

• Yes, I am claiming veterans preference and I understand that I MUST download the appropriate form and attach it to my application.

• No, I am not claiming veterans preference and this does not apply to me.

13

A resume and copy of your college transcript is required with your application. College transcripts do not need to be official, but must state your name, the name of the school, type of degree, classes taken, grades received and date degree was conferred. NOTE: A copy of your diploma does not meet this requirement. Transcripts from colleges outside of the U.S. must be converted to U.S. Standards. If required documents are not provided your application will be considered incomplete and may result in disqualification from the selection process.

• I have read the above statement and understand what is required.

Required Question

Employer

City of Jacksonville

Address

117 W. Duval St. Suite 100 Jacksonville, Florida, 32202

Website

http://www.coj.net/departments/employee-services.aspx

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